Sharp MX-3100N User Manual

COPIERPRINTERFACSIMILESCANNER / INTERNET FAXDOCUMENT FILINGTROUBLESHOOTINGBEFORE USING THE MACHINESYSTEM SETTINGSAbout Operation GuideMAKE A COPY PRIN

PRINT A DOCUMENTConserve Print without a computerPrint attractive outputAssemble output into a pamphletPrint on this type of paperAdd text or an image

1-59BEFORE USING THE MACHINEContentsCLEANING THE BYPASS FEED ROLLERIf paper misfeeds frequently occur when feeding envelopes or heavy paper through th

1-60BEFORE USING THE MACHINEContentsCLEANING THE LASER UNITWhen the laser unit inside the machine becomes dirty, line patterns (colored lines) may for

1-61BEFORE USING THE MACHINEContents5Remove the dirty cleaner from the tip of the cleaning tool.(1) Firmly grasp the tool close to where the cleaner i

1-62BEFORE USING THE MACHINEContents7Clean the laser unit.(1) Point the cleaner down and slowly insert the tool into the hole that you wish to clean.B

1-63BEFORE USING THE MACHINEContents9Replace the cleaning tool.(1) Point the cleaner up and hook the end of the tool (the end without the cleaner) ont

1-64BEFORE USING THE MACHINEContentsREPLACING THE TONER CARTRIDGESBe sure to replace the toner cartridge when the message "Change the toner cartr

1-65BEFORE USING THE MACHINEContents1Open the front cover.Locations of color toner cartridges(A): Yellow (B): Magenta(C): Cyan (D): Black2Pull the ton

1-66BEFORE USING THE MACHINEContents5Insert the new toner cartridge horizontally.A toner cartridge of a different color cannot be installed. Be sure t

1-67BEFORE USING THE MACHINEContentsREPLACING THE WASTE TONER BOXThe waste toner box collects excess toner that is produced during printing. When the

1-68BEFORE USING THE MACHINEContents4Place the box on a flat surface.Place a sheet of newspaper on the surface before placing the box.Do not point the

ConservePrint on both sides of the paperPrint multiple pages on one side of the paper

1-69BEFORE USING THE MACHINEContents8Push the waste toner box into the machine.Push the box in until it clicks into place.9Close the front cover.Cauti

1-70BEFORE USING THE MACHINEContentsREPLACING THE STAMP CARTRIDGEIf a stamp unit (AR-SU1) is installed on the automatic document feeder and the stamp

1-71BEFORE USING THE MACHINEContents5Install a new stamp cartridge.6Push the stamp unit back in.Push the stamp unit in until it clicks into place.7Rep

1-72BEFORE USING THE MACHINEContentsThis section explains the text entry screen.FUNCTIONS OF THE MAIN KEYSENTERING TEXTKey DescriptionThis changes the

1-73BEFORE USING THE MACHINEContentsENTERING TEXT FROM A KEYBOARDA keyboard can only be used as a alternative for the text entry screen that appears i

2-1This chapter provides detailed explanations of the procedures for using the copy function.BEFORE USING THE MACHINE AS A COPIERBASE SCREEN OF COPY M

2-2COPIERCOPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER (Card Shot) . . . . . . . . . . . . . . 2-81PRINTING THE DATE AND A STAMP ON COPIES (Sta

2-3COPIERContentsThis section provides information that you should know before using the machine as a copier.BASE SCREEN OF COPY MODETouch the [COPY]

2-4COPIERContents(9) Paper select displayThis shows the size of paper loaded in each tray.For the bypass tray, the paper type appears above the paper

2-5COPIERContentsCustomizing displayed keysSpecial mode keys and other keys can be displayed in the base screen. By assigning frequently used function

Print without a computerFTPPrint a file on an FTPPrint a file in a USB memory devicePrint a file in a network folderPrint a file stored in the machine

2-6COPIERContentsCOPYING SEQUENCEThis section explains the basic procedure for copying. Select settings in the order shown below to ensure that the co

2-7COPIERContentsOutput settingsSelect copy output settings.The main settings are as follows:•Sort mode ☞Sort mode (page 2-35)• Group mode ☞Group mode

2-8COPIERContents• When one or more special modes are selected, the key appears in the base screen. Touch the key to display a list of the selecte

2-9COPIERContentsORIGINALSCHECKING THE ORIGINAL SIZEWhen [Auto] appears in the [Original] key, the size of the placed original is automatically detect

2-10COPIERContentsStandard original placement orientationsPlace originals in the document feeder tray or on the document glass so that the top and bot

2-11COPIERContentsPAPER TRAYSThe machine is set to automatically select a tray that has the same size of paper as the size of the placed original (aut

2-12COPIERContentsThis section explains the basic procedures for making copies, including selection of the copy ratio and other copy settings.MAKING C

2-13COPIERContents3Set the number of copies (number of sets) with the numeric keys.• Up to 999 copies (sets) can be set.• A single copy can be made ev

2-14COPIERContentsMAKING A COPY USING THE DOCUMENT GLASSTo make a copy of a book or other thick original that cannot be scanned with the automatic doc

2-15COPIERContents3Set the number of copies (number of sets) with the numeric keys.• Up to 999 copies (sets) can be set.• A single copy can be made ev

Print attractive outputPrint matching the size of the paperAdjust the brightness and contrastPrint using color settings suitable for the dataBring out

2-16COPIERContentsAUTOMATIC 2-SIDED COPYINGUSING THE AUTOMATIC DOCUMENT FEEDER TO MAKE 2-SIDED COPIESAutomatic 2-sided copying of 1-sided originalsAut

2-17COPIERContentsUsing the [Binding Change] key4Check the paper to be used and the color mode.Make sure that the desired paper (tray) and color mode

2-18COPIERContentsAUTOMATIC 2-SIDED COPYING USING THE DOCUMENT GLASSAutomatic 2-sided copying of 1-sided originals1Open the automatic document feeder,

2-19COPIERContents3Select the 2-sided copy mode.(1) Touch the [1-Sided to 2-Sided] key.(2) Touch the [OK] key.The [2-Sided to 2-Sided] key and [2-Side

2-20COPIERContents8Touch the [Read-End] key.To cancel scanning of the original and copying...Press the [STOP] key ( ).System Settings (Administrator):

2-21COPIERContentsCOPY COLOR MODESThe color mode of the [COLOR START] key is normally set to [Full Color] so that copying takes place in full color mo

2-22COPIERContentsSelecting single color copyingWhen [Single Color] is selected for the color mode, the following screen appears. Touch the desired co

2-23COPIERContentsCHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPEThe exposure and original image type can be selected to obtain a clear copy.AUTOMATIC A

2-24COPIERContents2Adjust the exposure level.Touch the key to make the copy darker.Touch the key to make the copy lighter.• Using a copy or printe

2-25COPIERContentsREDUCTION/ENLARGEMENT/ZOOMAUTOMATIC RATIO SELECTION (Auto Image)This section explains the automatic ratio selection function (Auto I

Assemble output into a pamphletCreate a stapled pamphletStaple outputCreate a blank margin for punchingPunch holes in outputPrint specific pages on th

2-26COPIERContentsMANUALLY SELECTING THE RATIO (Preset ratios/Zoom)Touch the [Copy Ratio] key in the base screen of copy mode to select one of five pr

2-27COPIERContents2Touch the [OK] key.After touching the [OK] key, make sure that a paper size suitable for the ratio is selected.When the automatic d

2-28COPIERContentsENLARGING/REDUCING THE LENGTH AND WIDTH SEPARATELY (XY Zoom)The XY Zoom feature allows the horizontal and vertical copy ratios to be

2-29COPIERContentsORIGINAL SIZESSPECIFYING THE ORIGINAL SIZEWhen the original size is a non-standard size or is not detected correctly, manually speci

2-30COPIERContentsSTORING FREQUENTLY USED ORIGINAL SIZESYou can save special original sizes that you frequently use. This section explains how to stor

2-31COPIERContents2Store the original size.(1) Touch the [Store/Delete] tab.(2) Touch a key for storing a custom original size.Touch a key that does n

2-32COPIERContentsRetrieving a stored original sizeTo retrieve a stored original size, touch the [Original] key in the base screen of copy mode and pe

2-33COPIERContentsOUTPUTTo select output functions and the output tray, touch the [Output] key in the base screen of copy mode. Output functions that

2-34COPIERContentsThe above screen shows the keys that appear when a saddle stitch finisher is installed. The keys that appear will vary depending on

2-35COPIERContentsOUTPUT MODESThis section explains the output modes.Sort modeThis is used to sort (collate) output into sets.Example: Sorting the out

Print on this type of paperEnvelopesTab PaperTransparency film Print specific pages on different paperRotate the image 180 degrees

2-36COPIERContentsStaple sort function / Saddle stitch functionThe staple sort function sorts output into sets, staples each set, and delivers the set

2-37COPIERContentsPaper folding functionWhen a saddle stitch finisher is installed, the fold function can be used to fold printed output in half.Paper

2-38COPIERContentsPunch functionIf an optional punch module is installed, holes can be punched in output.Paper size that can be punched is 7-1/4"

2-39COPIERContentsMAKING COPIES USING THE BYPASS TRAYIn addition to plain paper, the bypass tray allows you to make copies on transparency film, envel

2-40COPIERContents4Check the paper type setting for the bypass tray. If you need to change the setting, touch the paper type key.If you do not need to

2-41COPIERContentsEnter the paper size of the bypass trayWhen the [Custom Size] key is touched, the paper size entry screen appears.Touch the [X] key

2-42COPIERContentsThis chapter explains Margin Shift, Erase, Dual Page Copy, and other special modes.SPECIAL MODESWhen the [Special Modes] key is pres

2-43COPIERContentsSpecial modes menu (2nd screen)(1) [Stamp] key☞ PRINTING THE DATE AND A STAMP ON COPIES (Stamp) (page 2-84)(2) [Image Edit] key☞ [Im

2-44COPIERContents[OK] key and [Cancel] keyIn some cases two [OK] keys and one [Cancel] key will appear in the special mode screens. The keys are used

2-45COPIERContentsADDING MARGINS (Margin Shift)This function is used to shift the copy image right, left or down to adjust the margin.This is convenie

Add text or an imageAdd a watermark to print dataOverlay an image on the print dataOverlay a fixed form on the print data

2-46COPIERContents4Press the [COLOR START] key or the [BLACK & WHITE START] key.Copying will begin.If you are using the document glass to copy mul

2-47COPIERContentsERASING PERIPHERAL SHADOWS (Erase)The erase function is used to erase shadows around the edges of copies that occur when copying thi

2-48COPIERContents3Select the erase settings.(1) Touch the desired erase mode.Select one of the four positions.Touch the [Side Erase] key to open the

2-49COPIERContentsCOPYING EACH FACING PAGE OF A BOUND DOCUMENT (Dual Page Copy)The dual page copy function produces separate copies of two document pa

2-50COPIERContents3Select Dual Page Copy.(1) Touch the [Special Modes] key.☞ SPECIAL MODES (page 2-42)(2) Touch the [Dual Page Copy] key so that it is

2-51COPIERContentsMAKING COPIES IN PAMPHLET FORMAT (Pamphlet Copy)This function copies 2 original pages onto the front side and 2 original pages onto

2-52COPIERContents3Select pamphlet copy settings.(1) If the original is 1-sided, touch the [1-Sided] key. If the original is 2-sided, touch the [2-Sid

2-53COPIERContents5Touch the [OK] key.You will return to the base screen of copy mode.6Press the [COLOR START] key or the [BLACK & WHITE START] ke

2-54COPIERContentsCOPYING A LARGE NUMBER OF ORIGINALS AT ONCE (Job Build)When copying a very large number of originals, this function allows you to di

2-55COPIERContents3Press the [COLOR START] key or the [BLACK & WHITE START] key to scan the first set of originals.Scanning begins.To cancel scann

Other convenient functionsCorrect the size or orientation of the print dataz Enlarge or reduce the print imagez Print a mirror-imageSecurity is import

2-56COPIERContentsUSING TWO MACHINES TO MAKE A LARGE NUMBER OF COPIES (Tandem Copy)Two machines connected to the same network can be used to run a lar

2-57COPIERContents3Set the number of copies (number of sets) with the numeric keys.Up to 999 copies (sets) can be set. When the [COLOR START] key or t

2-58COPIERContentsIn this situation...A punch module is installed on the master machine but not on the slave machine.•Copying without punching: tandem

2-59COPIERContentsUSING A DIFFERENT PAPER TYPE FOR COVERS (Covers/Inserts)A different type of paper can be inserted in positions corresponding to fron

2-60COPIERContentsINSERTING COVERS IN COPIES (Cover Settings)A different type of paper can be inserted at the positions corresponding to the front and

2-61COPIERContents4Select cover settings.(1) If the cover sheet will be copied on, touch the [Yes] key. Otherwise, touch the [No] key.If the [No] key

2-62COPIERContents6Touch the [OK] key.You will return to the base screen of copy mode.You can touch the [Insertion Type A] key or the [Insertion Type

2-63COPIERContentsINSERTING INSERT SHEETS IN COPIES(Insert Settings)You can have different paper automatically inserted as inserts at specified pages

2-64COPIERContents4Select insert settings.(1) If the insert will be copied on, touch the [Yes] key. Otherwise, touch the [No] key.If the [No] key is t

2-65COPIERContents6Touch the [Insertion Settings] key.7Specify the pages where inserts A and B will be inserted.(1) Touch the [Insertion Type A] key o

SEND A FAXConserve Send this type of documentPrevent transmission to the wrong destinationSend a clear documentSave trouble Security is importantOther

2-66COPIERContents8Touch the [OK] key.You will return to the base screen of copy mode.To select cover settings, touch the [Front Cover] key or the [Ba

2-67COPIERContentsCHANGING COVER/INSERT SETTINGS (Page Layout)Cover settings and insert settings can be combined.This section explains how to check co

2-68COPIERContents3Example: Touch insert A at page 4Touch the key of the page that you wish to delete or change.If you do not need to change the setti

2-69COPIERContents5Change the settings for insert type A/B.The settings are changed in the same way as they are initially configured. See step 7 of &q

2-70COPIERContentsADDING INSERTS WHEN COPYING ON TRANSPARENCY FILM(Transparency Inserts)When copying on transparency film, the sheets may stick togeth

2-71COPIERContents4Select insert settings.(1) Select whether or not the insert paper will be copied on ([Yes] or [No]).(2) Touch the [OK] key.You will

2-72COPIERContentsCOPYING MULTIPLE ORIGINALS ONTO ONE SHEET (Multi Shot)Multiple original pages can be copied onto a single sheet of paper in a unifor

2-73COPIERContents3Select the number of originals to be copied onto one sheet of paper, the layout, and the border.(1) Touch the [2in1] key or the [4i

2-74COPIERContentsCOPYING A PAMPHLET (Book Copy)This function is used to make a copy of the two facing pages of an open book or other bound document.C

2-75COPIERContents2Select book copy settings.(1) Select the binding position ([Left Binding] or [Right Binding]).(2) To insert a cover, touch the [Cov

ConserveSend when the rate is lowestCheck received data before printingSend two original pages as a single pageRelay a transmission through a branch o

2-76COPIERContents4Touch the [OK] key.You will return to the base screen of copy mode.5Place the original face down on the document glass.Place the op

2-77COPIERContents8Touch the [Read-End] key.Copying will begin.To cancel scanning and copying...Press the [STOP] key ( ).• Four original pages will be

2-78COPIERContentsCOPYING CAPTIONS ONTO TAB PAPER (Tab Copy)Captions can be copied onto the tabs of tab paper. Prepare appropriate originals for the t

2-79COPIERContentsTab copying with a right bindingOriginals Placing the originals Loading tab paper• Document feeder trayInsert the originals so that

2-80COPIERContents4Load the tab paper.When using the bypass tray, place the paper with the print side down.Place the paper so that the sides with the

2-81COPIERContentsCOPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER (Card Shot)When copying a card, this function allows you to copy the front and re

2-82COPIERContents4Select card shot settings.(1) Enter the original size.With the [X] key highlighted, enter the X (horizontal) dimension of the origi

2-83COPIERContents• The original must be placed on the document glass.• Copying is only possible on standard size paper.• XY Zoom cannot be used when

2-84COPIERContentsPRINTING THE DATE AND A STAMP ON COPIES (Stamp)Use this function to print the date, a stamp, the page number, and text on copies.Six

2-85COPIERContentsGENERAL PROCEDURE FOR USING STAMPTo select stamp settings, follow the steps below.1Place the original.Place the original face up in

MAKE A COPYConserve Reduce copy mistakesMake a copy of this type of originalMake a copy on this type of paper2010/04/04Add the date or page numbersAss

Send this type of documentBulky original (shadows appear at edges)Bound original such as a book (one page at a time)More original pages than can be lo

2-86COPIERContents4Select Stamp.For detailed information on each of the stamp items, see the following sections:Date: ADDING THE DATE TO COPIES (Date)

2-87COPIERContents7Press the [COLOR START] key or the [BLACK & WHITE START] key.Copying will begin.If you are using the document glass to copy mul

2-88COPIERContentsADDING THE DATE TO COPIES (Date)The date can be printed on copies. The position of the date, color, format, and page (first page onl

2-89COPIERContents4Check the displayed date. If you need to change the date, touch the [Date Change] key.Set the date that you wish to use and touch t

2-90COPIERContentsSTAMPING COPIES (Stamp)Text such as "CONFIDENTIAL" can be printed in white on a dark background as a "stamp" on

2-91COPIERContents3Touch the [Print Color] key and set the color and density.Touch the color that you wish to use.If you wish to darken the selected c

2-92COPIERContentsPRINTING PAGE NUMBERS ON COPIES(Page Numbering)Page numbers can be printed on copies.The position, color, format, and page number ca

2-93COPIERContents3Touch the [Print Color] key.Touch the color that you wish to use.When you have finished selecting the settings, touch the [OK] key.

2-94COPIERContents6If covers/inserts will be inserted, touch the [Covers/Inserts Counting] key if you want to include the covers/inserts in the page n

2-95COPIERContents• When Page Numbering is selected, copying in group mode is not possible. The mode automatically changes to sort mode.• When the pag

Prevent transmission to the wrong destinationCheck the destination once more before sendingCheck the result of transmissionCheck the log of previous t

2-96COPIERContentsPRINTING TEXT ON COPIES (Text)Entered text can be printed on copies. Up to 30 frequently used text strings can be stored.Example: Pr

2-97COPIERContents4Touch the [Print Color] key.Touch the color that you wish to use. When you have finished selecting the settings, touch the [OK] key

2-98COPIERContentsStoring, editing, and deleting text strings1Touch the [Text] key in the stamp selection screen.See steps 1 to 4 of "GENERAL PRO

2-99COPIERContents4Touch the [Back] key.You will return to the screen of step 2.To copy using a stored text string, continue from step 2 of "PRIN

2-100COPIERContentsCHECKING THE STAMP LAYOUT (Layout)After stamp items have been selected, you can check the print layout, change the print position,

2-101COPIERContents4Touch the key of the desired destination position.The touched position key is highlighted and the print position changes.The keys

2-102COPIERContents[Image Edit] KEYWhen the [Image Edit] key is touched in the 2nd special modes menu screen, the image edit menu screen opens.Image e

2-103COPIERContentsREPEATING PHOTOS ON A COPY (Photo Repeat)Photo Repeat is used to create repeated images of a photo-size original (3" x 5"

2-104COPIERContents2Select the special modes.(1) Touch the [Special Modes] key.(2) Touch the keys to switch through the screens.(3) Touch the [Image

2-105COPIERContentsCREATING A LARGE POSTER (Multi-Page Enlargement)This function is used to enlarge an image of an original and print it as a composit

Send a clear documentAdjust the exposureAdjust the image qualitySpecify the size before sendingSend without shadows at the edges

2-106COPIERContents2* The size that is twice A0 size.Set the enlargement size and the original size.(1) Select the size system that you wish to use fo

2-107COPIERContents4Touch the [OK] key.You will return to the special modes screen. Touch the [OK] key to return to the base screen of copy mode.5Pres

2-108COPIERContentsREVERSING THE IMAGE (Mirror Image)This feature is used to make a copy that is a mirror image of the original.1Place the original.Pl

2-109COPIERContentsCOPYING 11" x 17" ORIGINALS WITH NO EDGE CUT-OFF (11" x 17" Full Bleed)This feature lets you copy an entire 11&

2-110COPIERContents4Place 12" x 18" (A3W) paper in the bypass tray.Pull out the extension tray, adjust the guides to the width of 12" x

2-111COPIERContentsCOPYING IN THE CENTER OF THE PAPER (Centering)This is used to center the copied image on the paper.This lets you place the image in

2-112COPIERContents• The image can be reduced when using the centering function, but not enlarged.• When the original size or the paper size is displa

2-113COPIERContentsREVERSING WHITE AND BLACK IN A COPY (B/W Reverse)This is used to reverse black and white in a copy to create a negative image. This

2-114COPIERContentsWhen this function is selected, the "Original Image Type" setting for exposure adjustment automatically changes to "

2-115COPIERContents[Color Adjustments] KEYWhen the [Color Adjustments] key is touched in the 2nd special modes menu screen, the color adjustments menu

Save trouble12 3Store frequently used settingsSend to multiple destinationsXXXX-6789XXXX-9874XXXX-4567XXXX-5432XXXX-9999View the transmission logXXXX-

2-116COPIERContentsADJUSTING RED/GREEN/BLUE IN COPIES (RGB Adjust)This feature is used to strengthen or weaken any one of the three color components R

2-117COPIERContentsADJUSTING THE SHARPNESS OF AN IMAGE (Sharpness)This is used to sharpen an image or make it softer.1Place the original.Place the ori

2-118COPIERContentsWHITENING FAINT COLORS IN COPIES (Suppress Background)This feature is used to suppress light background areas.1Place the original.P

2-119COPIERContents4Press the [COLOR START] key.Copying will begin.If you are using the document glass to copy multiple original pages, copying will t

2-120COPIERContentsADJUSTING THE COLOR (Color Balance)The color, tone, and density of color copies can be adjusted.Each of the colors yellow, cyan, ma

2-121COPIERContents3Examples of color balance adjustmentAdjust the color balance.(1) Select the color to be adjusted.Select [Y] (yellow), [M] (magenta

2-122COPIERContentsADJUSTING THE BRIGHTNESS OF A COPY (Brightness)The brightness of color images can be adjusted.1Place the original.Place the origina

2-123COPIERContentsADJUSTING THE INTENSITY OF A COPY (Intensity)This is used to adjust the intensity (saturation) of color images.1Place the original.

2-124COPIERContentsCHECKING COPIES BEFORE PRINTING(Proof Copy)This feature prints only one set of copies, regardless of how many sets have been specif

2-125COPIERContents4Set the number of copies (number of sets) with the numeric keys.If you will copy multiple originals using the document glass, swit

Security is importantCheck the destination once more before sendingSend confidentiallyPrint protected reception dataInitiate reception of a document f

2-126COPIERContents7Change the settings.(1) Touch the key of the setting that you want to change.The setting screen of the touched key opens. Change t

2-127COPIERContentsCHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE COPYING (Original Count)The number of scanned original sheets can be counted

2-128COPIERContents4After scanning is finished, check the number of sheets that were scanned and touch the [OK] key.Copying will begin.• When job buil

2-129COPIERContentsCOPYING ORIGINALS OF DIFFERENT SIZES(Mixed Size Original)Even when 8-1/2" x 14" (B4) originals are mixed in with 11"

2-130COPIERContents1Insert the originals face up in the document feeder tray.● When "Same Width" is usedPlace the originals with the sides t

2-131COPIERContents4Press the [COLOR START] key or the [BLACK & WHITE START] key.Copying will begin.To cancel scanning and copying...Press the [ST

2-132COPIERContentsCOPYING THIN ORIGINALS (Slow Scan Mode)Use this function when you wish to scan thin originals using the automatic document feeder.

2-133COPIERContentsThe "2-Sided to 2-Sided" and "2-Sided to 1-Sided" modes of automatic 2-sided copying cannot be used. To cancel

2-134COPIERContentsThis section explains convenient copy functions such as interrupting a copy run, changing the order of reserved copy jobs, and stor

2-135COPIERContents• If user authentication is enabled, the login screen will appear when the [Interrupt] key is pressed. Enter your user name and pas

Other convenient functionsConvenient management functionsz Forward a received fax to a network addressz Print a list of addressesConvenient functionsz

2-136COPIERContentsJOB STATUS SCREENThe job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status scr

2-137COPIERContentsJOB QUEUE SCREEN AND COMPLETED JOB SCREENThe job status screen consists of the job queue screen that shows copy and print jobs wait

2-138COPIERContentsJob key displayEach job key shows the position of the job in the job queue and the current status of the job.(1) Indicates the numb

2-139COPIERContentsCANCELING A JOB THAT IS WAITING IN THE QUEUEA copy job that is waiting to be printed can be canceled.1Press the [JOB STATUS] key.2C

2-140COPIERContentsGIVING PRIORITY TO A JOB IN THE QUEUEIf a copy job is begun when there are already multiple jobs in the queue, the copy job will ap

2-141COPIERContentsCHECKING INFORMATION ON A COPY JOB WAITING IN THE QUEUEDetailed information can be displayed on a copy job waiting in the queue.1Pr

2-142COPIERContentsSTORING COPY OPERATIONS (Job Programs)A job program is a group of copy settings stored together. When copy settings are stored in a

2-143COPIERContentsSTORING (EDITING/DELETING) A JOB PROGRAMThe procedures for storing copy settings in a job program and deleting a job program are ex

2-144COPIERContents4Select the copy settings that you wish to store in the job program and touch the [OK] key.To assign a name to the program, touch t

2-145COPIERContentsAPPENDIXExamples of covers and insertsThe relations between the originals and finished copies when covers or inserts are inserted a

SCAN AN IMAGE / SEND AN INTERNET FAXSend a clear imageSend this type of documentPrevent transmission to the wrong destinationSend a smaller fileSave t

2-146COPIERContentsCovers (1-sided copying of 1-sided originals)1-sided copies are made of the following 1-sided originals.1st page 2nd page 3rd page

2-147COPIERContentsCovers (2-sided copying of 1-sided originals)2-sided copies are made of the following 1-sided originals.1st page 2nd page 3rd page

2-148COPIERContentsCovers (1-sided copying of 2-sided originals)1-sided copies are made of the following 2-sided originals.1st page 2nd page 3rd pageC

2-149COPIERContentsCovers (2-sided copying of 2-sided originals)2-sided copies are made of the following 2-sided originals.1st page 2nd page 3rd pageC

2-150COPIERContentsInserts (copying of 1-sided originals)1-sided and 2-sided copying of the following 1-sided originals. The example of adding an inse

3-1This chapter provides detailed explanations of the procedures for using the printer function.PRINTER FUNCTION OF THE MACHINE . . . . . . . . 3-3PR

3-2PRINTERPRINT FUNCTIONS FOR SPECIAL PURPOSES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-48• PRINTING SPECIFIED PAGES ON DIFFERE

3-3PRINTERContentsPRINTER FUNCTION OF THE MACHINEThe machine is equipped standard with a full color printing function. To enable printing from your co

3-4PRINTERContentsBASIC PRINTING PROCEDUREThe following example explains how to print a document from "WordPad", which is a standard accesso

3-5PRINTERContents3Select print settings.(1) Click the [Paper] tab.(2) Select the paper size.To select settings on other tabs, click the desired tab a

Send a clear imageAdjust the contrast or image qualityAdjust the resolution before sendingSend without shadows at the edgesSuppress the background of

3-6PRINTERContentsSELECTING THE PAPERThis section explains how to configure the "Paper Selection" setting on the [Paper] tab of the printer

3-7PRINTERContentsPRINTING ON ENVELOPESThe bypass tray can be used to print on special media such as envelopes. The procedure for printing on an envel

3-8PRINTERContentsPRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLEDWhen the user authentication function is enabled in the machine's syst

3-9PRINTERContents2Enter your login name and password.(1) Click the [Job Handling] tab.(2) Enter your user information.• When authentication is by log

3-10PRINTERContentsVIEWING PRINTER DRIVER HELPWhen selecting settings in the printer driver, you can display Help to view explanations of the settings

3-11PRINTERContentsSAVING FREQUENTLY USED PRINT SETTINGSSettings configured on each of the tabs at the time of printing can be saved as user settings.

3-12PRINTERContents3Check and save the settings.(1) Check the displayed settings.(2) Enter a name for the settings (maximum of 20 characters).(3) Clic

3-13PRINTERContentsUSING SAVED SETTINGSDeleting saved settingsSelect the user settings that you want to delete in (1) of step 2 above, and click the [

3-14PRINTERContentsCHANGING THE PRINTER DRIVER DEFAULT SETTINGSThe default settings of the printer driver can be changed using the procedure below. Th

3-15PRINTERContents4Configure the settings and click the [OK] button.For explanations of the settings, see printer driver Help.

Send this type of documentBulky original (shadows appear at edges)Bound original such as a book (one page at a time)More original pages than can be lo

3-16PRINTERContentsBASIC PRINTING PROCEDUREThe following example explains how to print a document from the standard accessory program "TextEdit&q

3-17PRINTERContentsPRINTING1Select [Print] from the [File] menu of TextEdit.In Mac OS 9, select [Print] from the [File] menu of SimpleText.The menu us

3-18PRINTERContents4Click the [Print] button.Printing begins.

3-19PRINTERContentsSELECTING THE PAPERThis section explains the [Paper Feed] settings ("Paper Source" setting in [General] in Mac OS 9) in t

3-20PRINTERContentsPRINTING ON ENVELOPESThe bypass tray can be used to print on special media such as envelopes. The procedure for printing on an enve

3-21PRINTERContentsPRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLEDWhen the user authentication function is enabled in the machine's sys

3-22PRINTERContents3Start printing.(1) Enter your user information.• When authentication is by login name/passwordEnter your login name in "Login

3-23PRINTERContentsThis section explains frequently used functions.• SELECTING THE COLOR MODE• TWO-SIDED PRINTING (page 3-26)•FITTING THE PRINT IMAGE

3-24PRINTERContentsBLACK AND WHITE PRINTING[Black and White] can be selected on the [Main] tab as well as on the [Color] tab. Click the [Black and Whi

3-25PRINTERContentsSELECTING A PRINT MODE SETTINGThis section explains the procedure for selecting a print mode setting. The "Print Mode Settings

Prevent transmission to the wrong destinationCheck the result of transmissionCheck the log of previous transmissionsStamp scanned original pages

3-26PRINTERContentsTWO-SIDED PRINTINGThe machine can print on both sides of the paper. This function is useful for many purposes, and is particularly

3-27PRINTERContents(1) Select [Layout].(2) Select [Long-edged binding] or [Short-edged binding].Macintosh(1)(2)• In Mac OS X v10.2.8, select the setti

3-28PRINTERContentsFITTING THE PRINT IMAGE TO THE PAPERThis function is used to automatically enlarge or reduce the printed image to match the size of

3-29PRINTERContentsPRINTING MULTIPLE PAGES ON ONE PAGEThis function can be used to reduce the print image and print multiple pages on a single sheet o

3-30PRINTERContents(1) Configure the settings on the [Main] tab.(2) Select the number of pages per sheet.(3) If you wish to print borderlines, click t

3-31PRINTERContentsSTAPLING OUTPUT/PUNCHING HOLES IN OUTPUTStaple functionThe staple function can be used to staple output.This function saves conside

3-32PRINTERContents(1) Configure the settings on the [Main] tab.(2) Select the "Binding Edge".(3) Select the staple function or the punch fu

3-33PRINTERContentsThis section explains convenient functions for specific printing objectives.• CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTE

3-34PRINTERContents(1) Select [Printer Features].(2) Select the "Binding Edge".[2 Staples] can be selected in the "Staple" menu wh

3-35PRINTERContentsINCREASING THE MARGIN (Margin Shift)This function is used to shift the print image to increase the margin at the left, right, or to

ConserveCopy on both sides of the paperCopy multiple pages on one side of one sheet of paperCopy on the front and back of a card

Send a smaller fileSend at low resolutionCompress a file before sendingReduce an image before sendingSend an image in black & whiteSend two origin

3-36PRINTERContentsCREATING A LARGE POSTER (Poster Printing)(This function is only available in Windows.)One page of print data can be enlarged and pr

3-37PRINTERContentsFUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGEROTATING THE PRINT IMAGE 180 DEGREES(Rotate 180 degrees)This feature rotat

3-38PRINTERContentsENLARGING/REDUCING THE PRINT IMAGE(Zoom/XY-Zoom)This function is used to enlarge or reduce the image to a selected percentage. This

3-39PRINTERContentsADJUSTING LINE WIDTHS WHEN PRINTING(Line Width Settings)(This function is only available in Windows.)When lines in special applicat

3-40PRINTERContentsREVERSING THE IMAGE (Mirror Image)The image can be reversed to create a mirror image. This function can be used to conveniently pri

3-41PRINTERContentsCOLOR MODE ADJUSTMENT FUNCTIONADJUSTING THE BRIGHTNESS AND CONTRAST OF THE IMAGE (Color Adjustment)The brightness and contrast can

3-42PRINTERContentsPRINTING FAINT TEXT AND LINES IN BLACK(Text To Black/Vector To Black)(This function is only available in Windows.)When printing a c

3-43PRINTERContentsSELECTING COLOR SETTINGS TO MATCH THE IMAGE TYPE (Advanced Color)Preset color settings are available in the machine's printer

3-44PRINTERContents(1) Select [Color].(2) Select color print settings.To use the Mac OS Color Management function, select the [ColorSync] checkbox .

3-45PRINTERContentsFUNCTIONS THAT COMBINE TEXT AND IMAGESADDING A WATERMARK TO PRINTED PAGES (Watermark)Faint shadow-like text can be added to the bac

Save trouble12 3Store frequently used settingsSend to multiple [email protected]@[email protected]@[email protected] the transmis

3-46PRINTERContentsPRINTING AN IMAGE OVER THE PRINT DATA(Image Stamp)(This function is only available in Windows.)A bitmap or JPEG image stored on you

3-47PRINTERContentsCREATING OVERLAYS FOR PRINT DATA (Overlays)(This function is only available in Windows.)The print data can be printed in a previous

3-48PRINTERContentsPRINT FUNCTIONS FOR SPECIAL PURPOSESPRINTING SPECIFIED PAGES ON DIFFERENT PAPER (Different Paper)• Using this function in a Windows

3-49PRINTERContents(This function can only be used in Mac OS 9, Mac OS X v10.4.11 and v10.5 to 10.5.1.)(1) Select [Printer Features].(2) Select [Diffe

3-50PRINTERContentsADDING INSERTS WHEN PRINTING ON TRANSPARENCY FILM (Transparency Inserts)When printing on transparency film, this function helps pre

3-51PRINTERContentsPRINTING A CARBON COPY (Carbon Copy)(This function is only available in Windows.)This function is used to print an additional copy

3-52PRINTERContentsPRINTING TEXT ON TABS OF TAB PAPER(Tab Paper Print/Tab Paper Settings)(This function is only available in Windows.)This function is

3-53PRINTERContentsTab Paper Print (PCL6 only)Open the data that you wish to print on the tab paper and then select the settings.(1) Click the [Specia

3-54PRINTERContentsTab Paper SettingsWhen you have finished preparing the data to be printed on the tabs in the software application, select the follo

3-55PRINTERContentsTWO-SIDED PRINTING WITH SPECIFIC PAGES PRINTED ON THE FRONT SIDE (Chapter Inserts)(This function is only available in Windows.)You

Other convenient functionsConvenient management functionsz Forward a received fax to a network addressz Print a list of transmission destinationsConve

3-56PRINTERContentsFOLDING PRINTED PAPER IN HALF (Fold)When a saddle stitch finisher is installed, the fold function can be used to fold printed outpu

3-57PRINTERContentsCONVENIENT PRINTER FUNCTIONSUSING TWO MACHINES TO PRINT A LARGE PRINT JOB (Tandem Print)Two machines are required to use this funct

3-58PRINTERContentsSAVING AND USING PRINT FILES(Retention/Document Filing)This function is used to store a print job as a file on the machine's h

3-59PRINTERContents(1) Select [Job Handling].(2) Select the retention setting.Click the [Retention] checkbox . Select the retention method in "R

3-60PRINTERContentsWhen you do not have the printer driver installed on your computer, or when the software application used to open a file that you w

3-61PRINTERContentsDIRECTLY PRINTING A FILE ON AN FTP SERVERWhen an FTP server is configured in the machine's Web pages, you can specify and prin

3-62PRINTERContentsDIRECTLY PRINTING A FILE IN USB MEMORYA file in a USB memory device connected to the machine can be printed from the operation pane

3-63PRINTERContents3Touch the key of the file that you wish to print.• The icon appears to the left of keys of files that can be printed.• The ico

3-64PRINTERContentsDIRECTLY PRINTING A FILE IN A NETWORK FOLDERYou can use the machine's operation panel to select and print a file on a server o

3-65PRINTERContents2Access the network folder.(1) Touch the key of the workgroup that you wish to access.(2) Touch the key of the server or computer t

SAVE A JOB AND REUSE IT LATERSearch for a file Organize my filesSave an important documentPrint a batch of files

3-66PRINTERContents3Touch the key of the file that you wish to print.• The icon appears to the left of keys of files that can be printed.• The ico

3-67PRINTERContentsDIRECTLY PRINTING FROM A COMPUTERSettings can be configured in the Web pages of the machine to enable direct printing from a comput

3-68PRINTERContentsE-MAIL PRINTAn e-mail account can be configured in the machine to have the machine periodically check your mail server and automati

3-69PRINTERContentsJOB STATUS SCREENThe job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status scr

3-70PRINTERContentsSPOOL SCREEN/JOB QUEUE SCREEN/COMPLETED JOB SCREENThe job status screen consists of the job queue screen that shows copy and print

3-71PRINTERContentsJob key displayEach job key shows the position of the job in the job queue and the current status of the job.(1) Indicates the numb

3-72PRINTERContentsPRINTING AN ENCRYPTED PDF FILEEncrypted PDF is used to protect a PDF file by requiring the entry of a password to print or edit the

3-73PRINTERContentsGIVING A PRINT JOB PRIORITY/CANCELING A PRINT JOBGIVING A PRINT JOB PRIORITYWhen the machine is busy copying or printing a received

3-74PRINTERContentsCANCELING A PRINT JOBA job being printed, a job waiting to be printed, or a spooled job can be canceled.1Press the [JOB STATUS] key

3-75PRINTERContentsCHANGING TO ANOTHER PAPER SIZE AND PRINTING WHEN PAPER RUNS OUTIf printing stops because the machine ran out of paper, or if the si

Search for a fileabcSearch for a file using a keywordSearch by checking the contents of files

3-76PRINTERContentsPRINTER DRIVER SPECIFICATION LISTAPPENDIXFunction PCL6 PCL5c PSWindows PPD*1Macintosh PPD*1Frequently used functionsCopies 1-999 1-

3-77PRINTERContents*1 The specifications of each function in Windows PPD and Macintosh PPD vary depending on the operating system version and the soft

4-1This chapter provides detailed explanations of the procedures for using the fax function.BEFORE USING THE MACHINE AS A FAXPREPARATIONS FOR FAX. . .

4-2FACSIMILEFAX RECEPTIONRECEIVING FAXES . . . . . . . . . . . . . . . . . . . . . . . . 4-56• RECEIVING A FAX . . . . . . . . . . . . . . . . . . .

4-3FACSIMILEUSING AN EXTENSION PHONECONNECTING AND USING AN EXISTING PHONE (Extension Phone Connection) . . . . . . 4-120• RECEIVING A FAX AFTER ANS

4-4FACSIMILEContentsThis section provides information that you should know before using the machine as a fax machine.PREPARATIONS FOR FAXTo use the ma

4-5FACSIMILEContentsSETTING THE TELEPHONE LINE TYPEThe machine's dial mode setting must be set to the type of telephone line you are using.If the

4-6FACSIMILEContentsCHECKING THE DATE AND TIMEVerify that the correct date and time are set in the machine.The date and time are set in the system set

4-7FACSIMILEContentsBASE SCREEN OF FAX MODETo use the fax function, select settings and operations in the base screen of fax mode. To display the base

4-8FACSIMILEContentsBASE SCREEN OF FAX MODEThis screen is used to select settings and operations in fax mode.(1) Mode select keysUse these keys to swi

Organize my filesDelete a fileDelete all filesPeriodically delete files Change the folder

4-9FACSIMILEContents(14) / / keyWhen "Hold Setting for Received Data Print" or "Received Data Image Check Setting" is enabled

4-10FACSIMILEContentsADDRESS BOOK SCREENThis screen is used to select a destination from the list of stored destinations.(1) This shows the destinatio

4-11FACSIMILEContentsCHANGING THE DISPLAY OF ONE-TOUCH KEYS IN THE ADDRESS BOOK SCREENYou can show only destinations of a specific transmission mode i

4-12FACSIMILEContentsIndex displayIndexes make it easy to search for a destination (one-touch key). The destinations are displayed separately using al

4-13FACSIMILEContentsFAX TRANSMISSION SEQUENCEThis section explains the basic procedure for sending a fax.Place the original.Place the original in the

4-14FACSIMILEContentsSelect image settings.Select settings for the original to be faxed.• [Original] key: Use this key to select the original size, th

4-15FACSIMILEContentsBegin transmissionScan the original and send the fax.If the original is placed on the document glass, follow these steps to start

4-16FACSIMILEContentsThis section explains how to enter destination fax numbers.Destination fax numbers can be entered using the numeric keys, or by r

4-17FACSIMILEContentsRETRIEVING A FAX NUMBER FROM THE ADDRESS BOOKThe address book screen shows stored destinations as one-touch keys.A destination fa

4-18FACSIMILEContentsRETRIEVING A STORED DESTINATIONA destination fax number is retrieved by simply touching the one-touch key of that destination.1To

MAINTAIN THE MACHINEClean the machineReplace a toner cartridgeReplace the staple cartridgeReplace the stamp cartridgeReplace the waste toner boxDispos

4-19FACSIMILEContentsCHECKING AND DELETING ENTERED DESTINATIONSWhen multiple destinations have been entered, you can display and check the destination

4-20FACSIMILEContentsUSING A SEARCH NUMBER TO RETRIEVE A DESTINATIONA destination stored in the address book can be retrieved using the key. This ca

4-21FACSIMILEContentsRETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOKIf an LDAP server is stored in the Web pages, you can look up a destination fa

4-22FACSIMILEContentsStoring a destination from a global address book in the machine's address bookA destination from a global address book can b

4-23FACSIMILEContentsUSING THE RESEND FUNCTIONThe destinations of the most recent 8 transmissions by fax, Scan to E-mail, and/or Internet fax are stor

4-24FACSIMILEContentsCHAIN DIALINGNumber sequences entered with the numeric keys and/or one-touch keys can be linked together with pauses and dialed a

4-25FACSIMILEContentsThis section explains the basic procedures for sending a fax.TRANSMISSION METHODSThe methods that can be used to send a fax from

4-26FACSIMILEContentsTo fax thick originals or pages of a book, use the document glass.☞ USING THE DOCUMENT GLASS FOR TRANSMISSION (page 4-34)If you w

4-27FACSIMILEContentsPLACEMENT ORIENTATION OF THE ORIGINALWhen an 8-1/2" x 11" (A4) original is placed in vertical orientation ( ), the imag

4-28FACSIMILEContentsTRANSMITTABLE ORIGINAL SIZESThe following original sizes can be transmitted.*A long original can be transmitted.THE SIZE OF THE P

Clean the machineClean the document glass and automatic document feederClean the main charger of the photoconductive drumClean the original feed rolle

4-29FACSIMILEContentsWHEN THE LINE IS BUSYIf the line is busy when you send a fax, transmission will be re-attempted automatically after a preset inte

4-30FACSIMILEContentsFAX DESTINATION CONFIRMATION MODEThe fax destination confirmation mode displays a destination confirmation message when a fax tra

4-31FACSIMILEContentsUSING THE AUTOMATIC DOCUMENT FEEDER FOR TRANSMISSIONThis section explains how to use the automatic document feeder to send a fax.

4-32FACSIMILEContentsUSING THE AUTOMATIC DOCUMENT FEEDER TO SEND A FAX IN DIRECT TRANSMISSION MODE1Place the originals face up in the document feeder

4-33FACSIMILEContents• The following functions cannot be used with direct transmission:Program, Timer Transmission, 2in1, Card Shot, Job Build, Pollin

4-34FACSIMILEContentsUSING THE DOCUMENT GLASS FOR TRANSMISSIONTo fax a thick original or other original that cannot be fed through the automatic docum

4-35FACSIMILEContents3Press the [BLACK & WHITE START] key.Scanning begins.4If you have another page to scan, change pages and then press the [BLAC

4-36FACSIMILEContentsUSING THE DOCUMENT GLASS TO SEND A FAX IN DIRECT TRANSMISSION MODEWhen sending a fax from the document glass in direct transmissi

4-37FACSIMILEContents3Touch the [Direct TX] key.4Press the [BLACK & WHITE START] key.Transmission begins.To cancel transmission...While "Dial

4-38FACSIMILEContentsTRANSMISSION USING THE SPEAKERWhen the speaker is used to dial, the fax is sent after the number is dialed and the connection is

iABOUT OPERATION GUIDEThere are two ways to search for a topic in this guide: you can use an "I want to..." menu, or you can use a regular t

4-39FACSIMILEContentsSENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission)This function is convenient when you need to send the same

4-40FACSIMILEContents2Enter the destination fax number.(1) Touch the [Address Book] key in the base screen.(2) Touch the one-touch key of the desired

4-41FACSIMILEContents4Check the destinations and then touch the [OK] key.To cancel a specified destination...Touch the key of the destination that you

4-42FACSIMILEContentsResending to unsuccessful broadcast transmission destinationsThe results of a completed broadcast transmission can be checked in

4-43FACSIMILEContents4Resend to unsuccessful destinations.(1) Touch the [Failed] tab.(2) Touch the [Retry] key.• The procedure after the [Retry] key i

4-44FACSIMILEContentsSENDING A FAX DIRECTLY FROM A COMPUTER (PC-Fax)A document in a computer can be transmitted via the machine as a fax. Faxes are se

4-45FACSIMILEContentsIMAGE SETTINGSSettings for scanning the original are selected in the base screen of each mode. The current state of each setting

4-46FACSIMILEContentsAUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original)The automatic document feeder will automatically scan both sid

4-47FACSIMILEContentsSPECIFYING THE SCAN SIZE AND SEND SIZE(Enlarge/Reduce)When the original is placed, its size is automatically detected and display

4-48FACSIMILEContentsSpecifying the original scan size (by paper size)If the original is a non-standard size or you wish to change the scan size, touc

iiHOW TO USE THIS MANUALClick a button below to move to the page that you wish to view.(1) Return to top page buttonIf an operation does not proceed a

4-49FACSIMILEContents4Touch the [OK] key.When [Long Size] is selected, the 2-sided scanning setting and send size cannot be changed.Auto5½x8½Scan Size

4-50FACSIMILEContentsSpecifying the original scan size (by numerical values)When scanning a non-standard size original such as a postcard or card, fol

4-51FACSIMILEContents5Touch the [OK] key.The specified size appears in the [Scan Size] key.• When the scan size is specified by numerical values, the

4-52FACSIMILEContentsSpecifying the send size of the originalSpecify the send size as a paper size. If a send size bigger than the scan size is select

4-53FACSIMILEContents4Specify the orientation in which the original is placed.(1) Touch the appropriate [Image Orientation] key.If the wrong orientati

4-54FACSIMILEContentsCHANGING THE EXPOSUREThe exposure can be changed to match the darkness of the original.Refer the following tables to select appro

4-55FACSIMILEContentsCHANGING THE RESOLUTIONThe resolution can be selected to match the characteristics of the original, such as text or photo, the si

4-56FACSIMILEContentsThis section explains the basic procedures for receiving faxes.RECEIVING FAXESWhen the reception mode is set to "Auto Recept

4-57FACSIMILEContentsRECEIVING A FAXWhen a fax is transmitted to the machine, the machine automatically receives and prints the fax.1The machine rings

4-58FACSIMILEContentsRECEIVING A FAX MANUALLYA fax can be received manually using the touch panel. While the machine rings, touch the [Speaker] key in

Reduce copy mistakesPrint one set of copies for proofingCheck the number of scanned pages before making copies

iiiMANUALS PROVIDED WITH THE MACHINEOperation manuals in PDF format (this manual)The manuals in PDF format provide detailed explanations of the proced

4-59FACSIMILEContentsPRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print)"Hold Setting for Received Data Print" can be e

4-60FACSIMILEContentsCHECKING THE IMAGE BEFORE PRINTINGWhen "Received Data Image Check Setting" is enabled* in the system settings (administ

4-61FACSIMILEContentsIMAGE CHECK SCREENThis section explains the image check screen.(1) Information displayThis shows information on the displayed ima

4-62FACSIMILEContentsFORWARDING RECEIVED FAXES(Fax Data Forward)When the machine cannot print because it is out of paper or out of toner, received fax

4-63FACSIMILEContentsFORWARDING RECEIVED FAXES TO A NETWORK ADDRESS (Inbound Routing Settings)You can have received faxes automatically forwarded to a

4-64FACSIMILEContents2Storing sender addresses.If you wish to have only faxes from specified addresses forwarded, store the desired sender addresses.

4-65FACSIMILEContents3Store a forwarding table.Follow the steps below to store a forwarding table that combines a specified sender and forwarding addr

4-66FACSIMILEContentsThis section explains special modes that can be used for fax transmission.SPECIAL MODESWhen the [Special Modes] key is touched in

4-67FACSIMILEContents(14) [Transaction Report] key☞ CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) (page 4-92)(15) [Own N

4-68FACSIMILEContentsSTORING FAX OPERATIONS (Program)A program is a group of transmission settings stored together. When transmission settings are sto

ivABOUT OPERATION MANUALThis manual explains how to use the MX-2600N/MX-3100N digital full color multifunctional system.Please note• For information o

4-69FACSIMILEContents1Place the original.Place the original in the document feeder tray or on the document glass as appropriate for the functions stor

4-70FACSIMILEContentsERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase)The erase function is used to erase shadows on images produced when scanning thick

4-71FACSIMILEContents4Select the erase settings.(1) Touch the desired erase mode.Select one of the 4 erase modes.Touch the [Side Erase] key to open th

4-72FACSIMILEContentsTRANSMITTING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan)The left and right sides of an original can be transmitted as two

4-73FACSIMILEContents3Select Dual Page Scan.(1) Touch the [Special Modes] key.☞ SPECIAL MODES (page 4-66)(2) Touch the [Dual Page Scan] key so that it

4-74FACSIMILEContentsSENDING A FAX AT A SPECIFIED TIME (Timer)When this function is used, transmission takes place automatically at a specified time.T

4-75FACSIMILEContents4Set the time with the keys.(1) Specify the day.If you do not wish to specify a day, select [---]. In this case, transmission w

4-76FACSIMILEContentsSENDING TWO PAGES AS A SINGLE PAGE (2in1)Two original pages can be reduced and sent as a single page. This function is convenient

4-77FACSIMILEContents3Select 2in1.(1) Touch the [Special Modes] key.☞ SPECIAL MODES (page 4-66)(2) Touch the [2in1] key so that it is highlighted.(3)

4-78FACSIMILEContents• Transmission is not possible at a size smaller than the original size.• This function cannot be used in direct transmission mod

1-1This chapter provides information, such as basic operation procedures, how to load paper, and machine maintenance.BEFORE USING THE MACHINEPART NAME

4-79FACSIMILEContentsSENDING BOTH SIDES OF A CARD AS A SINGLE PAGE (Card Shot)This function lets you send the front and reverse sides of a card as a s

4-80FACSIMILEContents4Specify the original size.(1) Enter the original size.• Touch the [X] key and enter the horizontal dimension (X) of the original

4-81FACSIMILEContents7Touch the [Read-End] key.If you will continue by scanning the front of the card, you can touch the [Configure] key to change the

4-82FACSIMILEContentsSENDING A LARGE NUMBER OF PAGES(Job Build)This function lets you separate an original consisting of numerous pages into sets, sca

4-83FACSIMILEContents4Press the [BLACK & WHITE START] key to scan the first set.To cancel scanning...Press the [STOP] key ( ).5Insert the next set

4-84FACSIMILEContentsTRANSMITTING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original)This feature lets you scan and transmit originals of different siz

4-85FACSIMILEContents4Press the [BLACK & WHITE START] key.Scanning begins. A beep will sound to indicate that scanning is finished.To cancel scann

4-86FACSIMILEContentsFAXING THIN ORIGINALS (Slow Scan Mode)Use this function when you wish to scan thin originals using the automatic document feeder.

4-87FACSIMILEContents4Press the [BLACK & WHITE START] key.Scanning begins. A beep will sound to indicate that scanning is finished.To cancel scann

4-88FACSIMILEContentsCHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE TRANSMISSION (Original Count)The number of scanned original sheets can be c

1-2BEFORE USING THE MACHINEMAINTENANCEREGULAR MAINTENANCE. . . . . . . . . . . . . . . . . . 1-55• CLEANING THE DOCUMENT GLASS AND AUTOMATIC DOCUMENT

4-89FACSIMILEContents5When scanning ends, check the number of original sheets scanned and touch the [OK] key.Transmission will begin.• When Job Build

4-90FACSIMILEContentsSTAMPING SCANNED ORIGINALS (Verif. Stamp)This function stamps each original that is scanned using the automatic document feeder,

4-91FACSIMILEContents4Press the [BLACK & WHITE START] key.Scanning begins. A beep will sound to indicate that scanning is finished.To cancel scann

4-92FACSIMILEContentsCHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT(Transaction Report)A transaction report is automatically printed out to al

4-93FACSIMILEContents5Press the [BLACK & WHITE START] key.Scanning begins.• If you inserted the original pages in the document feeder tray, all pa

4-94FACSIMILEContentsADDING YOUR SENDER INFORMATION TO FAXES (Own number sending)Your sender information (date, time, sender name, sender fax number,

4-95FACSIMILEContentsTEMPORARILY CHANGING THE SENDER INFORMATION (Own Name Select)You can select the sender information printed on a transmitted fax f

4-96FACSIMILEContentsCALLING A FAX MACHINE AND INITIATING RECEPTION (Polling)The Polling function allows the receiving machine to call the transmittin

4-97FACSIMILEContents3Press the [BLACK & WHITE START] key.Your machine will call the other machine and initiate reception of the fax.• Polling rec

4-98FACSIMILEContentsINITIATING POLLING RECEPTION MANUALLYUse this procedure when you must start polling after listening to a recorded greeting, such

1-3BEFORE USING THE MACHINEContentsThis section provides basic information about the machine. Please read this chapter before using the machine.PART N

4-99FACSIMILEContentsSENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE(Polling Memory)Sending a document that has been scanned into memory when an

4-100FACSIMILEContentsSCANNING A DOCUMENT INTO POLLING MEMORYFollow these steps to scan a document into the memory box for polling transmission (Publi

4-101FACSIMILEContents6Select image settings and special modes.• A program, timer setting, transaction report, polling, verif. stamp and document fili

4-102FACSIMILEContentsCHECKING THE DOCUMENT IN THE PUBLIC BOXYou can check the document stored in the machine's public box for memory polling.1Se

4-103FACSIMILEContentsDELETING A DOCUMENT FROM THE PUBLIC BOXDelete a document from the Public Box when it is no longer needed.1Select the special mod

4-104FACSIMILEContentsThis section explains how to perform F-code communication operations. F-code communication is possible with machines of other ma

4-105FACSIMILEContentsCREATING MEMORY BOXES IN THE MACHINE FOR F-CODE COMMUNICATIONBefore the F-code communication function can be used, special memor

4-106FACSIMILEContentsCONFIDENTIAL COMMUNICATION USING F-CODESBy sending a fax to an F-code memory box (confidential) in the receiving machine (your m

4-107FACSIMILEContentsF-CODE CONFIDENTIAL TRANSMISSIONFollow the steps below to send a confidential fax by adding an F-code to the fax number.1Place t

4-108FACSIMILEContentsCHECKING FAXES RECEIVED BY F-CODE CONFIDENTIAL RECEPTIONWhen an F-code confidential fax is sent to your machine, the fax is rece

1-4BEFORE USING THE MACHINEContents(8) KeyboardThis is a keyboard that is incorporated into the machine. When not used, it can be stored under the ope

4-109FACSIMILEContents5Enter the print passcode with the numeric keys.As each digit is entered, "–" changes to " ".Take care to en

4-110FACSIMILEContentsPOLLING RECEPTION USING F-CODESThis function enables your machine to call another machine and initiate reception of a fax stored

4-111FACSIMILEContents2Enter the destination fax number.(1) Touch the [Address Book] key in the base screen.(2) Touch the one-touch key of the desired

4-112FACSIMILEContentsPOLLING MEMORY TRANSMISSION USING F-CODESWhen your machine receives a transmission request from another machine, this function s

4-113FACSIMILEContents3Touch the [Data Store] key.4Touch the key of the F-code memory polling box.5Specify the number of polling times.(1) Touch the k

4-114FACSIMILEContents7Press the [BLACK & WHITE START] key.Scanning begins.• If you inserted the original pages in the document feeder tray, all p

4-115FACSIMILEContentsCHECKING THE DOCUMENT IN THE F-CODE MEMORY POLLING BOXYou can check the document stored in the F-code memory polling box.A docum

4-116FACSIMILEContentsDELETING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSIONWhen a document in an F-code memory polling box is no longer needed, f

4-117FACSIMILEContentsRELAY REQUEST TRANSMISSION USING F-CODESThis function is used to send a fax to an F-code relay broadcast memory box in another m

4-118FACSIMILEContents2Enter the destination fax number.(1) Touch the [Address Book] key in the base screen.(2) Touch the one-touch key of the desired

1-5BEFORE USING THE MACHINEContentsINTERIOR(16) Toner cartridgesThese contain toner for printing. When the toner runs out in a cartridge, the cartridg

4-119FACSIMILEContentsRELAY BROADCAST TRANSMISSION USING F-CODESWhen your machine receives an F-code relay request transmission, the fax is received t

4-120FACSIMILEContentsThis section explains how to use an extension phone to make voice calls and receive a fax after talking with the other party.CON

4-121FACSIMILEContentsRECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Reception)Follow the steps below if you need to start fax

4-122FACSIMILEContentsThis section explains how to check the status of reserved transmission jobs and received faxes.JOB STATUS SCREENThe job status s

4-123FACSIMILEContentsJOB QUEUE SCREEN AND COMPLETED JOB SCREENThe job status screen consists of two screens: the job queue screen, which shows reserv

4-124FACSIMILEContentsJob key displayThe following information is shown in the job queue keys and completed job keys that appear in the job status scr

4-125FACSIMILEContents• Completed jobMessage Status"Send OK" Transmission completed."In Memory" Reception completed but the fax ha

4-126FACSIMILEContentsOPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETEDWhen a normal transmission job is completed, it moves to the completed jobs sc

4-127FACSIMILEContentsCHECKING A RESERVED JOB OR THE JOB IN PROGRESSThe detailed contents of a broadcast transmission or serial polling job can be dis

4-128FACSIMILEContentsCHECKING COMPLETED JOBSYou can check a list of the destinations, the destinations for which transmission failed, and other detai

1-6BEFORE USING THE MACHINEContentsAUTOMATIC DOCUMENT FEEDER AND DOCUMENT GLASS(1) Paper feed rollerThis roller rotates to automatically feed the orig

4-129FACSIMILEContentsCANCELING A FAX IN PROGRESS OR A RESERVED FAXFollow the steps below to cancel a fax transmission that is in progress or a reserv

4-130FACSIMILEContentsGIVING PRIORITY TO A RESERVED FAX JOBWhen multiple jobs are waiting to be transmitted, the jobs are normally transmitted in the

4-131FACSIMILEContentsCHECKING THE ACTIVITY LOG(Image Sending Activity Report)IMAGE SENDING ACTIVITY REPORTYou can have the machine print a log of rec

4-132FACSIMILEContentsINFORMATION APPEARING IN THE RESULT COLUMNError types and other information are printed in the result column of transaction and

5-1This chapter provides detailed explanations of the procedures for using the scanner function and the Internet fax function.BEFORE USING THE MACHINE

5-2SCANNER/INTERNET FAXSPECIAL MODESSPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . 5-66STORING SCAN OPERATIONS (Programs) . . . .

5-3SCANNER/INTERNET FAXContentsThis section provides information that you should know before using the machine as a network scanner.NETWORK SCANNER FU

5-4SCANNER/INTERNET FAXContents☞ SENDING AN IMAGE IN USB MEMORY MODE (page 5-33)USB Memory ScanThe scanned file is sent to and stored in a USB memory

5-5SCANNER/INTERNET FAXContentsPREPARATIONS FOR USE AS A NETWORK SCANNERMAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITIONThe main powe

5-6SCANNER/INTERNET FAXContentsSETTINGS REQUIRED IN THE WEB PAGESTo use scan mode and Internet fax mode, the basic network scanner settings, server se

1-7BEFORE USING THE MACHINEContentsSIDE AND BACK(1) USB connector (A type)Supports USB 2.0 (Hi-Speed).This is used to connect a USB device such as USB

5-7SCANNER/INTERNET FAXContentsSTORING A DESTINATION FOR SCAN TO DESKTOPTo store your computer in the machine as a destination for Scan to Desktop, Ne

5-8SCANNER/INTERNET FAXContentsBEFORE SENDING TO A DIRECT SMTP ADDRESSThe machine supports Direct SMTP, which lets you directly send Internet faxes wi

5-9SCANNER/INTERNET FAXContentsBASE SCREENScan mode, USB memory mode, Internet fax mode, and PC scan mode are used by selecting operations and setting

5-10SCANNER/INTERNET FAXContents(7) Customized keysThe keys that appear here can be changed to show settings or functions that you prefer.☞ Customizin

5-11SCANNER/INTERNET FAXContentsCustomizing displayed keysSpecial mode keys and other keys can be displayed in the base screen. Set these keys to func

5-12SCANNER/INTERNET FAXContentsADDRESS BOOK SCREENThis screen is used to select transmission destinations.(1) This shows the selected destination.(2)

5-13SCANNER/INTERNET FAXContentsCHANGING THE DISPLAY OF ONE-TOUCH KEYS IN THE ADDRESS BOOK SCREENYou can show destinations of only a specific transmis

5-14SCANNER/INTERNET FAXContentsIndex displayIndexes make it easy to search for a destination (one-touch key). The destinations are displayed separate

5-15SCANNER/INTERNET FAXContentsSCAN SEND SEQUENCEThis section explains the basic procedure for scanning and transmission. Select settings in the orde

5-16SCANNER/INTERNET FAXContentsSpecial mode settingsSpecial modes can be selected.☞ SPECIAL MODES (page 5-66)Start scanning and transmissionStart sca

1-8BEFORE USING THE MACHINEContentsOPERATION PANEL(1) Touch panelMessages and keys appear in the touch panel display.Touch the displayed keys to perfo

5-17SCANNER/INTERNET FAXContentsORIGINAL SIZESTRANSMITTABLE ORIGINAL SIZESThe following original sizes can be transmitted* A long original can be tran

5-18SCANNER/INTERNET FAXContentsThis section explains how to specify destination addresses, including selecting an address from the address book and r

5-19SCANNER/INTERNET FAXContentsRETRIEVING A DESTINATIONA destination is retrieved by selecting its one-touch key.1Touch the [Address Book] key.2Speci

5-20SCANNER/INTERNET FAXContentsCHECKING AND DELETING THE SELECTED DESTINATIONSWhen multiple destinations have been selected, you can display and chec

5-21SCANNER/INTERNET FAXContentsUSING A SEARCH NUMBER TO RETRIEVE A DESTINATIONA destination stored in the address book can be retrieved using the k

5-22SCANNER/INTERNET FAXContentsENTERING AN ADDRESS MANUALLYScan to E-mail, Internet fax and data entry mode addresses can be manually entered.1Displa

5-23SCANNER/INTERNET FAXContentsRETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOKWhen an LDAP server is configured in the Web pages, you can look up

5-24SCANNER/INTERNET FAXContentsStoring a destination from a global address book in the machine's address bookA destination address obtained from

5-25SCANNER/INTERNET FAXContentsUSING THE RESEND FUNCTIONThe destinations of the most recent 8 transmissions by Scan to E-mail, Internet fax (includin

5-26SCANNER/INTERNET FAXContentsSENDING AN IMAGE IN SCAN MODEThis section explains the basic procedure for transmission in scan mode (Scan to E-mail,

Make a copy of this type of originalMixed color and black & white originalsMore original pages than can be loaded at onceMixed-size originals Bulk

1-9BEFORE USING THE MACHINEContents(9) [BLACK & WHITE START] keyPress this key to copy or scan an original in black and white. This key is also us

5-27SCANNER/INTERNET FAXContents2Specify the destination.(1) Touch the [Address Book] key in the base screen.(2) Touch the one-touch key of the desire

5-28SCANNER/INTERNET FAXContents4Specify the orientation in which the original is placed.To enable the original to be scanned in the correct orientati

5-29SCANNER/INTERNET FAXContents7Touch the [Read-End] key.A beep will sound to indicate that the operation is completed.Open the automatic document fe

5-30SCANNER/INTERNET FAXContentsCHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXTThe subject, file name, reply-to, and body text can be changed

5-31SCANNER/INTERNET FAXContents4To change the file name, touch the [File Name] key.• The file name is entered in the same way as the subject.• If you

5-32SCANNER/INTERNET FAXContents7To change the body text, touch the [Body Text] key.8Enter the body text and touch the [OK] key.• To select a pre-set

5-33SCANNER/INTERNET FAXContentsSENDING AN IMAGE IN USB MEMORY MODEFollow the steps below to send a scanned image to a commercially available USB memo

5-34SCANNER/INTERNET FAXContents3Switch to USB memory mode and display the image settings screen.(1) Touch the [USB Mem. Scan] tabIf the [USB Mem. Sca

5-35SCANNER/INTERNET FAXContents5Press the [COLOR START] key or the [BLACK & WHITE START] key.Scanning begins.• If the original is placed on the d

5-36SCANNER/INTERNET FAXContents8When "Sending data has been completed." appears in the touch panel, disconnect the USB memory.Do not discon

1-10BEFORE USING THE MACHINEContentsTOUCH PANELThis section explains how to use the touch panel.• To enter text, see "ENTERING TEXT" (page 1

5-37SCANNER/INTERNET FAXContentsENTERING A FILE NAMEThe file name can be directly entered when performing a scan transmission.Touch the [File Name] ke

5-38SCANNER/INTERNET FAXContentsSENDING A FAX IN INTERNET FAX MODEThe basic procedure for sending a fax in Internet fax mode is explained below. This

5-39SCANNER/INTERNET FAXContents3Switch to Internet fax mode and display the image settings screen.(1) Touch the [Internet Fax] tab.(2) Touch the [Ori

5-40SCANNER/INTERNET FAXContents7Touch the [Read-End] key.A beep will sound to indicate that the operation is completed.Open the automatic document fe

5-41SCANNER/INTERNET FAXContentsCHANGING THE SUBJECT, FILE NAME, AND BODY TEXTThe subject, file name, and body text can be changed when performing an

5-42SCANNER/INTERNET FAXContents4To change the file name, touch the [File Name] key.The file name is entered in the same way as the subject.5To change

5-43SCANNER/INTERNET FAXContents7Touch the [OK] key.When storing pre-set text for the subject and file name in the Web pages, up to 80 characters can

5-44SCANNER/INTERNET FAXContentsSENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission)The same scanned image can be sent to multiple

5-45SCANNER/INTERNET FAXContents2Specify the destination.(1) Touch the [Address Book] key in the base screen.(2) Touch the one-touch key of the desire

5-46SCANNER/INTERNET FAXContents5Press the [COLOR START] key or the [BLACK & WHITE START] key.Scanning begins.• If you inserted the original pages

1-11BEFORE USING THE MACHINEContentsExample 4When at least one special mode is selected, the key appears in the base screen.The key can be touched

5-47SCANNER/INTERNET FAXContentsBROADCAST TRANSMISSIONS THAT INCLUDE INTERNET FAX DESTINATIONSWhen a broadcast transmission includes both scan mode an

5-48SCANNER/INTERNET FAXContents3Display details on the broadcast transmission.(1) Touch the key of the completed broadcast transmission.(2) Touch the

5-49SCANNER/INTERNET FAXContentsSENDING AN INTERNET FAX FROM A COMPUTER (PC-I-Fax)A file on a computer can be sent via the machine as an Internet fax

5-50SCANNER/INTERNET FAXContentsIMAGE SETTINGSSettings for scanning the original are selected in the base screen of each mode. The current state of ea

5-51SCANNER/INTERNET FAXContentsAUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original)The automatic document feeder can be used to automa

5-52SCANNER/INTERNET FAXContentsSPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce)When the original is placed, its size is automatically

5-53SCANNER/INTERNET FAXContentsSpecifying the original scan size (by paper size)If the original is a non-standard size or you wish to change the scan

5-54SCANNER/INTERNET FAXContentsSpecifying the original scan size (by numerical values)When scanning a non-standard size original such as a card, foll

5-55SCANNER/INTERNET FAXContents5Touch the [OK] key.The specified size appears in the [Scan Size] key.• When the scan size is specified by numerical v

5-56SCANNER/INTERNET FAXContentsSpecifying the send size of the imageSpecify the send size as a paper size. If a send size bigger than the scan size i

1-12BEFORE USING THE MACHINEContentsSTATUS DISPLAYWhen the base screen of a mode appears, the right side of the touch panel shows the machine's s

5-57SCANNER/INTERNET FAXContents4Specify the orientation in which the original is placed.(1) Touch the appropriate [Image Orientation] key.If this set

5-58SCANNER/INTERNET FAXContentsCHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPEThe exposure and original image type can be set appropriately for the ori

5-59SCANNER/INTERNET FAXContents3Scan mode, USB memory mode, Data entry modeInternet fax modeSelect the exposure and original image type.(1) Select th

5-60SCANNER/INTERNET FAXContentsCHANGING THE RESOLUTIONThe resolution setting can be selected.1Select the mode and display the image settings screen.(

5-61SCANNER/INTERNET FAXContentsHow to select the resolutionFor normal text originals, 200X200dpi (200X100dpi in Internet fax mode) produces an image

5-62SCANNER/INTERNET FAXContents3Set the format.● Scanning in Mono2(1) Select the file type.(2) Select the compression mode.● Scanning in color/graysc

5-63SCANNER/INTERNET FAXContents4To change the number of pages per file, enter the number of pages and exit the format settings.(1) Touch the [Specifi

5-64SCANNER/INTERNET FAXContentsChanging the format (Internet fax mode)The file format for sending an Internet fax is normally set to [TIFF-F]. If the

5-65SCANNER/INTERNET FAXContentsCHANGING THE COLOR MODEThis procedure is used to change the color mode used to scan the original when the [COLOR START

5-66SCANNER/INTERNET FAXContentsThis section explains special modes that can be used in scan send mode.SPECIAL MODESWhen the [Special Modes] key is to

1-13BEFORE USING THE MACHINEContentsSYSTEM BARThe system bar appears at the bottom of the touch panel.The items that appear in the system bar are expl

5-67SCANNER/INTERNET FAXContentsInternet fax modeThe keys explained below can only be used in Internet fax mode. The other keys are the same as those

5-68SCANNER/INTERNET FAXContentsSTORING SCAN OPERATIONS (Programs)A destination, original settings, and functions can be stored in a program. When you

5-69SCANNER/INTERNET FAXContents2Select the special modes.(1) Touch the [Special Modes] key.(2) Touch the [Program] key.☞ SPECIAL MODES (page 5-66)3Re

5-70SCANNER/INTERNET FAXContentsERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase)The erase function is used to erase shadows on images produced when sca

5-71SCANNER/INTERNET FAXContents4Select the erase settings.(1) Touch the desired erase mode.Select one of the 4 erase modes.Touch the [Side Erase] key

5-72SCANNER/INTERNET FAXContentsSCANNING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan)The left and right sides of an original can be scanned as t

5-73SCANNER/INTERNET FAXContents3Select the special modes.(1) Touch the tab of the mode that you wish to use.(2) Touch the [Special Modes] key.☞ SPECI

5-74SCANNER/INTERNET FAXContentsSENDING AN IMAGE AT A SPECIFIED TIME (Timer Transmission)This function lets you specify a time at which a transmission

5-75SCANNER/INTERNET FAXContents4Set the time with the keys.(1) Specify the day.If you do not wish to specify a day, select [---]. In this case, tra

5-76SCANNER/INTERNET FAXContentsWHITENING FAINT COLORS IN THE IMAGE(Suppress Background)This feature is used to suppress light background areas.• This

1-14BEFORE USING THE MACHINEContents(3) Brightness adjustment keyTouch this key to adjust the brightness of the touch panel.When touched, the followin

5-77SCANNER/INTERNET FAXContents4Select the suppress background setting.(1) Adjust the background suppression level.Touch the [+] key to suppress only

5-78SCANNER/INTERNET FAXContentsSCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE (Card Shot)This function lets you send the front and reverse sides of

5-79SCANNER/INTERNET FAXContents4Specify the original size.(1) Enter the original size.• Touch the [X] key and enter the horizontal dimension (X) of t

5-80SCANNER/INTERNET FAXContents7Touch the [Read-End] key.If you will continue by scanning the front of the card, you can touch the [Configure] key to

5-81SCANNER/INTERNET FAXContentsSCANNING MANY ORIGINALS AT ONCE(Job Build)This function lets you separate an original consisting of numerous pages int

5-82SCANNER/INTERNET FAXContents4Select job build mode.(1) Touch the [Job Build] key so that it is highlighted.(2) Touch the [OK] key.5Press the [COLO

5-83SCANNER/INTERNET FAXContentsSCANNING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original)This feature lets you scan originals of different sizes at

5-84SCANNER/INTERNET FAXContents4Select the mixed size original setting.(1) Touch the [Mixed Size Original] key so that it is highlighted.(2) Touch th

5-85SCANNER/INTERNET FAXContentsSCANNING THIN ORIGINALS(Slow Scan Mode)Use this function when you wish to scan thin originals using the automatic docu

5-86SCANNER/INTERNET FAXContents4Select slow scan mode.(1) Touch the [Slow Scan Mode] key so that it is highlighted.(2) Touch the [OK] key.5Press the

1-15BEFORE USING THE MACHINEContentsTURNING THE POWER ON AND OFFThe machine has two power switches. The main power switch is at the lower left after t

5-87SCANNER/INTERNET FAXContentsCHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE TRANSMISSION (Original Count)The number of scanned original shee

5-88SCANNER/INTERNET FAXContents5Press the [COLOR START] key or the [BLACK & WHITE START] key.Scanning begins.To cancel scanning...Press the [STOP

5-89SCANNER/INTERNET FAXContentsSTAMPING SCANNED ORIGINALS (Verif. Stamp)This function stamps each original that is scanned using the automatic docume

5-90SCANNER/INTERNET FAXContents4Select "Verif. Stamp".(1) Touch the keys to switch through the screens.(2) Touch the [Verif. Stamp] key s

5-91SCANNER/INTERNET FAXContentsSENDING TWO PAGES AS A SINGLE PAGE (2in1)Two original pages can be reduced to half their original size and sent togeth

5-92SCANNER/INTERNET FAXContents3Select the special modes.(1) Touch the [Internet Fax] tab.(2) Touch the [Special Modes] key.☞ SPECIAL MODES (page 5-6

5-93SCANNER/INTERNET FAXContents7Press the [BLACK & WHITE START] key.Scanning begins.• If you inserted the original pages in the document feeder t

5-94SCANNER/INTERNET FAXContentsCHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT(Transaction Report)A transaction report is automatically printe

5-95SCANNER/INTERNET FAXContents5Press the [BLACK & WHITE START] key.Scanning begins.• If you inserted the original pages in the document feeder t

5-96SCANNER/INTERNET FAXContentsThis section explains how to check the status of reserved transmission jobs and received Internet faxes.JOB STATUS SCR

1-16BEFORE USING THE MACHINEContentsENERGY SAVE FUNCTIONSThis product has the following two energy save functions that conform to the Energy Star guid

5-97SCANNER/INTERNET FAXContentsJOB QUEUE SCREEN AND COMPLETED JOB SCREENThe job status screen consists of two screens: the job queue screen that show

5-98SCANNER/INTERNET FAXContentsJob key displayThe following information is shown in the job queue keys and completed job keys that appear in the job

5-99SCANNER/INTERNET FAXContents• Completed jobDisplay Status"Send OK" Transmission was completed."In Memory" An Internet fax has

5-100SCANNER/INTERNET FAXContentsOPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETEDWhen a normal transmission job is completed, it moves to the comple

5-101SCANNER/INTERNET FAXContentsCHECKING COMPLETED JOBSYou can check a list of the destinations, the destinations for which transmission failed, and

5-102SCANNER/INTERNET FAXContentsSTOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTEDFollow the steps below to stop a job that is being

5-103SCANNER/INTERNET FAXContentsGIVING PRIORITY TO A SCAN TRANSMISSION JOBWhen multiple jobs are waiting to be transmitted, the jobs are normally tra

5-104SCANNER/INTERNET FAXContentsCHECKING THE INTERNET FAX ACTIVITY LOG (Image Sending Activity Report)IMAGE SENDING ACTIVITY REPORTYou can have the m

5-105SCANNER/INTERNET FAXContentsThis section explains the basic procedures for receiving Internet faxes.RECEIVING AN INTERNET FAXThe Internet fax fun

5-106SCANNER/INTERNET FAXContentsMANUALLY RECEIVING INTERNET FAXESIf the interval for checking for received faxes is somewhat long and you wish to che

1-17BEFORE USING THE MACHINEContentsUSER AUTHENTICATIONUser authentication restricts the use of the machine to users that have been registered. The fu

5-107SCANNER/INTERNET FAXContentsPRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print)"Hold Setting for Received Data Print&qu

5-108SCANNER/INTERNET FAXContentsCHECKING THE IMAGE BEFORE PRINTINGWhen "Received Data Image Check Setting" is enabled* in the system settin

5-109SCANNER/INTERNET FAXContentsIMAGE CHECK SCREENThis section explains the image check screen.(1) Information displayThis shows information on the d

5-110SCANNER/INTERNET FAXContentsFORWARDING RECEIVED INTERNET FAXES TO A NETWORK ADDRESS (Inbound Routing Settings)Received Internet faxes can be auto

5-111SCANNER/INTERNET FAXContents2Storing sender addresses.If you wish to have only faxes from specified addresses forwarded, store the desired sender

5-112SCANNER/INTERNET FAXContents3Store a forwarding table.Follow the steps below to store a forwarding table that combines a specified sender and for

5-113SCANNER/INTERNET FAXContentsBASIC SCANNING PROCEDUREYou can install the scanner driver on your computer from the CD-ROM that accompanies the mach

5-114SCANNER/INTERNET FAXContents[At your computer]3Start the TWAIN-compliant application on your computer and select [Select Scanner] from the [File]

5-115SCANNER/INTERNET FAXContents6Preview the image.(1) Select the location where the original is placed."Scanning Position" menu:• If the o

5-116SCANNER/INTERNET FAXContents7Select scanning settings while viewing the image.[Rotate] button:Each time this button is clicked, the preview image

1-18BEFORE USING THE MACHINEContentsIf an incorrect user number is entered 3 times in a row...If "A Warning when Login Fails" is enabled in

5-117SCANNER/INTERNET FAXContents[At the machine]9Touch the [Exit] key in the touch panel.10Touch the [Yes] key.ExitThis machine is in the PC scan mod

5-118SCANNER/INTERNET FAXContentsThis section explains metadata delivery, which can be used when the application integration module kit is installed.M

5-119SCANNER/INTERNET FAXContentsPREPARATIONS FOR METADATA TRANSMISSIONSETTINGS REQUIRED IN THE WEB PAGESAll settings related to metadata are configur

5-120SCANNER/INTERNET FAXContentsTRANSMITTING METADATAFollow the steps below to select a metadata set, enter each item, and perform metadata transmiss

5-121SCANNER/INTERNET FAXContents4Enter the selected metadata item.(1) Touch the key of the value that you wish to enter.• When the entry values of th

5-122SCANNER/INTERNET FAXContentsMETADATA FIELDSThe following three types of metadata are included in the XML file that is transmitted.• Data automati

6-1This chapter provides detailed explanations of the procedures for using the document filing function. The document filing function allows you to sa

6-2DOCUMENT FILINGContentsThis section provides information that you should know before using the document filing function, including an overview of d

6-3DOCUMENT FILINGContentsUSES OF DOCUMENT FILINGQuickly using a fileExample: You prepared handouts consisting of numerous pages for a meeting, howeve

6-4DOCUMENT FILINGContentsBEFORE USING DOCUMENT FILINGThis section provides information that you should know before using the document filing function

Make a copy on this type of paperEnvelopes and other special media11" x 17" paperTab Paper Transparency film

1-19BEFORE USING THE MACHINEContentsAUTHENTICATION BY LOGIN NAME / PASSWORDThe following procedure is used to log in using a login name and password r

6-5DOCUMENT FILINGContentsApproximate number of pages and files that can be stored by document filingCombined total number of pages and total number o

6-6DOCUMENT FILINGContentsAutomatic deletion of filesYou can have document filing data in specified folders automatically deleted at regular intervals

6-7DOCUMENT FILINGContentsFilesWhen a file is saved using "File", the following information can be appended.Saving a file with this informat

6-8DOCUMENT FILINGContentsUSING DOCUMENT FILING IN EACH MODEIn copy or image send mode, the original can be saved as a file on the hard drive at the s

6-9DOCUMENT FILINGContentsScan to HDD modeThe scanned original is saved as an image file. Neither printing nor transmission are performed when Scan to

6-10DOCUMENT FILINGContentsBASE SCREEN OF DOCUMENT FILING MODETouch the [DOCUMENT FILING] key in the touch panel to open the base screen of document f

6-11DOCUMENT FILINGContentsThis chapter explains how to save an original as an image file using the Quick File, File, and Scan to HDD functions of doc

6-12DOCUMENT FILINGContents4Select copy settings and then press the [COLOR START] key or the [BLACK & WHITE START] key.• Copying begins and the sc

6-13DOCUMENT FILINGContentsSAVING A FILE WITH "File"When copying, printing or transmitting a document in copy mode, print mode, or image sen

6-14DOCUMENT FILINGContents4Select copy settings and then press the [COLOR START] key or the [BLACK & WHITE START] key.• Copying begins and the sc

1-20BEFORE USING THE MACHINEContents3Touch the [Password] key.A text entry screen for entering the password will appear.Enter your password that is st

6-15DOCUMENT FILINGContentsFILE INFORMATIONThis section explains the settings that are configured in step 3 of "SAVING A FILE WITH "File&quo

6-16DOCUMENT FILINGContentsAssigning a file nameA file name can be assigned to the file.Specifying the folderTouch the [File Name] key.A text entry sc

6-17DOCUMENT FILINGContentsStoring a file as a confidential fileA password can be set for the file to prevent others from viewing it. Set a password (

6-18DOCUMENT FILINGContentsSAVING A DOCUMENT FILE ONLY (Scan to HDD)Scan to HDD is used to store a scanned document in the Main folder or a custom fol

6-19DOCUMENT FILINGContents[Original] keyWhen the [Original] key is touched, the following screen appears. This screen is used to change the original

6-20DOCUMENT FILINGContents[Color Mode] keyTouch the [Color Mode] key to open the color mode setting screen for Scan to HDD.The following settings can

6-21DOCUMENT FILINGContentsSpecial modes screen for Scan to HDDWhen the [Special Modes] key is touched, the following screen appears. For more informa

6-22DOCUMENT FILINGContentsPERFORMING "Scan to HDD"1Place the original.Place the original face up in the document feeder tray, or face down

6-23DOCUMENT FILINGContentsThis section explains how to retrieve a file stored by document filing and print or transmit the file.SEQUENCE FOR USING A

6-24DOCUMENT FILINGContentsSelect the file that you wish to retrieve.• Select the folder in the folder selection screen.When the folder is selected, t

1-21BEFORE USING THE MACHINEContentsIf an incorrect login name or password is entered 3 times in a row...If "A Warning when Login Fails" is

6-25DOCUMENT FILINGContentsFOLDER AND FILE SELECTION SCREENSTo use a file stored by document filing, the folder and file must be selected. The folder

6-26DOCUMENT FILINGContentsFILE SELECTION SCREENThe file selection screen of the Quick File folder, Main folder, and custom folders is explained below

6-27DOCUMENT FILINGContents(6) [Multi-File Print] keyTouch this to select multiple files in a folder for printing.☞ MULTI-FILE PRINTING (page 6-32)(7)

6-28DOCUMENT FILINGContentsSELECTING A FILEThis section explains how to select a file to be used.1Select the folder that contains the file you wish to

6-29DOCUMENT FILINGContentsJOB SETTINGS SCREENWhen a file key is touched, the following screen appears. Touch the key of the operation that you wish t

6-30DOCUMENT FILINGContentsPRINTING A STORED FILEA file stored using document filing can be retrieved and printed when needed. The settings used when

6-31DOCUMENT FILINGContentsPRINT SETTINGS SCREEN(1) [Paper Select] keyUse this key to set the paper size.(2) [Output] keyUse this key to select Sort,

6-32DOCUMENT FILINGContentsMULTI-FILE PRINTINGMultiple files in a folder can be selected for printing.1Touch the [Multi-File Print] key.To select file

6-33DOCUMENT FILINGContents4Printing a selected file.The number of selected files appears in the number of selected files display.If you wish to use t

6-34DOCUMENT FILINGContentsBatch printingAll files in a folder that have the same user name and password can be printed at once. When the [Multi-File

1-22BEFORE USING THE MACHINEContentsHOME SCREENWhen the [HOME] key is pressed on the operation panel, the home screen appears in the touch panel.(1) [

6-35DOCUMENT FILINGContents4If a password has been established, touch the [Password] key.Enter the password with the numeric keys (5 to 8 digits) and

6-36DOCUMENT FILINGContentsSENDING A STORED FILEA file stored by document filing can be retrieved and transmitted whenever needed. The settings used w

6-37DOCUMENT FILINGContentsSEND SETTINGS SCREENThe keys that appear in the send settings are explained below. For more information on each of the sett

6-38DOCUMENT FILINGContentsPROPERTIES OF STORED FILESFILE PROPERTIESA protect setting can be selected for files saved with the document filing functio

6-39DOCUMENT FILINGContentsRestrictions on changing the property• A file that is set to "Sharing" can be changed to "Protect" or &

6-40DOCUMENT FILINGContentsMOVING A STORED FILEUse this procedure to change the location of a file (move a file to a different folder).After selecting

6-41DOCUMENT FILINGContents4Touch the [Move] key.A file whose property is "Protect" cannot be moved. To move a protected file, change its pr

6-42DOCUMENT FILINGContentsDELETING A STORED FILEStored files that are no longer needed can be deleted.Select the file that you wish to delete and tou

6-43DOCUMENT FILINGContentsCHECKING AN IMAGE OF A STORED FILEYou can check an image of a file stored using document filing.Select the desired file and

6-44DOCUMENT FILINGContentsIMAGE CHECK SCREENThis section explains the image check screen.(1) Information displayThis shows information on the display

1-23BEFORE USING THE MACHINEContentsREMOTE OPERATION OF THE MACHINEThe remote operation function allows you to operate the machine from your computer.

6-45DOCUMENT FILINGContentsRETRIEVING AND USING A FILE FROM THE JOB STATUS SCREENFiles stored using File and Quick File appear as keys in the job stat

6-46DOCUMENT FILINGContentsSEARCHING FOR A STORED FILEWhen there are many stored files, it may take time to find a file. The search function of docume

6-47DOCUMENT FILINGContents3Using the user name to searchThere are four ways to select the user name:(A) Touch the key of the user name.The touched us

6-48DOCUMENT FILINGContents4Touch the [Start Search] key.The search results will appear in a screen similar to the following screen. A list of the fil

6-49DOCUMENT FILINGContentsSearching within a folderYou can specify a folder to restrict the search range to that folder. To search within a specified

6-50DOCUMENT FILINGContents4Using the user name to searchThere are four ways to select the user name:(A) Touch the key of the user name.The touched us

6-51DOCUMENT FILINGContents5Start searching.(1) Touch the [Search within Current Folder] checkbox so that it is selected .To search only files that a

7-1This chapter explains the system settings, which are used to configure a variety of parameters to suit the aims and needs of your workplace. The cu

7-2SYSTEM SETTINGSNetwork Settings . . . . . . . . . . . . . . . . . . . . . . . . . . 7-69Printer Settings . . . . . . . . . . . . . . . . . . . . .

7-3SYSTEM SETTINGSContentsSystem SettingsThe system settings are used to configure a variety of parameters to suit the aims and needs of your workplac

1-24BEFORE USING THE MACHINEContentsITEMS RECORDED IN THE JOB LOGThe machine records the jobs that are performed in the job log.The main information t

7-4SYSTEM SETTINGSContentsCommon Operation MethodsThis section explains special operation methods that are common to all system settings.Be sure to re

7-5SYSTEM SETTINGSContentsThis section describes the system settings that can be configured by general users of the machine.Accessing the System Setti

7-6SYSTEM SETTINGSContentsSystem Settings (General) ListWhen the system settings are accessed with general rights, the following items appear. For ite

7-7SYSTEM SETTINGSContentsPaper Tray Settings*1 When a stand/1 x 500 sheet paper drawer / stand/2 x 500 sheet paper drawer is installed.*2 When a stan

7-8SYSTEM SETTINGSContentsPrinter Condition Settings* When the PS3 expansion kit is installed.Item Factory default setting Page Printer Condition Set

7-9SYSTEM SETTINGSContentsDocument Filing ControlUSB-Device CheckUser Control* When user authentication is enabled and the logged-in user does not hav

7-10SYSTEM SETTINGSContentsTotal CountThis function shows the page count in each mode. Touch the [Total Count] key.Job CountThis displays or prints ou

7-11SYSTEM SETTINGSContentsDefault SettingsThe default settings for operation of the machine can be configured. Touch the [Default Settings] key and s

7-12SYSTEM SETTINGSContentsKeyboard SelectThe layout of the keyboard that appears in text entry screens can be changed.The keyboard layouts that can b

7-13SYSTEM SETTINGSContentsPaper Tray SettingsPaper tray and paper type settings are explained in this section. Touch the [Paper Tray Settings] key to

1-25BEFORE USING THE MACHINEContents16 Main items Number of Reserved SetsNumber of specified sets or reserved destinations.17 Number of Completed Sets

7-14SYSTEM SETTINGSContentsTray Settings*1 Heavy Paper 1:28 lbs bond to 110 lbs index (106 g/m2 to 209 g/m2) heavy paperHeavy Paper 2:110 lbs index to

7-15SYSTEM SETTINGSContentsPaper Type RegistrationStore a paper type when the desired paper type does not appear as a selection or when you wish to cr

7-16SYSTEM SETTINGSContentsAddress ControlAddress Control is used to store, edit, and delete one-touch keys, group keys, program keys, and custom inde

7-17SYSTEM SETTINGSContentsSettingsItem DescriptionItems stored in all modesAddress TypeSelect the type of address to be stored in the address book.•

7-18SYSTEM SETTINGSContentsCustom IndexThe name of a custom index can be changed for greater ease of use.Delete the previously entered name and enter

7-19SYSTEM SETTINGSContentsProgramIf you frequently use the same settings and/or functions to transmit to the same destination or destinations, the se

7-20SYSTEM SETTINGSContentsFax Data Receive/ForwardThis section explains settings for reception and forwarding. Touch the [Fax Data Receive/Forward] k

7-21SYSTEM SETTINGSContentsPrinter Condition SettingsThe Printer Condition Settings are used to configure basic printer settings and settings for prin

7-22SYSTEM SETTINGSContents*1 When a saddle stitch finisher or finisher is installed.*2 This setting is used to adjust the line width of vector graphi

7-23SYSTEM SETTINGSContentsPostScript SettingWhen an error occurs during PostScript printing, these settings determine whether or not an error notice

1-26BEFORE USING THE MACHINEContents*In some environments this is not recorded.47 Detailed Items Original Size Size of scanned original.For a document

7-24SYSTEM SETTINGSContentsDocument Filing ControlDocument Filing Control is used to create, edit, and delete custom folders for document filing. Touc

7-25SYSTEM SETTINGSContentsUSB-Device CheckThis lets you check the connection when a USB device is connected to the machine. Touch the [USB-Device Che

7-26SYSTEM SETTINGSContents.This section explains the system settings that are configured by the administrator of the machine.Accessing the System Set

7-27SYSTEM SETTINGSContentsWhen User Authentication is EnabledWhen "User Authentication Setting" (page 7-45) is enabled, follow the procedur

7-28SYSTEM SETTINGSContentsLogin by user numberTouch the [Admin Login] key.Enter the administrator password in the administrator password entry screen

7-29SYSTEM SETTINGSContentsSystem Settings (Administrator) ListThe system settings that appear following administrator login are shown below. The defa

7-30SYSTEM SETTINGSContentsEnergy saveOperation SettingsItem Factory default setting Page Energy Save7-57● Toner Save Mode7-57X Print DisabledX Copy

7-31SYSTEM SETTINGSContents*1 This cannot be set on the machine. Set this in the system settings in the Web pages.*2 When the Internet fax expansion k

7-32SYSTEM SETTINGSContentsDevice Control*1 When a saddle stitch finisher is installed.*2 When a large capacity tray is installed.*3 When a stand/1 x

7-33SYSTEM SETTINGSContentsCopy Function Settings* When a saddle stitch finisher is installed.Item Factory default setting Page Copy Function Setting

1-27BEFORE USING THE MACHINEContentsIMPORTANT POINTS ABOUT PAPERThis section provides information that you should know before loading paper in the pap

7-34SYSTEM SETTINGSContentsNetwork SettingsPrinter SettingsItem Factory default setting Page Network Settings7-69● IPv4 Settings DHCP 7-69● IPv6 Sett

7-35SYSTEM SETTINGSContentsImage Send SettingsItem Factory default setting Page Image Send Settings7-73● Operation Settings 7-73X Other Settings 7-73

7-36SYSTEM SETTINGSContentsX Settings to Disable Registration 7-74 Disable Registering Destination from Operation Panel All disabled 7-74 Disable Re

7-37SYSTEM SETTINGSContents Compression Mode at Broadcasting7-77• Black & White MH (G3)• Color/Grayscale Medium Maximum Size of E-mail Attachmen

7-38SYSTEM SETTINGSContents*1 When the Internet fax expansion kit is installed.*2 When the facsimile expansion kit is installed.*3 When network connec

7-39SYSTEM SETTINGSContentsDocument Filing SettingsItem Factory default setting Page Document Filing Settings7-83● Other Settings 7-83X Default Mode

7-40SYSTEM SETTINGSContents*1 When the exit tray unit is installed.*2 When the Internet fax expansion kit is installed.*3 When the facsimile expansion

7-41SYSTEM SETTINGSContentsList Print (Administrator)*1 When network connection is enabled.*2 When the application integration module is installed.Sec

7-42SYSTEM SETTINGSContentsEnable/Disable SettingsItem Factory default setting Page Enable/Disable Settings7-88● Printer Condition Settings 7-88X Dis

7-43SYSTEM SETTINGSContents*1 When a large capacity tray is installed.*2 When a stand/1 x 500 sheet paper drawer / stand/2 x 500 sheet paper drawer is

1-28BEFORE USING THE MACHINEContentsUSEABLE PAPERVarious types of paper are sold. This section explains what plain paper and what special media can be

7-44SYSTEM SETTINGSContentsProduct Key* It may not be possible to use some settings, depending on the peripheral devices installed.Data BackupStoring/

7-45SYSTEM SETTINGSContentsUser ControlUser Control is used to configure settings for user authentication. Touch the [User Control] key to configure t

7-46SYSTEM SETTINGSContentsOther SettingsActions when the Limit of Pages for Output JobsThis setting determines whether or not a job will be completed

7-47SYSTEM SETTINGSContentsUser ListThis is used to store, edit, and delete users when user authentication is enabled.When the [User List] key is touc

7-48SYSTEM SETTINGSContentsSettings*1 Does not appear when "User Number" is selected for the authentication method.*2 Only appears when &quo

7-49SYSTEM SETTINGSContentsPage Limit Group ListThis is used to store groups of Account Limit Settings. The page limits for each user are specified by

7-50SYSTEM SETTINGSContentsAuthority Group ListUse this to store groups of user authority settings. The authority of each user is specified by selecti

7-51SYSTEM SETTINGSContentsList of settings and factory default settings of template groupsItem DescriptionGroup Name Store the name of the group (max

7-52SYSTEM SETTINGSContents*1 For information on each setting, see the system settings (general/administrator) lists.*2 All allowed except "Chang

7-53SYSTEM SETTINGSContentsFavorite Operation Group ListThis is used to store favorite operation groups and home screens.Favorite Operation Group Regi

Add the date or page numbers2010/04/04Add the dateAdd a stamp91011Add the page numberABCDEFGAdd text

1-29BEFORE USING THE MACHINEContentsPrint side face up or face downPaper is loaded with the print side face up or face down depending on the paper typ

7-54SYSTEM SETTINGSContentsHome Screen ListHome screen settings must be previously stored. Select a home screen when storing a favorite operation grou

7-55SYSTEM SETTINGSContentsUser CountThis displays the total number of pages printed by each user.When the [User Count] key is touched, the following

7-56SYSTEM SETTINGSContentsResetting user countsSelect a user in the setting screen and touch the [Reset] key. A count reset screen for that user will

7-57SYSTEM SETTINGSContentsEnergy SaveThe Energy Save settings help reduce power costs. From an environmental perspective, these settings also help re

7-58SYSTEM SETTINGSContentsOperation SettingsSettings related to machine operation can be configured. Touch the [Operation Settings] key to configure

7-59SYSTEM SETTINGSContentsMFP Display Pattern SettingOne of six color patterns can be selected for the color pattern in the touch panel.A sample of t

7-60SYSTEM SETTINGSContentsPreview SettingConfigure settings for the preview screen that can be used for fax / image send and document filing.Default

7-61SYSTEM SETTINGSContentsDevice ControlThese settings control devices installed on the machine. Touch the [Device Control] key to configure the sett

7-62SYSTEM SETTINGSContentsOptimization of a Hard DiskThis function optimizes the hard drive of the machine by defragmenting data. If a job is in prog

7-63SYSTEM SETTINGSContentsOriginal Size Detector SettingOne of the 8 groups of standard original sizes shown below can be selected for detection by t

1-30BEFORE USING THE MACHINEContentsTRAY SETTINGS FOR TRAY 1 TO 4LOADING PAPER AND CHANGING THE PAPER SIZEA maximum of 500 sheets of paper from size 5

7-64SYSTEM SETTINGSContentsDisabling of DevicesUse these settings when a peripheral device on the machine has failed or when you wish to temporarily d

7-65SYSTEM SETTINGSContentsCopy Function SettingsThe following settings are related to copying. Touch the [Copy Function Settings] key to configure th

7-66SYSTEM SETTINGSContentsOther SettingsCopy Exposure AdjustmentThis is used to adjust the exposure level when [Auto] is used for the copy exposure.C

7-67SYSTEM SETTINGSContentsDisabling Deletion of Job ProgramsThis is used to prohibit the deletion and changing of copy settings stored in job program

7-68SYSTEM SETTINGSContentsColor AdjustmentsThe following color settings can be configured.Initial Color Balance SettingColor balance values obtained

7-69SYSTEM SETTINGSContentsNetwork SettingsNetwork settings are described below. Touch the [Network Settings] key to configure the settings.IPv4 Setti

7-70SYSTEM SETTINGSContentsPrinter SettingsSettings related to the printer function can be configured. Touch the [Printer Settings] key to configure t

7-71SYSTEM SETTINGSContentsInterface SettingsThese settings are used to control and monitor data transmitted to the USB port or network port of the ma

7-72SYSTEM SETTINGSContentsAuto Color CalibrationThis is used to perform automatic color correction when the color in color printing is off. The machi

7-73SYSTEM SETTINGSContentsImage Send SettingsSettings related to the image send function (scan, Internet fax, etc.) can be configured. Touch the [Ima

1-31BEFORE USING THE MACHINEContents5Gently push the paper tray into the machine.Push the tray firmly all the way into the machine.If you loaded a dif

7-74SYSTEM SETTINGSContentsMust Input Next Address Key at Broadcast SettingThis setting is used to require that the [Next Address] key be touched befo

7-75SYSTEM SETTINGSContentsDisable Registration of ProgramThis prohibits the use of the address book when a program is stored.Configure the setting fo

7-76SYSTEM SETTINGSContentsUse this setting to enter the Internet fax address, fax number of the machine and the name of the user.Sender Data Registra

7-77SYSTEM SETTINGSContentsScan SettingsSettings related to scanning can be configured.Default Sender SetThe information stored here is used if you do

7-78SYSTEM SETTINGSContentsMaximum Size of E-mail Attachments (E-mail)To prevent the transmission of excessively large image files by Scan to E-mail,

7-79SYSTEM SETTINGSContentsI-Fax SettingsThese settings are used to configure the default settings for Internet fax.Auto Wake Up PrintWhen the [POWER]

7-80SYSTEM SETTINGSContentsActivity Report Print Select SettingThis is used to have the Image Sending Activity Report stored in the machine's mem

7-81SYSTEM SETTINGSContentsRotation Sending SettingWhen transmitting an image that is one of the following sizes, this function rotates the image coun

7-82SYSTEM SETTINGSContentsReceiving Date & Time PrintEnable this setting to have the date and time of reception printed.Select [Inside the Receiv

7-83SYSTEM SETTINGSContentsDocument Filing SettingsDocument filing settings are described below. Touch the [Document Filing Settings] key to configure

1-32BEFORE USING THE MACHINEContentsTRAY SETTINGS OF TRAY 5 (LARGE CAPACITY TRAY)LOADING PAPERThe large capacity tray can hold up to 3500 sheets of 8-

7-84SYSTEM SETTINGSContentsColor Data Compression Ratio Setting[Low], [Medium], or [High] can be selected for the default compression ratio for transm

7-85SYSTEM SETTINGSContentsDocument Output OptionsThe use of a stored file can be allowed or prohibited by operation type and by the mode from which t

7-86SYSTEM SETTINGSContentsList Print (Administrator)This is used to print lists and reports that are only for use by the administrator of the machine

7-87SYSTEM SETTINGSContentsSecurity SettingsThe following settings are related to security. Touch the [Security Settings] key to configure the setting

7-88SYSTEM SETTINGSContentsEnable/Disable SettingsThe following settings are used to prohibit the use of certain functions. Touch the [Enable/Disable

7-89SYSTEM SETTINGSContentsDisabling of Color Mode(When a color-related problem has occurred.)When a color-related problem has occurred and printing i

7-90SYSTEM SETTINGSContentsDisable Registering Destination on Web Page(When network connection is enabled.)This disables address control from the Web

7-91SYSTEM SETTINGSContentsChange Administrator PasswordThis is used to change the administrator password. Touch the [Change Administrator Password] k

7-92SYSTEM SETTINGSContentsData BackupSettings and information stored in the machine can be saved to USB memory.Storage BackupAddress book information

7-93SYSTEM SETTINGSContentsStoring/Calling of System SettingsThe current system settings can be stored, previously stored system settings can be retri

1-33BEFORE USING THE MACHINEContents4Gently push the paper tray into the machine.Push the tray firmly all the way into the machine.If you loaded a dif

7-94SYSTEM SETTINGSContentsSharp OSA SettingsExternal Account Setting(When the external account module is installed.)External Account ControlWhen this

7-95SYSTEM SETTINGSContentsThis section explains system settings that are specifically for the fax function.The system settings for the fax function c

7-96SYSTEM SETTINGSContentsAddress ControlAddress BookThis section explains items specifically used for fax in "Address Control". For items

7-97SYSTEM SETTINGSContentsSettingsItem DescriptionGeneral items storedAddress TypeSelect the type of address to be stored in the address book.In this

7-98SYSTEM SETTINGSContentsF-Code Memory BoxThis section explains how to store memory boxes for various types of F-code communication.When the [F-Code

7-99SYSTEM SETTINGSContentsSettingsItem DescriptionItems common to all typesBox TypeSelect the type of box.• Polling Memory: Store a memory box for F-

7-100SYSTEM SETTINGSContentsFax Data Receive/ForwardThis section explains settings for reception and forwarding.Fax SettingsThe following items appear

7-101SYSTEM SETTINGSContentsSystem Settings for Fax (Administrator) ListWhen the system settings for fax are accessed with administrator rights, the f

7-102SYSTEM SETTINGSContents Transaction Report Print Select Setting7-104• Single Sending Print Out Error Report Only• Broadcasting Print Out All Rep

7-103SYSTEM SETTINGSContentsImage Send SettingsSettings related to the image send function (scan, Internet fax, etc.) can be configured. Touch the [Im

1-34BEFORE USING THE MACHINEContentsLOADING PAPER IN THE BYPASS TRAYThe bypass tray can be used to print on plain paper, envelopes, label sheets, tab

7-104SYSTEM SETTINGSContentsOriginal Print on Transaction ReportWhen a transaction report is printed for a memory transmission, this is used to print

7-105SYSTEM SETTINGSContentsSettings for fax transmission can be configured.Auto Reduction Sending SettingThis setting is used to have the size of tra

7-106SYSTEM SETTINGSContentsSettings for fax reception can be configured.Number of Calls in Auto ReceptionThis setting is used to select the number of

7-107SYSTEM SETTINGSContentsReceiving Date & Time PrintEnable this setting to have the date and time of reception printed.Select [Inside the Recei

7-108SYSTEM SETTINGSContentsThe following settings are for regular polling memory using the Public Box.Set Fax Polling SecurityWhen the memory polling

8-1This chapter provides solutions to possible problems in a question and answer format. Locate the question that relates to your problem and use the

8-2TROUBLESHOOTINGContentsThis section explains what to do when a paper misfeed occurs in the machine.REMOVING MISFEEDSWhen a paper misfeed occurs, th

8-3TROUBLESHOOTINGContentsPAPER MISFEED ILLUSTRATIONSIf you require more information when reading the instructions in the touch panel, see the paper m

8-4TROUBLESHOOTINGContents(3) Paper misfeed in the fusing unitRotate knob and remove the misfed paper.If the misfed paper is inside the fusing area, p

8-5TROUBLESHOOTINGContents(10) Paper misfeed in the finisherOpen the front cover.While pressing the lever over to the left, slide the finisher to the

1-35BEFORE USING THE MACHINEContentsIMPORTANT POINTS WHEN USING THE BYPASS TRAY• When using plain paper other than SHARP standard paper or special med

8-6TROUBLESHOOTINGContents(12) Paper misfeed in the paper pass unitPull out the paper pass unit and remove the misfed paper.Check the paper reversing

8-7TROUBLESHOOTINGContentsFollow the steps below to remove a staple jam.☞ FINISHER☞ SADDLE STITCH FINISHER (page 8-9)FINISHERREMOVING STAPLE JAMS1Open

8-8TROUBLESHOOTINGContents5Lower the lever at the front end of the staple case.6Replace the staple case.Push the staple case in until it clicks into p

8-9TROUBLESHOOTINGContentsSADDLE STITCH FINISHERFinisher unit1Open the front cover.2While pulling the lever, slide the saddle stitch finisher to the l

8-10TROUBLESHOOTINGContents6Replace the staple case.Push the staple case in until it clicks into place.7Push the saddle stitch finisher back and latch

8-11TROUBLESHOOTINGContentsSaddle stitch unitBefore starting this procedure, remove all output from the output tray of the saddle stitch finisher. Do

8-12TROUBLESHOOTINGContents6Push down knob (B).7Load new staple cartridges.Remove the cover from each staple cartridge and then install the cartridge.

8-13TROUBLESHOOTINGContentsPROBLEMS RELATED TO COPYING OPERATIONCOPYINGPROBLEMS RELATED TO COPYING OPERATION• Copying does not take place. . . . . . .

8-14TROUBLESHOOTINGContentsImage rotation does not take place.Did you select the paper size or copy ratio manually?Copy using automatic paper selectio

8-15TROUBLESHOOTINGContentsPROBLEMS RELATED TO COPY RESULTSProblem Point to check SolutionThe image is too light or too dark.Is the image too light or

1-36BEFORE USING THE MACHINEContentsLoading envelopesWhen inserting envelopes in the bypass tray, place them aligned to the left side in the orientati

8-16TROUBLESHOOTINGContentsPROBLEMS RELATED TO PRINTING OPERATIONPRINTINGPROBLEMS RELATED TO PRINTING OPERATION• Printing does not take place.. . . .

8-17TROUBLESHOOTINGContentsPrinting does not take place.Is the IP address selected correctly?(Windows)If the machine does not have a permanent IP addr

8-18TROUBLESHOOTINGContentsPrinting does not take place.Is the I/O timeout setting too short?If the I/O timeout setting is too short, errors may occur

8-19TROUBLESHOOTINGContentsPROBLEMS RELATED TO PRINT RESULTSDirect printing of a file in a shared folder on a computer is not possible.Is "IPsec

8-20TROUBLESHOOTINGContentsPart of the image is cut off.Does the paper size specified by the job match the size of paper loaded in the tray?Make sure

8-21TROUBLESHOOTINGContentsMany nonsense characters are printed.Is your computer or the machine in an unstable state?If little free space remains in t

8-22TROUBLESHOOTINGContentsFACSIMILEPROBLEMS RELATED TO TRANSMISSION• Transmission does not take place. . . . . . . . . . . . . . . . . . . . . . . .

8-23TROUBLESHOOTINGContentsPROBLEMS RELATED TO TRANSMISSION Problem Point to check SolutionTransmission does not take place.Is the telephone line conn

8-24TROUBLESHOOTINGContentsTransmission does not take place.Does the job status screen (completed jobs) or a transaction report indicate that the tran

8-25TROUBLESHOOTINGContentsPROBLEMS RELATED TO RECEPTIONTransmission does not begin at the specified time.Is the machine's clock set to the corre

1-37BEFORE USING THE MACHINEContentsThis section explains how to place originals in the automatic document feeder and on the document glass.PLACING TH

8-26TROUBLESHOOTINGContentsPROBLEMS RELATED TO TELEPHONEPROBLEMS RELATED TO AUDIBLE SIGNALSThe machine does not begin fax reception.Has the reception

8-27TROUBLESHOOTINGContentsPROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYSProblem Point to check SolutionA one-touch individual key or grou

8-28TROUBLESHOOTINGContentsPROBLEMS RELATED TO SCANNING / INTERNET FAX OPERATIONSCANNING / INTERNET FAXPROBLEMS RELATED TO SCANNING / INTERNET FAX OPE

8-29TROUBLESHOOTINGContentsTransmission does not take place.Does the image file exceed the e-mail attachment limit set in the system settings (adminis

8-30TROUBLESHOOTINGContentsThe received image file cannot be opened.Does the viewer program used by the recipient support the format of the received i

8-31TROUBLESHOOTINGContentsPROBLEMS RELATED TO SCAN RESULTSProblem Point to check SolutionThe scanned image is clipped.Is the original scan size setti

8-32TROUBLESHOOTINGContentsJPEG was selected for the file type but the file was created as a TIFF file.Did you press the [BLACK & WHITE START] key

8-33TROUBLESHOOTINGContentsPROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYSProblem Point to check SolutionA one-touch individual key or grou

8-34TROUBLESHOOTINGContentsPROBLEMS RELATED TO FILINGDOCUMENT FILINGPROBLEMS RELATED TO FILING• Document filing does not take place. . . . . . . . .

8-35TROUBLESHOOTINGContentsPROBLEMS RELATED TO FILE MANAGEMENTA job cannot be stored in a custom folder.Do custom folders appear in "Folder Infor

1-38BEFORE USING THE MACHINEContents2Adjust the original guides to the size of the originals.3Place the original.Make sure the edges of the originals

8-36TROUBLESHOOTINGContentsGENERAL PROBLEMSPROBLEMS RELATED TO MACHINE OPERATION• Specified machine functions cannot be used.. . . . . . . . . . . . .

8-37TROUBLESHOOTINGContentsPROBLEMS RELATED TO MACHINE OPERATIONProblem Point to check SolutionSpecified machine functions cannot be used.Have functio

8-38TROUBLESHOOTINGContentsThe operation panel cannot be used.Does the message "Call for service. Code:xx-xx*." appear in the touch panel?*L

8-39TROUBLESHOOTINGContentsPROBLEMS RELATED TO PAPER FEEDING AND OUTPUTProblem Point to check Solution The original misfeeds (automatic document feede

8-40TROUBLESHOOTINGContentsPROBLEMS RELATED TO QUALITY / PRINT RESULTSThe paper misfeeds. Is 5-1/2" x 8-1/2" (A5) size paper loaded?Load 5-1

8-41TROUBLESHOOTINGContentsSmudges appear on printed output.Are you using paper that is not within the specifications?Use SHARP-recommended paper. Usi

8-42TROUBLESHOOTINGContentsPROBLEMS RELATED TO PERIPHERAL DEVICESPrinting takes place on the wrong side of the paper.Is the paper loaded with the prin

8-43TROUBLESHOOTINGContentsStapling does not take place (including pamphlet stapling).Does a message appear instructing you to add staples?Replace the

8-44TROUBLESHOOTINGContentsOTHER PROBLEMSPunching does not take place.Have functions been disabled by the administrator?Some functions may have been d

SHARP ELECTRONICS CORPORATION1 Sharp Plaza, Mahwah, New Jersey 07495-1163.www.sharpusa.comSHARP ELECTRONICS OF CANADA LTD. 335 Britannia Road East, Mi

Assemble output into a pamphletCreate a stapled pamphletStaple outputCreate a blank margin for punchingPunch holes in outputFold output in half

1-39BEFORE USING THE MACHINEContentsPLACING THE ORIGINAL ON THE DOCUMENT GLASSThis section explains how to place the original on the document glass.Al

1-40BEFORE USING THE MACHINEContentsPlacing a thick bookWhen scanning a thick book or other thick original, follow the steps below to press the book d

1-41BEFORE USING THE MACHINEContentsThis section describes the peripheral devices that can be used with the machine and explains how to use the finish

1-42BEFORE USING THE MACHINEContentsApplication integration module MX-AMX1The application integration module can be combined with the network scanner

1-43BEFORE USING THE MACHINEContentsFINISHERThe finisher is equipped with the offset function, which offsets each set of output from the previous set.

1-44BEFORE USING THE MACHINEContentsFINISHER MAINTENANCEWhen the staple cartridge runs out of staples, a message will appear in the operation panel. F

1-45BEFORE USING THE MACHINEContents6Replace the staple case.Push the staple case in until it clicks into place.7Slide the finisher back to the right.

1-46BEFORE USING THE MACHINEContentsSADDLE STITCH FINISHERThis includes the offset function that offsets each set of output from the previous set, the

1-47BEFORE USING THE MACHINEContentsSADDLE STITCH FINISHER MAINTENANCEWhen the staple cartridge runs out of staples, a message will appear in the oper

1-48BEFORE USING THE MACHINEContents6Replace the staple case.Push the staple case in until it clicks into place.7Push the saddle stitch finisher back

Other convenient functionsFunctions used for specific purposesz Make a copy of arranged photosz Create a large posterz Make a mirror-image copyz Copy

1-49BEFORE USING THE MACHINEContentsReplacing the staple cartridge (saddle stitch unit)Before starting this procedure, remove all output from the outp

1-50BEFORE USING THE MACHINEContentsPUNCH MODULEA punch module can be installed to punch holes in output. To install a punch module, a finisher or sad

1-51BEFORE USING THE MACHINEContentsSaddle stitch finisher (when a punch module is installed)1Open the front cover.2Pull out the punch waste box and d

1-52BEFORE USING THE MACHINEContentsSHARP OSASharp OSA (Open Systems Architecture) is an architecture that enables external applications to be directl

1-53BEFORE USING THE MACHINEContentsEXTERNAL ACCOUNT MODULE (MX-AMX3)The external account module is required to use a "external account applicati

1-54BEFORE USING THE MACHINEContentsIf login failsIf the login screen fails to appear or the application does not operate correctly, the machine may a

1-55BEFORE USING THE MACHINEContentsThis section explains how to clean the machine and replace the toner cartridges and the waste toner box.REGULAR MA

1-56BEFORE USING THE MACHINEContentsScanning areaIf colored lines or white lines appear in images scanned using the automatic document feeder, clean t

1-57BEFORE USING THE MACHINEContentsCLEANING THE MAIN CHARGER OF THE PHOTOCONDUCTIVE DRUMIf black lines or colored lines appear even after you have cl

1-58BEFORE USING THE MACHINEContents5Repeat step 4 with each of the other main chargers.There are a total of 4 places to be cleaned in the machine as