Sharp FO-DC535 User Manual

MODELFO-DC535/FO-DC635DOCUMENT COMMUNICATION SYSTEMOPERATION MANUAL1. Installation2. Sending and Receiving Documents3. Network Scanner Option4. Networ

8DisplayThis displays messages and prompts to help you operate the machine. The backlight turns on whenever a key is touched, and then automatically t

Sending an Image Using a Rapid Key or Speed Dial Number985 To program a Rapid Key number, press the Rapid Key that you wish to use. (To select Rapid K

Sending an Image Using a Rapid Key 993. Network Scanner10 Enter the name of the party by pressing the letter entry keys (max. of 20 characters). (Make

Installing the Network Scanner Software100Installing the Network Scanner Software To use the Scan to Desktop function, the following two software prog

Installing the Network Scanner Software1013. Network Scanner♦ Saved in a folder.♦ Passed to an application set in the Network Scanner Tool.♦ Sent as e

Installing the Network Scanner Software102Installing the software programsNote the following when installing the software programs from the CD-ROM:♦ T

Installing the Network Scanner Software1033. Network Scanner• In the license number entry line in the user information screen, enter the license numbe

Installing the Network Scanner Software1042 Enter any name you wish for the Process Definition Prefix and any letter for Initial, and click Next. The

Installing the Network Scanner Software1053. Network Scanner- Convert By OCR (Rapid Key or Speed Dial name: Sharp-OCR)Converts a scanned file to an ed

Installing the Network Scanner Software1065 When the completion message appears, click Finish.Uninstalling a programYou can uninstall the software wit

Fax Transfer1073. Network ScannerFax Transfer When the network scanner option is installed, you can have incoming faxes from specified senders (or all

9ON LINE light (printer option only)When this light is on, the machine can receive data (print jobs) over the network. The light is turned on or off w

Fax Transfer108Storing transfer groupsTransfer groups are stored in the machine’s Web page. To store a transfer group, click Fax Transfer under Setup

Fax Transfer1093. Network ScannerTo store a new group, click the Add button under New Transfer Group. The Transfer Group Setting screen will appear. I

Fax Transfer110Next, specify the e-mail address or addresses to which you wish the faxes to be forwarded in E-mail Destination List 1. You can directl

Fax Transfer1113. Network ScannerPrinting forwarded faxesThe machine is initially set to print all faxes that are forwarded. If desired, you can chang

Using an LDAP Server: Searching for Destinations and User Authorization112Using an LDAP Server:Searching for Destinations and User AuthorizationIf the

Using an LDAP Server: Searching for Destinations and User Authorization1133. Network ScannerSelect Enable for the LDAP setting and enter the IP addres

Using an LDAP Server: Searching for Destinations and User Authorization1143 Press the letter entry keys to enter the name of the destination (the keyw

Using an LDAP Server: Searching for Destinations and User Authorization1153. Network Scanner6 Press or until the desired name is selected in the d

Using an LDAP Server: Searching for Destinations and User Authorization1169 Complete the operation as follows: • E-mail: Transmission will begin after

Using an LDAP Server: Searching for Destinations and User Authorization1173. Network Scanner11 When you have finished changing the options, press or

10Rapid Dial KeysPress one of these keys to dial a fax number automatically, or specify an e-mail recipient if the network scanner option is installed

Using an LDAP Server: Searching for Destinations and User Authorization118Enter the name of the destination in Search Name (enter an asterisk as a wil

Using an LDAP Server: Searching for Destinations and User Authorization1193. Network Scanner♦ When a Global Address Book search is begun.♦ When is p

Using an LDAP Server: Searching for Destinations and User Authorization1203 The screen at right will appear. Enter your password (this will appear as

Using an LDAP Server: Searching for Destinations and User Authorization1213. Network Scanner2 A list of the sender names stored in personal books that

Using an LDAP Server: Searching for Destinations and User Authorization122Storing your login name in a personal bookTo store your login name when usin

1234. Network Printer4. Network Printer OptionThe FO-NP1 Printer Expansion Kit allows the FO-DC535/635 Document Communication System to be used as a

Installing the Printer Driver124Installing the Printer DriverThe SHARP PCL XL printer driver printer driver is provided in the CD-ROM in the FO-NP1 pr

Installing the Printer Driver1254. Network PrinterNetwork typesThere are two types of networks, a peer to peer network where you print directly to the

Installing the Printer Driver1264 Select “Create a new port” and select “Standard TCP/IP Port” from the list. Click Next.5 The “Add Standard TCP/IP P

Installing the Printer Driver1274. Network Printer7 Select Custom and then click the Settings button.8The ”Configure Standard TCP/IP Port Monitor” win

11TIMER keyPress this key to set up a fax operation to be performed automatically at a later time.COVER SHEET keyPress this key to include a cover she

Installing the Printer Driver1289 Click the Next button.10 Check your settings and then click the Finish button.11 The Add Printer Wizard will display

Installing the Printer Driver1294. Network Printer15 Follow the instructions on your screen. When the “Printer Sharing” window appears, select Share a

Installing the Printer Driver130 Windows NT Server1 The first step is to install Microsoft TCP/IP Printing. Click the Windows Start button, point to S

Installing the Printer Driver1314. Network Printer4 Insert your Windows NT Server 4.0 CD-ROM into your CD-ROM drive. Make sure the correct path is en

Installing the Printer Driver13211 Click the Close button in the Printer Ports window.12 Make sure the new port is selected in the list of ports and t

Installing the Printer Driver1334. Network Printer17 Follow the instructions on your screen. When the following window appears, select Shared. If you

Installing the Printer Driver1342 Click the Windows Start button and then click Run.3 Ty p e Q:\Setup.exe (substitute the letter of your CD-ROM drive

Installing the Printer Driver1354. Network PrinterUsing Add PrinterThe following procedure is used in all supported operating systems.1 Open the Print

Installing the Printer Driver1367 Follow the instructions on your screen to finish installing the printer driver.Installation on a Windows 2000/XP cli

Installing the Printer Driver1374. Network PrinterWindows 98/MeBefore installing the printer driver on Windows 98/Me, you must first install the IP Pe

12JOB STATUS keyPress this key to display the FAX STATUS screen, which shows information on the fax job that is currently in progress. If the dual lin

Installing the Printer Driver13810 Select Local Printer and click Next.11 The Add Printer Wizard will display a list of printer models and manufacture

Installing the Printer Driver1394. Network Printer3 Type Q:\Setup.exe (substitute the letter of your CD-ROM drive for “Q”) and then click the OK butto

Setting Up Status and Alert Messages1405 Follow the instructions on the screen to print the test page.Setting Up Status and Alert MessagesYou can set

Setting Up Status and Alert Messages1414. Network PrinterTo set up status and alert messaging, first click Status & Alert E-mail in the menu at th

Printing from a Computer142Printing from a Computer Before printing, make sure that the ON LINE indicator on the machine is lit. If the ON LINE indica

Printing from a Computer1434. Network PrinterCanceling a print jobFollow the steps below to cancel a print job.♦ If there is a problem with a print jo

Opening the Printer Driver144Opening the Printer DriverOpening the printer driver from an application When you adjust the printer driver settings from

Printer Driver Settings1454. Network PrinterPrinter Driver SettingsThe print settings that can be selected in the Paper, Page Layout, Quality, and Opt

Printer Driver Settings146Paper SourceSelect the paper source to be used. When Auto Select is selected, the source which contains the same size of pa

Printer Driver Settings1474. Network PrinterPage Layout tabN-upN-up allows multiple document pages (where N is the number of pages) to be printed on a

13PERSONAL BOOKPress this key to use or store an auto-dial number in a personal book. If the book has a passcode, enter the passcode; otherwise, selec

Printer Driver Settings148First Page OnlySelect this checkbox to print the Watermark on the first page only.Edit WatermarkClick the Edit Watermark but

Printer Driver Settings1494. Network PrinterUse Printer True Type FontSet this checkbox to use the True Type fonts that are resident in the printer.

1505. Making CopiesYour machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling the machine

Making Copies1515. MakingCopies4 Select MULTI if you do not want the copies sorted, or SORT if you want the copies sorted (press or ).5 Press to

Making Copies1523 Press or to scroll through the list of jobs. To cancel a job, press or to select the job, press , and then press .4 When

1536. SpecialFunctions6. Special FunctionsBroadcastingThe Broadcasting function allows you to send the same fax to as many as 179 destinations on the

Broadcasting154• Enter a full fax number with the numeric keys (max. 60 digits) and then press . (Note: A maximum of 20 full fax numbers can be enter

Broadcasting1556. SpecialFunctionsBroadcasting using a Group KeyIf the destinations to which you want to broadcast have all been programmed into one G

Broadcasting156Storing destinations in Group KeysGroup Keys allow you to dial a group of fax numbers by simply pressing the appropriate Group Key once

Broadcasting1576. SpecialFunctions4 Make sure that “SET” is selected and then press .(To clear a Group Key, select CLEAR and then press .)5 Press an

141. InstallationUnpacking ChecklistBefore setting up, make sure you have all of the following items. If any are missing, contact your dealer.Telepho

Broadcasting158Editing a groupIf necessary, you can add numbers to or delete numbers from a group by repeating the programming procedure for the Group

Confidential Operations1596. SpecialFunctionsConfidential OperationsThe Confidential function can be used to transmit and receive confidential documen

Confidential Operations1604 If the receiving machine has multiple confidential mailboxes, enter the appropriate mailbox number with the numeric keys (

Confidential Operations1616. SpecialFunctions1 Press (flip up the Rapid Key overlay if it is down) and then or until CONFIDENTIAL CODE SET is sel

Confidential Operations162Clearing a passcode1 Press (flip up the Rapid Key overlay if it is down) and then or until CONFIDENTIAL CODE CLEAR is s

Confidential Operations1636. SpecialFunctionsPrinting out received documentsWhen you have received a confidential document, RCVD CONF. FAX will appear

Polling164PollingPolling allows you to call another fax machine and have it send a document to your machine without operator assistance. In other word

Polling1656. SpecialFunctions• Enter a full fax number with the numeric keys (max. 60 digits) and then press . (Note: A maximum of 20 full fax number

Polling1661 Load the document.2 Make sure the reception mode is set to AUTO (see page 67).3 Press and then or until MEMORY POLL MODE is selected

Polling1676. SpecialFunctionsunlimited number of times, and then press .If another document has already been stored, make sure that APPEND is selecte

Connections151. InstallationConnectionsConnecting the power cordConnect the female end of the power cord to the machine as shown. Insert the male end

Polling168Polling SecurityPolling Security allows you to prevent unauthorized polling of your machine. When this function is activated, polling will o

Polling1696. SpecialFunctions4 Press .5 Storing: Enter a 2-digit number (from 01 to 10).This number identifies the fax number you will enter in the ne

Timer Operations170Timer OperationsThe Timer function allows you to store a fax job to be performed automatically at a specified time. Up to 59 timer

Timer Operations1716. SpecialFunctions5 Press to select A.M. or to select P.M. 6 Press or to select the day on which you want the operation to

Timer Operations172Broadcasting(Continued from Initial procedure.)8 Select the destinations using any of the following methods:• Press a Rapid Key.• P

Timer Operations1736. SpecialFunctions.Confidential transmission(Continued from Initial procedure.)8 Enter the mailbox number (2 digits). (Go directly

Timer Operations174Polling(Continued from Initial procedure.)8 Dial the machine to be polled using one of the following methods:• Press a Rapid Key.•

Timer Operations1756. SpecialFunctions 9 Press .START/ENTERCanceling a timer operationIf you need to cancel a timer operation before it is performed

Batch Transmission176Batch TransmissionBatch transmission allows you to store multiple fax jobs in memory for automatic transmission to one destinatio

Batch Transmission1776. SpecialFunctions2 Press the appropriate Batch Key.• After scanning, the message number assigned to your document will appear i

Connections16Connecting the telephone line cordInsert one end of the line cord into the jack on the back of the machine marked TEL. LINE. Insert the o

Entering and Using Programs178Entering and Using ProgramsIf you frequently perform the same operation involving the same party, you can program all th

Entering and Using Programs1796. SpecialFunctions5 Select a Program Key by pressing any Rapid Key that has not yet been programmed.6 Enter a name for

Entering and Using Programs18014 Dial the receiving machine using one of the following methods:• Press a Rapid Key.• Press and enter a Speed Dial nu

Entering and Using Programs1816. SpecialFunctions14 Enter the mailbox number (2 digits). (Go directly to Step 15 if the receiving machine does not hav

Entering and Using Programs182Serial Polling(Continued from Initial procedure.)Polling(Continued from Initial procedure.)14 Dial the machine to be pol

Entering and Using Programs1836. SpecialFunctionsNote: If you need to delete a destination, press or to select the destination and then press . 1

Entering and Using Programs184Batch transmission(Continued from Initial procedure.)14 Dial the receiving machine using one of the following methods:•

Entering and Using Programs1856. SpecialFunctionsBeing Polled (Memory polling)(Continued from Initial procedure.)14 Press to allow polling only once

Entering and Using Programs1863 Press and then or to select CLEAR.4 Press .5 Press the Program Key that you want to clear.6 Press .7 Press re

Entering and Using Programs1876. SpecialFunctionsUsing a Program KeyFollow the steps below to perform a programmed operation.1 If this is a transmissi

Connections171. InstallationAttaching the ADF exit trayInsert the protrusion on the right side of the machine into the hole in the right side of the A

Duplex Scanning for Two-sided Documents188Duplex Scanning for Two-sided DocumentsTo transmit or copy documents which have printing or graphics on both

Print Hold1896. SpecialFunctionsPrint HoldThe Print Hold function is used to hold all received faxes in memory instead of immediately printing them ou

Print Hold190Turning on the Print Hold functionTo turn on the Print Hold function, set Option Setting 38 to YES (see pages 201 and 211).Note: A Print

Print Hold1916. SpecialFunctionsClearing the Print Hold codeFollow the steps below if you need to clear the Print Hold code.Note: To clear the Print H

Department Control192Department ControlDepartment Control is used to restrict use of the machine to authorized users. When it is activated, a departme

Department Control1936. SpecialFunctions3 Press .4 Make sure that “SET” is selected and then press .(To clear a Department Code, select CLEAR and the

Department Control194Accessing the machineWhen Department Control is activated, you must enter your Department Code before using the machine.♦ If you

Blocking Reception of Unwanted Faxes1956. SpecialFunctionsBlocking Reception of Unwanted FaxesThe Anti Junk Fax function allows you to block reception

Blocking Reception of Unwanted Faxes1965 Entering: Enter a 2-digit number from “01” to “50” with the numeric keys. This number identifies the fax numb

Telephone Billing1976. SpecialFunctionsTelephone BillingIf you are on a PBX, you can have the machine send a code to the PBX that identifies the sende

WARNING - FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void

Installing the Print Cartridges18Installing the Print CartridgesFollow the steps below to install or replace the toner and drum cartridges.♦ The initi

Telephone Billing1981 Load the document (s).• If you are using Normal Dialing, press or pick up an extension phone connected to the same line.• SEND

Distinctive Ring1996. SpecialFunctionsDistinctive RingImportant:♦ To use distinctive ring, you must subscribe to a distinctive ring service from your

Distinctive Ring2004 Press .5 Press repeatedly to return to the date and time display. RING PATTERN 1 Two short rings RING PATTERN 2 One short, on

2017. Optional Settings7. Optional SettingsThe optional settings allow you to customize the machine to better suit your needs. An initial setting has

Optional Settings202Optional SettingsSetting 01: DEFAULT FAX RESOLUTIONThis option sets the default resolution (the resolution used if a setting is no

Optional Settings2037. Optional SettingsSetting 05: TRANSACTION REPORT PRINT SELECTIONThis sets the condition for printing out a Transaction Report. P

Optional Settings204Setting 09: ERROR CORRECTION MODE (ECM)Select YES to have any distortions in a transmission due to noise on the telephone line cor

Optional Settings2057. Optional SettingsSetting 14: RECEIVE REDUCEThis setting is used to reduce received documents slightly before printing to ensure

Optional Settings206PRIORITY setting will now appear. Use this setting to select the source from which you want paper to be drawn in the event that th

Optional Settings2077. Optional SettingsSetting 20: ANTI-JUNK FAXSelect ON to block reception from fax numbers entered in the Anti Junk Fax List. Sele

Installing the Print Cartridges191. Installation3 If you are replacing the drum cartridge, remove the old cartridge and dispose of it according to loc

Optional Settings208sender’s name entered in Chapter 1 will appear). Press or to make the selection and then press .♦ Initial setting: OFFSetting

Optional Settings2097. Optional SettingsSetting 28: DISTINCTIVE RINGThis sets the ring pattern to which your fax will answer if you subscribe to a dis

Optional Settings210 to select NO and then press . (Note that the function will turn off automatically if the selected paper source runs out of paper

Optional Settings2117. Optional SettingsSetting 38: PRINT HOLDUse this setting to turn on or turn off the Print Hold function (see page 189). To turn

2128. Printing Lists and ReportsYou can print lists showing settings and information entered in the machine. You can also print out reports on recent

Printing Lists and Reports2138. PrintingListsExplanation of headingsSENDER/RECEIVERThe name or fax number of the other machine involved in the transac

Printing Lists and Reports214Timer List (List 02)This list shows the timer operations that are currently set.Destination List (List 03)This list shows

Printing Lists and Reports2158. PrintingListsPasscode List (List 04)This list shows your settings for polling security, your name and fax number as pr

Printing Lists and Reports216Fax Transfer List (List 12)This list shows the sets of sender’s numbers and forwarding e-mail addresses that have been st

Printing Lists and Reports2178. PrintingLists1 Press the following sequence of keys:, , , , , .• This is a hidden operation, and therefore error bee

Installing the Print Cartridges207 Hold the toner cartridge by the handle and insert it into the print compartment. • Make sure the toner cartridge cl

2189. MaintenanceCleaning the Scanning Glass and RollersClean the reading glass and rollers frequently to ensure the quality of your transmitted imag

Replacing the Verification Stamp2199. MaintenanceReplacing the Verification StampIf you are using the Verification Stamp function, you will need to re

22010. TroubleshootingProblems and SolutionsLine errorProblem SolutionLINE ERROR appears in the display, and/or a transaction report is printed out w

Problems and Solutions22110. Trouble-shootingDialing and transmission problemsProblem SolutionDialing is not possible. • Make sure the power cord is p

Problems and Solutions222Reception and copying problemsProblem SolutionThe machine doesn’t receive documents automatically.• Make sure that the recept

Problems and Solutions22310. Trouble-shootingThe quality of copies is poor and/or black lines appear.• Any dirt or material on the scanning glass will

Problems and Solutions224Network interface board problemsProblem SolutionThe amber light illuminates steadily.• The network connection has been lost.

Problems and Solutions22510. Trouble-shootingThe machine is on and data is received, but the data is not printed. (The DATA indicator blinks.)• Check

Problems and Solutions226Network scanner problemsProblem SolutionThe recipient can not open the image data.• Does the recipient have a software progra

Messages and Signals22710. Trouble-shootingMessages and SignalsDisplay messagesCHECK CASSETTE This indicates that the cassette is not installed proper

Installing the Print Cartridges211. InstallationWhen to replace the toner cartridgeWhen the toner cartridge nears empty (about 100 pages can still be

Messages and Signals228MEMORY FULL ERRORPRESS STOP KEYThe memory is full (this message appears when Option Setting 23, Quick On-line, is set to NO). P

Messages and Signals22910. Trouble-shootingAudible signalsContinuous tone 3 seconds Indicates the end of transmission, reception, or copying.Intermitt

Clearing Paper Jams230Clearing Paper JamsClearing a jammed documentIf the original document doesn’t feed properly during transmission or copying, or R

Clearing Paper Jams23110. Trouble-shooting1 Press the green release and open the print compartment cover.• Caution!The fusing unit inside the print co

Clearing Paper Jams2325 Replace the drum cartridge.• Make sure the drum cartridge is inserted in as far as it will go.6 Replace the toner cartridge an

FCC Regulatory Information233FCC Regulatory InformationThis equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA.

234S H A R PDate Revised :Oct. 7, 2002Date Issued :May. 28, 1998MATERIAL SAFETY DATA SHEET (1/3)MSDS No. B-1020Section 1. Product and Company Ide

235S H A R PDate Revised :Oct. 7, 2002Date Issued :May. 28, 1998MATERIAL SAFETY DATA SHEET (2/3) MSDS No. B-1020Se c t io n 8 . E xp o su r e C

236S H A R PDate Revised :Oct. 7, 2002Date Issued :May. 28, 1998MATERIAL SAFETY DATA SHEET (3/3)MSDS No. B-1020Section 12. Ecological Information

237QUICK REFERENCE GUIDESENDING FAXESPlace the document (up to 50 letter-size pages) face down in the document feeder. (Note: For Normal Dialing and D

Loading Printing Paper221 Remove the received document tray.2 Insert a stack of paper into the tray, print side up.• Important! The stack of paper mus

238GUÍA DE REFERENCIA RÁPIDAENVÍO POR FAXColoque el documento (hasta 50 páginas tamaño carta) boca abajo en el alimentador de documentos.(Nota: si uti

239GUIDE DE RÉFÉRENCE RAPIDEEnvois de documentsPlacez votre document (jusqu'à 50 pages de format papier à lettre) face imprimée vers le bas dans

240AActivity Report, 213Auto Listing, 202Administrator password, 30, 84Alarm volume, 207Anti Junk Fax, 195, 207Anti Junk Number List, 216Audible signa

Index241Checking, 82Setting, 79JJams, clearing, 230-232LLDAP server settings, 112LDAP server, searching, 113Letters, entering, 26, 71Line error, 220Lo

Index242Scan to FTPStoring destinations, 86Using a Rapid Key, 93Using a Speed Dial number, 95Scan/Print Counter List, 217Scan/print counts, clearing,

NOTICE BE SURE TO ASK YOUR AUTHORIZED SHARP DEALERABOUT THE WARRANTY THAT YOUR SELLING DEALEREXTENDS TO YOU. In order to assure you, the end-user, ofw

PRINTED IN THAILAND(TINSE4515XHTZ)SHARP ELECTRONICS CORPORATIONSharp Plaza, Mahwah, New Jersey 07430-11631-800-BE-SHARPhttp://www.sharpusa.comSHARP EL

Loading Printing Paper231. Installation3 Squeeze the paper guide and move it to match the length of the paper you are loading.4 Replace the received d

Loading Printing Paper243 Squeeze the paper guide and pull up to move it to the appropriate holes for the length of the paper. Push the guide down int

Entering Your Name and Fax Number251. InstallationEntering Your Name and Fax NumberBefore you can begin using the machine, you must program your name

Entering Your Name and Fax Number26 5 Press .6 Flip the Rapid Key overlay down (if it is up), and enter your name by

Setting the Date and Time271. InstallationSetting the Date and TimeThe date and time appear in the display, in reports, and at the top of each page yo

1IntroductionWelcome, and thank you for choosing a SHARP FO-DC535/635 Document Communication System. The features and specifications of the system are

Setting the Date and Time286 Enter the year (four digits).Example: 2006 7 Enter a two-digit number for the hour (“01” to “12”) and a two-digit

Setting the Date and Time291. Installation1 Press and then or until ENTRY MODE is selected in the display.2 Press and then or until DAY L

Administrator Password30Administrator PasswordThe administrator of the machine can set a password to protect the settings that are accessed with the

Administrator Password311. Installation3 Press the numeric keys and/or the letter keys to enter the old (currently set) password.• If you are setting

Administrator Password32When password protection is enabledWhen password protection enabled, you will be prompted to enter the password each time you

Volume Adjustment331. InstallationVolume AdjustmentYou can adjust the volume of the speaker and ringer using and .Speaker1 Press .2 Press or to

Volume Adjustment34Ringer1 Press the or to select the desired volume level. (Make sure has not been pressed.)• The ringer will ring once at the s

352. Send/Receive Documents 5.0"(128 mm) 5.8"(148 mm) 11"(279 mm) 38"(966 mm) 14 lbs. (52 g/m²) 14.3"(364

Transmittable Documents36Maximum scanning areaThe area of the document that the machine can scan is slightly smaller than the actual document size. An

Loading the Document372. Send/Receive DocumentsLoading the DocumentUp to 50 letter-sized pages (20 legal-sized pages) can be placed in the feeder at o

2Halftone (grayscale) 64 levelsAutomatic document feeder Letter paper (20 lb): Max. 50 pagesLegal paper: Max. 20 pages(Note: 11” x 17” paper must be l

Adjusting the Resolution and Contrast38Adjusting the Resolution and ContrastIf desired, you can adjust the resolution and contrast before sending a do

Adjusting the Resolution and Contrast392. Send/Receive DocumentsContrastThe machine has three contrast settings. The default setting is AUTO.To adjust

Sending a Fax by Normal Dialing40Sending a Fax by Normal DialingWith Normal Dialing, you press and then dial by pressing the numeric keys. ♦ Normal

Sending a Fax by Normal Dialing412. Send/Receive Documents• If Option Setting 26 (TEL. BILLING CODE, page 208) has been set to ON and BILLING CODE DIA

Programming Auto-Dial Numbers421 Press and then or until ENTRY MODE is selected in the display.2 Press . Make sure that DESTINATION SETTING is

Programming Auto-Dial Numbers432. Send/Receive Documents3 Press . Make sure that SET is selected.4 Press . 5 To program a Rapid Key number, press the

Programming Auto-Dial Numbers449 Enter the name of the party by pressing the letter entry keys (max. of 20 characters). (Make sure the Rapid Key overl

Programming Auto-Dial Numbers452. Send/Receive Documents12 If the dual-line option is installed (and Chain Dial was set to NO in the above step), SELE

Programming Auto-Dial Numbers461 Press and then or until ENTRY MODE is selected in the display.2 Press . Make sure that DESTINATION SETTING is

Programming Auto-Dial Numbers472. Send/Receive Documents5 To clear a Rapid Key, press the Rapid Key.To clear a Speed Dial number, press and then ent

3As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without

Sending a Fax by Automatic Dialing48Sending a Fax by Automatic DialingDual AccessThe machine features full dual access, which means that you can load

Sending a Fax by Automatic Dialing492. Send/Receive DocumentsRapid Key DialingIf the number you want to dial has been programmed in a Rapid Key, you c

Sending a Fax by Automatic Dialing50Speed DialingIf the number you want to dial has been programmed in a Speed Dial number, you can dial it by pressin

Sending a Fax by Automatic Dialing512. Send/Receive DocumentsDirect Keypad DialingYou can also enter a full number with the number keys and then press

Sending a Fax by Automatic Dialing52Searching for an auto-dial numberIf you don’t remember the Rapid Key or Speed Dial number in which you have progra

Sending a Fax by Automatic Dialing532. Send/Receive Documents• If no numbers have been stored under the entered letter, NOT FOUND will appear.• If mul

Sending a Fax by Automatic Dialing54Checking the status of the current jobThe display normally shows the date and time and prompts related to operatio

Sending a Fax by Automatic Dialing552. Send/Receive DocumentsNote: To directly print out a list of the jobs waiting in memory for transmission, press

Sending a Fax by Automatic Dialing56Memory RetransmissionIf a line error occurs during any type of memory transmission, your fax will automatically re

Creating and Using Personal Books572. Send/Receive DocumentsCreating and Using Personal BooksPersonal books can be created that allow inviduals to pro

4• Unplug the machine from the telephone jack and then the power outlet and consult a qualified service representative if any of the following situati

Creating and Using Personal Books585 Enter a 2-digit number from 01 to 20 (FO-DC535) or 01 to 40 (FO-DC635). • This number will identify the personal

Creating and Using Personal Books592. Send/Receive Documents• If you store your login name in the book, user authentication (entering your login name

Creating and Using Personal Books6016 If the network scanner option is not installed, this completes the procedure. Press repeatedly to return to th

Creating and Using Personal Books612. Send/Receive Documents1 Press . 2 Enter the 4-digit passcode of your book.If the book doesn’t have a passcode,

Creating and Using Personal Books62♦ Poll one or more fax machines using Rapid Keys and Speed Dial numbers from your book (see page 164).♦ Set up a ti

Creating and Using Personal Books632. Send/Receive DocumentsClearing a bookNote: Before you can clear a personal book, you must clear all Rapid Keys,

Cover Sheet64Cover SheetYou can have the machine generate a cover sheet and send it as the last page of your fax transmission. The cover sheet include

Cover Sheet652. Send/Receive Documents2 Press . (Flip up the Rapid Key overlay if it is down.)• The display will briefly show COVER SHEET MODE ENTERE

Batch Page Numbering (Page Counter)66Batch Page Numbering (Page Counter)You can change the page numbering of the transmitted document from simple numb

Receiving Faxes672. Send/Receive DocumentsReceiving FaxesThe machine has two modes for receiving faxes:AUTO mode:Select this mode when you only want t

5Table of ContentsIntroduction 1Important safety information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Table of Contents 5A Loo

Receiving Faxes681 When the machine rings, answer the call on an extension phone connected to the same line.2 If you hear a fax tone, press on the m

Substitute Reception to Memory692. Send/Receive Documents1 Press (flip up the Rapid Key overlay) and then or until MEMORY RX STATUS is selected

Dual-line Option (FO-DC635 only)70Dual-line Option (FO-DC635 only)The dual line option (FO-60DL) allows your machine to be connected to a second telep

Dual-line Option (FO-DC635 only)712. Send/Receive Documents2 Press and then or until OWN PASSCODE SET is selected.3 Press .4 Flip the Rapid Key

Dual-line Option (FO-DC635 only)72 6 Enter the fax number (maximum of 20 digits) of Line 1.• To insert a space betw

Dual-line Option (FO-DC635 only)732. Send/Receive Documents♦ If you wish to restrict either of the lines to transmission only or reception only, see t

Verification Stamp Option743 Press and then or until the desired setting is selected.• Note: “TX” stands for “transmission” and “RX” stands for “

PC Fax Function (Requires the FO-LN1 Option)752. Send/Receive DocumentsPC Fax Function (Requires the FO-LN1 Option)The PC-Fax function allows you to f

PC Fax Function (Requires the FO-LN1 Option)76Using the PC-Fax functionTo fax a document from your computer, open the document in the application used

773. Network Scanner3. Network Scanner OptionIntroductionThe FO-NS2 Network Scanner Expansion Kit allows you to scan a document and directly transmit

Table of Contents63. Network Scanner Option 77Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Introduction78Steps required for setupThe following steps are required to use the network scanner option. The steps must be completed in the order sho

Setting the IP Address793. Network ScannerSetting the IP AddressOnce your dealer has installed the network scanner option and the machine is connected

Setting the IP Address805 If the machine will receive an IP address automatically from a DHCP server, make sure that “YES” is selected (this will enab

Setting the IP Address813. Network Scanner11 Wait while the machine writes the setting to the NIC board (“DO NOT POWER DOWN” will appear in the displa

Printing out the Network Settings821 Press and then or until NETWORK SETTING is selected in the display. 2 Press and then . • Make sure that

Mail Server and DNS Server Settings833. Network ScannerMail Server and DNS Server SettingsSettings for your E-mail server and DNS server must be confi

Mail Server and DNS Server Settings84Setting PasswordsPasswords can be set to restrict access to the Web page. An administrator password and a user pa

Storing Network Scanning Destinations853. Network ScannerStoring Network Scanning DestinationsNetwork scanning destinations can be stored in Rapid Key

Storing Network Scanning Destinations86Storing destinations in the Web pageTo store a destination, click the desired destination type (E-mail, FTP, Fa

Storing Network Scanning Destinations873. Network ScannerScan to FTP (Hyperlink)When using Scan to FTP to send an image to an FTP server, you can also

Table of Contents77. Optional Settings 2018. Printing Lists and Reports 2129. Maintenance 218Cleaning the Scanning Glass and Rollers . . . . . . .

Scan to E-mail Setup88Scan to E-mail SetupTo use the Scan to E-mail function, the subject and sender information (name and e-mail address) that appear

Scan to E-mail Setup893. Network Scanner5 Enter the e-mail subject by pressing the letter entry keys (max. of 60 characters). (Make sure the Rapid Key

Scan to E-mail Setup909 Press .10 Press the letter keys to enter your e-mail address (see Step 5).11 Press .• Make sure that FILE FORMAT is selected.1

Scan to E-mail Using the E-mail Key913. Network Scanner1 Load the document(s).• SEND READY will appear in the display.• Press and/or to set the reso

Scan to E-mail Using the E-mail Key924 Press .5 If you wish to enter a message, your name, or your return e-mail address, or select the file format fo

Sending an Image Using a Rapid Key 933. Network Scanner8 Press . The document is scanned and transmitted.START/ENTERSending an Image Using a Rapid Ke

Sending an Image Using a Rapid Key or Speed Dial Number943 If the destination is an e-mail destination and you wish to enter a message, or change the

Sending an Image Using a Rapid Key 953. Network ScannerSending an image using a Speed Dial numberUse this procedure to scan a document and send the im

Sending an Image Using a Rapid Key or Speed Dial Number96 3 If the destination is an e-mail destination and you wish to enter a message, your name, o

Sending an Image Using a Rapid Key 973. Network ScannerStoring an e-mail address in a Rapid Key or Speed Dial numberThis section explains how to store