Sharp AR-FR11 User Manual download pdf (Page 4)

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Data Encryption

DOCUMENT FILING

Sharpdesk™

Document Management on Your PC

Sharpdesk™ enables seamless management of files in over 200 formats including scanned paper-based

documents and those created with popular applications such as Microsoft Word. You can easily combine

different types of files into a single document. With Sharpdesk™, you can take any job saved on the AR-

M620U/N’s hard disk and import it as an image file to your PC desktop for reuse later.

Document Filing

Document Management on the Hard Disk

You can save processed job data in designated folders in the AR-M620U/N’s

built-in hard disk, making it easy to instantly recall saved documents or jobs

for printing and sending at a later time. This contributes greatly to efficient

sharing and distribution of infomation in your business operations.

Documents that are stored on the hard disk can be quickly searched

and accessed from the front panel display or through a web page.

Secure Data Storage

With the optional AR-FR11/FR11

U Data Security Kit installed, all data that goes through the AR-M620U/N's

hard disk is encrypted, enabling you to protect confidential documents and data from unauthorised access.

Combined with the PIN codes in the Document Filing function, this system ensures solid security to protect

your important business information.

*1: The AR-M620N comes standard with both Quick Filing and Advanced Filing. The AR-M620U comes standard with only Quick Filing and requires the optional AR-P19 to use Advanced Filing.

*2: Measured by Sharp standard chart (A4 with 6% coverage).

*3: For fax and Internet fax jobs, only transmitted data (not received faxes) can be saved in the Document Filing function.

Boost Workflow Efficiency through Your PC Desktop

and the AR-M620U/N’s Internal Hard Disk

Copy

Scan*

Fax/iFax*

Reuse & Manage

Send*

Easy Access to Stored Files

Scan to e-mail or FTP

Fax or Internet Fax

Move*

, Delete, Detail*

Property Change*

Print Out*

*1: Optional AR-P19 required for AR-M620U.

*2: These functions require their respective option(s). See pages 7 & 8 for details.

*3: Changes the attributes of the saved file (Sharing, Protect, Confidential).

*4: Moves the file to a different folder.

*5: Shows the details of the file.

Up to 10,000 pages*

that have been copied,

printed, scanned, or faxed*

can be stored by job

on the hard disk in up to 1,000 Quick Folders.

You can reuse saved data with simple operation

without having to reload or rescan the original.

COPY data

PRINT data

OTHER data

AR-M620

Main

Folder

COPY data

PRINT data

OTHER data

AR-M620

Quick

Folder

Private

COPY data

PRINT data

OTHER data

AR-M620

Custom

Folder

Quick Filing with Temporary Storage*

Up to 20,000 pages*

that have been copied, printed, scanned, or faxed*

can be stored by job on the hard

disk in up to 3,000 folders with customised names and locations. Enhanced security features require users to

enter a 5-digit PIN code to access secure folders, protecting your sensitive data. Storage options include:

• Main Folder - You can store processed files by user

name in the main public folder and share them

across the workgroup. Any file name and a PIN

code can be assigned to each saved job.

• Custom Folder - Up to 500 private folders (named as

desired) can be created within the Custom Folder. When

saving a file in a private folder, any file name can be

assigned. A PIN code can be applied to both private

folders and files.

Advanced Filing Function*

HDD

Don’t just get a machine that makes copies; get a machine that offers a solution for total

office document management. The AR-M620U/N has an integrated management system

that gives you two ways to bring a whole new level of efficiency to your office workflow.

Sharpdesk™ document management software gives you powerful, desktop-based management of files, regardless of format. And the

Document Filing function enables the AR-M620U/N’s internal hard disk to store documents and previous job data for convenient

management or reuse at any time. For example, recently completed print runs can be repeated without recreating the job, thus saving

on processing time and user intervention.

Note: For details on Sharpdesk™, see page 8.

Search screen (LCD)

Search results

Web access screen

Copy, print, and

fax jobs

Scan to Sharpdesk

Send Saved Job

Print Out

PC-Fax/PC-iFax

Print*

PC-Fax*

PC-iFax*

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Sharp AR-FR11 User Manual Page 4

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