Sharp AR-M700N User's Guide download pdf (Page 52)

3. Make the desired changes to the folders or sub-folders you want searched, or the file

extensions you want to include.

4. Click Save.

Your changes are saved and the Index Databases page is redisplayed. Note that you must

rerun the index step for the changes to take effect in your searches.

Deleting an Index Database

If you want to delete an index database:

1. Choose Index Databases from the Search option in the Tools menu. This can also be

selected from the Search drop-down on the toolbar, the Search Home page, or the

Indexing Schedule page.

2. Select the database you want to delete in the Currently Available Databases list box.

3. Click Delete.

A confirmation message displays.

4. Click OK.

Setting up an Index Schedule

An Index Schedule is set up on a per user basis. An Index Schedule set up for one user is

completely independent of other users’ schedules regardless of users’ login authorities. For

example, if the system administrator installs Sharpdesk and sets up the Index Schedule via the

Search Setup Wizard, indexing will occur at the specified time as long as the system

administrator is logged on. However, other users do not “acquire” the system administrator’s

schedule; they need to set up their own Index Schedule to perform scheduled indexing while they

are logged in. The currently logged-in user determines which Index Schedule (if any) is effective

at the moment.

If one instance of indexing is in progress, additional attempts to start another indexing process

will be skipped without affecting currently running indexing process. For example, if manual

indexing is in progress when the scheduled indexing time occurs, the scheduled indexing will not

start. The manual indexing currently in progress is not affected.

You can specify that Sharpdesk automatically index your database(s) on a daily or weekly basis,

or you can turn the Index Schedule off and manually index your database(s).

44 Sharpdesk User’s Guide

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Sharp AR-M700N User's Guide Page 52