Sharp MX-3100N User Manual Page 609
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DOCUMENT FILING
Contents
4
Select copy settings and then press the [COLOR START] key or the [BLACK &
WHITE START] key.
• Copying begins and the scanned document image is saved to the hard drive.
The selected copy settings are also saved.
• For the procedure for placing the original, see step 4 of "SAVING A FILE WITH "Quick File"" (page 6-11).
To cancel scanning...
Press the [STOP] key ( ).
When a file is stored using File without appending file information, the following user name and file name are automatically
assigned to the file.
User Name: User Unknown
File Name: Mode_Month-Day-Year_Hour-Minute-Second
(Example: Copy_04042010_112030AM)
Stored to: Main Folder
When user authentication is used, the user name that was used for login is automatically selected.
To cancel the File operation...
Touch the [Cancel] key in the screen of step 3.
- OPERATION GUIDE 1
- MAKE A COPY 2
- Reduce copy mistakes 4
- Envelopes and other 6
- 11" x 17" paper 6
- Tab Paper Transparency film 6
- Add the date or page numbers 7
- PRINT A DOCUMENT 10
- Conserve 11
- Print without a computer 12
- Print attractive output 13
- Print on this type of paper 15
- Add text or an image 16
- Other convenient functions 17
- SEND A FAX 18
- Send this type of document 20
- Send a clear document 22
- Save trouble 23
- Security is important 24
- Send a clear image 27
- Send a smaller file 30
- SAVE A JOB AND REUSE IT LATER 33
- Search for a file 34
- Organize my files 35
- MAINTAIN THE MACHINE 36
- Clean the machine 37
- ABOUT OPERATION GUIDE 38
- HOW TO USE THIS MANUAL 39
- Manual name Contents 40
- ABOUT OPERATION MANUAL 41
- CHAPTER 1 42
- BEFORE USING THE MACHINE 42
- MAINTENANCE 43
- INTERIOR 46
- SIDE AND BACK 48
- OPERATION PANEL 49
- TOUCH PANEL 51
- STATUS DISPLAY 53
- SYSTEM BAR 54
- TURNING THE POWER ON AND OFF 56
- ENERGY SAVE FUNCTIONS 57
- [POWER SAVE] KEY 57
- USER AUTHENTICATION 58
- HOME SCREEN 63
- ITEMS RECORDED IN THE JOB LOG 65
- LOADING PAPER 68
- USEABLE PAPER 69
- Paper that cannot be used 70
- Non-recommended paper 70
- TRAY SETTINGS FOR TRAY 1 TO 4 71
- CAPACITY TRAY) 73
- Inserting paper 76
- Inserting tab paper 76
- Inserting transparency film 76
- Loading envelopes 77
- Placing a thick book 81
- PERIPHERAL DEVICES 82
- FINISHER 84
- FINISHER MAINTENANCE 85
- PUNCH MODULE 91
- SHARP OSA 93
- PHOTOCONDUCTIVE DRUM 98
- Contents 100
- CLEANING THE LASER UNIT 101
- REPLACING THE WASTE TONER BOX 108
- REPLACING THE STAMP CARTRIDGE 111
- ENTERING TEXT 113
- ENTERING TEXT FROM A KEYBOARD 114
- CHAPTER 2 115
- CONVENIENT COPY FUNCTIONS 116
- BASE SCREEN OF COPY MODE 117
- Tray during paper feeding 118
- Customizing displayed keys 119
- COPYING SEQUENCE 120
- Special Modes 121
- 2-Sided Copy 121
- ORIGINALS 123
- PAPER TRAYS 125
- BASIC PROCEDURE FOR MAKING 126
- DOCUMENT GLASS 132
- COPY COLOR MODES 135
- Selecting 2 color copying 136
- IMAGE TYPE 137
- REDUCTION/ENLARGEMENT/ZOOM 139
- SEPARATELY (XY Zoom) 142
- ORIGINAL SIZES 143
- OUTPUT MODES 149
- Paper folding function 151
- Punch function 152
- (5 1/2~17) 155
- (5 1/2~11 5/8) 155
- SPECIAL MODES 156
- [OK] key and [Cancel] key 158
- ADDING MARGINS (Margin Shift) 159
- (Pamphlet Copy) 165
- COPYING A LARGE NUMBER OF 168
- ORIGINALS AT ONCE (Job Build) 168
- COVERS (Covers/Inserts) 173
- (Insert Settings) 177
- TRANSPARENCY FILM 184
- (Transparency Inserts) 184
- ONE SHEET (Multi Shot) 186
- (Tab Copy) 192
- SHEET OF PAPER (Card Shot) 195
- (1~8 1/2) 196
- COPIES (Stamp) 198
- STAMPING COPIES (Stamp) 204
- (Page Numbering) 206
- [Image Edit] KEY 216
- Enlargement) 219
- [Color Adjustments] KEY 229
- Background) 232
- (Proof Copy) 238
- (Original Count) 241
- (Mixed Size Original) 243
- 8-1/2" x 14" 244
- JOB STATUS SCREEN 250
- Job key display 252
- IN THE QUEUE 255
- APPENDIX 259
- CHAPTER 3 265
- PRINTING WITHOUT THE PRINTER 266
- CHECKING THE PRINT STATUS 266
- PRINTING FROM WINDOWS 268
- SELECTING THE PAPER 270
- PRINTING ON ENVELOPES 271
- PRINTING WHEN THE USER 272
- VIEWING PRINTER DRIVER HELP 274
- SAVING FREQUENTLY USED PRINT 275
- SETTINGS 275
- USING SAVED SETTINGS 277
- CHANGING THE PRINTER DRIVER 278
- DEFAULT SETTINGS 278
- PRINTING FROM A MACINTOSH 280
- PRINTING 281
- FREQUENTLY USED FUNCTIONS 287
- BLACK AND WHITE PRINTING 288
- Macintosh 288
- TWO-SIDED PRINTING 290
- Staple function 295
- CONVENIENT PRINTING FUNCTIONS 297
- ORIENTATION OF THE IMAGE 301
- (Zoom/XY-Zoom) 302
- (Line Width Settings) 303
- THE IMAGE (Color Adjustment) 305
- ABCD ABCD 306
- TYPE (Advanced Color) 307
- (Watermark) 309
- (Image Stamp) 310
- PRINT FUNCTIONS FOR SPECIAL 312
- PURPOSES 312
- CONVENIENT PRINTER FUNCTIONS 321
- SAVING AND USING PRINT FILES 322
- (Retention/Document Filing) 322
- SUBMIT PRINT JOB 331
- FTP PRINT 331
- E-MAIL PRINT 332
- JOB SCREEN 334
- GIVING A PRINT JOB 337
- CANCELING A PRINT JOB 338
- PRINTING WHEN PAPER RUNS OUT 339
- CHAPTER 4 342
- FACSIMILE 342
- FAX RECEPTION 343
- USING AN EXTENSION PHONE 344
- PREPARATIONS FOR FAX 345
- "ON" POSITION 346
- CHECKING THE DATE AND TIME 347
- STORING THE SENDER FAX NUMBER 347
- BASE SCREEN OF FAX MODE 348
- ADDRESS BOOK SCREEN 351
- THE ADDRESS BOOK SCREEN 352
- Index display 353
- FAX TRANSMISSION SEQUENCE 354
- ENTERING DESTINATIONS 357
- ADDRESS BOOK 358
- A DESTINATION 361
- GLOBAL ADDRESS BOOK 362
- USING THE RESEND FUNCTION 364
- Using a one-touch 365
- Using the 365
- BASIC TRANSMISSION METHODS 366
- TRANSMITTABLE ORIGINAL SIZES 369
- WHEN THE LINE IS BUSY 370
- Functions that cannot be used 371
- USING THE AUTOMATIC DOCUMENT 372
- FEEDER FOR TRANSMISSION 372
- USING THE DOCUMENT GLASS FOR 375
- TRANSMISSION 375
- DIRECT TRANSMISSION MODE 377
- COMPUTER (PC-Fax) 385
- IMAGE SETTINGS 386
- ORIGINAL (2-Sided Original) 387
- (Enlarge/Reduce) 388
- CHANGING THE EXPOSURE 395
- CHANGING THE RESOLUTION 396
- RECEIVING A FAX 398
- RECEIVING A FAX MANUALLY 399
- Display Rotation 401
- 0123456789 04/04/2010 10:28 401
- IMAGE CHECK SCREEN 402
- FORWARDING RECEIVED FAXES 403
- (Fax Data Forward) 403
- NETWORK ADDRESS 404
- (Inbound Routing Settings) 404
- IMAGE (Erase) 411
- SINGLE PAGE (Card Shot) 420
- (Job Build) 423
- SIZES (Mixed Size Original) 425
- TRANSACTION REPORT 433
- (Transaction Report) 433
- FAXES (Own number sending) 435
- INFORMATION (Own Name Select) 436
- RECEPTION (Polling) 437
- SENDING A FAX WHEN ANOTHER 440
- MACHINE POLLS YOUR MACHINE 440
- (Polling Memory) 440
- PERFORMING F-CODE 445
- COMMUNICATION 445
- XXXXXXXX 446
- CONFIDENTIAL RECEPTION 449
- F-CODE POLLING TRANSMISSION 453
- POLLING BOX 456
- POLLING TRANSMISSION 457
- RELAY BROADCAST TRANSMISSION 460
- USING F-CODES 460
- CHECKING THE STATUS OF FAX 463
- COMPLETED 467
- PROGRESS 468
- CHECKING COMPLETED JOBS 469
- RESERVED FAX 470
- CHECKING THE ACTIVITY LOG 472
- CHAPTER 5 474
- SCANNER/INTERNET FAX 474
- NETWORK SCANNER 476
- USB memory mode 477
- Internet fax mode 477
- PC scan mode 477
- Data entry mode 477
- STORING SENDER INFORMATION 478
- SCAN MODE IN THE ADDRESS BOOK 479
- ADDING DESTINATIONS 480
- If the destination is busy 481
- BASE SCREEN 482
- SCAN SEND SEQUENCE 488
- RETRIEVING A DESTINATION 492
- DESTINATIONS 493
- ENTERING AN ADDRESS MANUALLY 495
- TRANSMITTING AN IMAGE 499
- AND BODY TEXT 503
- ENTERING A FILE NAME 510
- INTERNET FAX DESTINATIONS 520
- COMPUTER (PC-I-Fax) 522
- SIZE (Enlarge/Reduce) 525
- CHANGING THE FILE FORMAT 534
- CHANGING THE COLOR MODE 538
- SCANNING AN ORIGINAL AS TWO 545
- (Timer Transmission) 547
- (Suppress Background) 549
- A SINGLE PAGE (Card Shot) 551
- SCANNING THIN ORIGINALS 558
- (Slow Scan Mode) 558
- CHECKING THE STATUS OF 569
- TRANSMISSION/RECEPTION JOBS 569
- ☞ Job key display (page 5-98) 570
- STOPPING A SCAN JOB BEING 575
- TRANSMITTED OR WAITING TO BE 575
- TRANSMITTED 575
- GIVING PRIORITY TO A SCAN 576
- TRANSMISSION JOB 576
- IMAGE SENDING ACTIVITY REPORT 577
- RECEIVING AN INTERNET FAX 578
- AAA AAA 04/04/2010 10:28 581
- FORWARDING RECEIVED INTERNET 583
- FAXES TO A NETWORK ADDRESS 583
- SCANNING FROM A COMPUTER 586
- (PC Scan Mode) 586
- [At your computer] 587
- [At the machine] 590
- METADATA DELIVERY 591
- PREPARATIONS FOR METADATA 592
- TRANSMITTING METADATA 593
- METADATA FIELDS 595
- CHAPTER 6 596
- DOCUMENT FILING 596
- USES OF DOCUMENT FILING 598
- BEFORE USING DOCUMENT FILING 599
- Automatic deletion of files 601
- Copy mode 603
- Image Send mode 603
- Scan to HDD mode 604
- SAVING FILES WITH DOCUMENT 606
- FILE INFORMATION 610
- Touch the [File Name] key 611
- Touch the [Stored to:] key 611
- Original 614
- Exposure 614
- Color Mode 615
- USING STORED FILES 618
- FOLDER SELECTION SCREEN 620
- FILE SELECTION SCREEN 621
- SELECTING A FILE 623
- JOB SETTINGS SCREEN 624
- PRINTING A STORED FILE 625
- PRINT SETTINGS SCREEN 626
- MULTI-FILE PRINTING 627
- Batch printing 629
- SENDING A STORED FILE 631
- SEND SETTINGS SCREEN 632
- PROPERTIES OF STORED FILES 633
- MOVING A STORED FILE 635
- DELETING A STORED FILE 637
- SEARCHING FOR A STORED FILE 641
- Searching within a folder 644
- CHAPTER 7 647
- SYSTEM SETTINGS 647
- SYSTEM SETTINGS FOR FAX 648
- Common Operation Methods 650
- SYSTEM SETTINGS (GENERAL) 651
- Total Count 656
- Default Settings 657
- List Print (User) 658
- Paper Tray Settings 659
- Tray Settings 660
- Paper Type Registration 661
- Auto Tray Switching 661
- Address Control 662
- Settings 663
- Custom Index 664
- Storing a program 665
- Editing and deleting programs 665
- Fax Data Receive/Forward 666
- Printer Condition Settings 667
- PCL Settings 668
- PostScript Setting 669
- Document Filing Control 670
- USB-Device Check 671
- User Control 671
- (ADMINISTRATOR) 672
- Login by user number 674
- Other Settings 692
- User List 693
- Page Limit Group List 695
- Authority Group List 696
- Favorite Operation Group List 699
- Home Screen List 700
- User Count 701
- Resetting user counts 702
- Energy Save 703
- Operation Settings 704
- MFP Display Pattern Setting 705
- Customize Key Setting 705
- Home Screen Settings 705
- Preview Setting 706
- Remote Operation Settings 706
- Device Control 707
- Optimization of a Hard Disk 708
- Clear All Job Log Data 708
- Disabling of Devices 710
- Fusing Control Settings 710
- Copy Function Settings 711
- Color Adjustments 714
- Network Settings 715
- Printer Settings 716
- Interface Settings 717
- Auto Color Calibration 718
- Image Send Settings 719
- Sender Data Registration 722
- Own Name and Destination Set 722
- Scan Settings 723
- I-Fax Settings 725
- Document Filing Settings 729
- Document Output Options 731
- List Print (Administrator) 732
- Security Settings 733
- Enable/Disable Settings 734
- Change Administrator Password 737
- Product Key 737
- Data Backup 738
- Restore Factory Defaults 739
- Store Current Configuration 739
- Restore Configuration 739
- Sharp OSA Settings 740
- F-Code Memory Box 744
- A3 RX Reduce 753
- Fax Output Settings 753
- Allow/Reject Number Setting 753
- Fax Polling Security 754
- CHAPTER 8 755
- TROUBLESHOOTING 755
- REMOVING MISFEEDS 756
- PAPER MISFEED ILLUSTRATIONS 757
- REMOVING STAPLE JAMS 761
- SADDLE STITCH FINISHER 763
- Saddle stitch unit 765
- PROBLEMS RELATED TO RECEPTION 779
- PROBLEMS RELATED TO TELEPHONE 780
- KEYS / GROUP KEYS 781
- SCANNING / INTERNET FAX 782
- GENERAL PROBLEMS 790
- OTHER PROBLEMS 798
- SHARP ELECTRONICS CORPORATION 799
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