Sharp MX-M232D User Manual

FACSIMILE EXPANSION KITOPERATION GUIDEMODELMX-FX13Be sure to become thoroughly familiar with this manual to gain the maximum benefit from the product.

8BEFORE USING THE FAX FUNCTION(13) [MODE SELECT] keys (step 1 on page 17)These are used these keys to change modes.(14) [SPECIAL FUNCTION] keyThis key

98PROCEDURE FOR USING THE SYSTEM SETTINGSThe system settings can be accessed from any mode (copy, fax, print, and scan mode). When the setting is comp

998SYSTEM SETTINGS FOR THE FAX FUNCTIONLIST PRINT/SETThis setting is used to print lists showing current system settings and other programmed informat

100SYSTEM SETTINGS2Select "LIST PRINT/SET" with the [ ] or [ ] key and then press the [OK] key.3Select "LIST SETTING" with the [ ]

101SYSTEM SETTINGS8OWN PASSCODE SETUse this setting to program the fax number of the machine and the name of the user. The programmed name and number

102SYSTEM SETTINGSEXTENSION TELEnable this setting when an extension telephone is connected to the machine. An extension telephone connected to the ma

103SYSTEM SETTINGS8ACCOUNT CONTROLThis setting is used to enable (or disable) auditing mode. Auditing mode is initially disabled.When this setting is

104SYSTEM SETTINGS3Enter an account name (up to 18 characters long) and press the [OK] key.• See "ENTERING CHARACTERS" (page 86) for the pro

105SYSTEM SETTINGS8SENDING FUNCTIONThese settings are used to change the default settings (initially set at the factory) for the various fax transmiss

106SYSTEM SETTINGSSEND MODEThis setting is used to select whether the default mode for sending faxes is memory transmission or direct transmission. Th

107SYSTEM SETTINGS85Enter the recall interval (01 to 15)* with the numeric keys and then press the [OK] key.• The recall interval can be set from 1 to

9BEFORE USING THE FAX FUNCTION1FAX MODE (BASE SCREEN)The base screen of fax mode is displayed by pressing the [FAX] key when the print mode, copy mode

108SYSTEM SETTINGSAUTO COVER SHEETWhen this setting is enabled, a cover page is automatically generated and added to each fax transmission. The cover

109SYSTEM SETTINGS8RECEIVED DATA PRINT CONDITIONThis setting determines the selection condition for paper when printing received documents. Select one

110SYSTEM SETTINGSFW. RX DATAThis setting is used to select whether or not received faxes are forwarded to a fax machine programmed as explained in &q

111SYSTEM SETTINGS8ENTER JUNK FAX #This setting is used to program fax numbers from which you wish to block reception. Up to 50 fax numbers can be sto

1129APPENDIXThis chapter contains the specifications of the fax function and the index.SPECIFICATIONSFor information on power requirements, power cons

113INDEXSymbols / Numbers#of rings at. RX ...1088 1/2x11 RX reduce ...

114MMemory transmission...23OOn-hook dialling ...15O

115Advanced transmission methodsBroadcast transmission...31Cover sheet/message function...

SHARP ELECTRONICS (Europe) GmbHSonninstraße 3, D-20097 HamburgWARNING:This is a Class A product. In a domestic environment this product may cause radi

MX-FX13SHAR~ SHARP CORPORATION

10BEFORE USING THE FAX FUNCTIONAUDITING MODEAccounts that can transmit faxes (up to 50) can be established and transmission time and other information

111ORIGINALSORIGINALS THAT CAN BE FAXEDOriginal sizes*Long originalsDepending on the resolution setting and the width of the original, there may not b

12PLACING THE ORIGINALAn original can be placed in the SPF/RSPF or on the document glass. Use the SPF/RSPF when faxing a large number of sheet origina

131CHECKING THE SIZE OF A PLACED ORIGINALWhen a standard-size* original is placed, the original size is automatically detected (automatic original det

14SELECTING RESOLUTION AND EXPOSURE SETTINGSThe resolution and exposure can be adjusted to match the size and darkness of text on the original, or for

151CONVENIENT DIALLING METHODS (AUTO-DIALLING)The fax function includes a convenient auto dial feature (Rapid dialling, speed dialling and group diall

162BASIC OPERATIONSThis chapter explains the basic procedures for sending and receiving faxes.There are three basic methods for fax transmission: memo

172SENDING A FAXBASIC PROCEDURE FOR SENDING FAXES1Make sure that the machine is in fax mode.The FAX indicator is lit when the machine is in fax mode.

Telecommunication Line Cable:Use only the line cable that was provided with the machine.Notice for Users in EuropeThis equipment has been designed to

18BASIC OPERATIONS6Press the [START] key ( ).• Scanning begins.• If the line is free, the machine will dial the receiving machine and begin transmissi

19BASIC OPERATIONS2TRANSMISSION BY AUTO-DIALLING (RAPID DIALLING AND GROUP DIALLING)Fax numbers can be dialled by automatic dialling (Rapid dialling a

20BASIC OPERATIONSSEARCHING FOR A PROGRAMMED DESTINATION (USING THE [ADDRESS] KEY)At the time of dialling, you can enter letters to search for a desti

21BASIC OPERATIONS2FAXING A TWO-SIDED ORIGINAL (MX-M182D/MX-M202D/MX-M232D)Follow the steps below to automatically transmit both sides of a two-sided

22BASIC OPERATIONSTransmission settings (memory transmission mode and direct transmission mode)Transmission modes include memory transmission, where t

23BASIC OPERATIONS28Press the [START] key.When using the document glass, multiple original pages cannot be transmitted in a single transmission.Faxing

24BASIC OPERATIONSQuick On-lineWhen you use the SPF/RSPF to send a multi-page document and there are no previously stored jobs waiting or in progress

25BASIC OPERATIONS2CANCELLING A FAX TRANSMISSIONTo cancel a transmission that is in progress or a stored transmission job, follow the steps below. A t

26BASIC OPERATIONSCancelling a stored transmission jobIf you do not wish to cancel a stored transmission job and only wish to check its status, press

272RECEIVING FAXESWhen another fax machine sends a fax to your machine, your machine will ring*, automatically receive the fax, and begin printing. (T

1INTRODUCTIONThank you for purchasing this product. This manual only explains the facsimile functions of the product. For safety precautions and gener

28BASIC OPERATIONSF-code confidential fax receptionWhen a fax has been received by F-code confidential fax reception, an icon ( ) will appear in the b

29BASIC OPERATIONS2FAX PRINT HOLD FUNCTIONFaxes are normally printed as soon as they are received.This function is used to hold received faxes in memo

30BASIC OPERATIONS6Select "ON" with the [ ] or [ ] key.To disable fax print hold, select "OFF".7Press the [OK] key.Printing receiv

313ADVANCED TRANSMISSION METHODSThis chapter explains advanced features that are designed for specific purposes and circumstances. Please read those s

32ADVANCED TRANSMISSION METHODSUSING BROADCAST TRANSMISSION1Perform steps 1 to 4 of "BASIC PROCEDURE FOR SENDING FAXES" (page 17).2Press the

333AUTOMATIC TRANSMISSION AT A SPECIFIED TIME(TIMER TRANSMISSION)This feature enables you to set up a transmission or polling operation to be performe

34ADVANCED TRANSMISSION METHODS7Press the [OK] key.The selected day is set.8Perform the desired fax operation.The steps that follow will depend on the

353TRANSMISSION AND RECEPTION USING THE POLLING FUNCTIONThe polling function allows your machine to call a fax machine that has a document ready for t

36ADVANCED TRANSMISSION METHODSUSING THE POLLING FUNCTIONWhen used in conjunction with the timer transmission function (page 33), only one polling job

37ADVANCED TRANSMISSION METHODS3Serial pollingWhen performing serial polling, an auto-dial key that includes a sub-address or passcode (page 52) canno

2CONTENTSINTRODUCTION...

38ADVANCED TRANSMISSION METHODSUSING POLLING MEMORYThis function sends a document previously scanned into memory to a receiving machine when the recei

39ADVANCED TRANSMISSION METHODS37Select "1 TIME" or "REPEAT" with the [ ] or [ ] key.If you select "1 TIME", the documen

40ADVANCED TRANSMISSION METHODSDeleting documents from the Public BoxThis procedure is used to delete documents from the Public Box when they are no l

413INCLUDING SENDER INFORMATION ON FAXESThis function prints the date, time, your programmed name, your programmed fax number, and the transmitted pag

42FAXING A DIVIDED ORIGINAL(DUAL PAGE SCAN)When faxing a book or other bound document, you can use this function to divide the two open pages of the b

433ADDING A COVER SHEET/MESSAGE TO A FAX TRANSMISSIONThis function automatically attaches an A4 (8-1/2" x 11") cover sheet to your fax trans

44USING SETTINGS STORED AS A PROGRAMThis function allows you to store the steps of an operation, including the destination and scanning settings, into

453FORWARDING RECEIVED DATA TO A NETWORK ADDRESS (INBOUND ROUTING SETTINGS)The received fax data can be automatically forwarded to a specified e-mail

46ADVANCED TRANSMISSION METHODSSet a file name for forwarding received dataSelect the checkboxes of items used for the file name.Items Serial Number,

47ADVANCED TRANSMISSION METHODS3SETTINGS THE DESTINATIONSpecify a sending source of received data and forwarding destination e-mail addresses to confi

3CONTENTSF-CODE POLLING MEMORY... 54●HOW F-CODE POLLING MEMORY WORKS...54● USING F-CODE POLLING MEMORY...55● PROCE

48ADVANCED TRANSMISSION METHODS7Enter the destination e-mail address in "Forward Destination (Max.5)".Up to five e-mail addresses can be spe

493FORWARDING RECEIVED FAXES TO ANOTHER MACHINE WHEN PRINTING IS NOT POSSIBLE (FORWARDING FUNCTION)When printing is not possible because of a paper, t

50ADVANCED TRANSMISSION METHODS3Select "RX DATA TRANSFER" with the [ ] or [ ] key.4Press the [OK] key.5Select "TRANSFER" with the

51ADVANCED TRANSMISSION METHODS3INSTALLING THE PC-FAX DRIVER (THAT ACCOMPANIES THE MACHINE)1Insert the "Software CD-ROM" that accompanies th

524TRANSMISSION USING F-CODESThis chapter explains F-code transmission, which gives you a convenient means of performing advanced operations such as r

53TRANSMISSION USING F-CODES4When communication occurs involving a box, the communication will only take place if the sub-address and passcode that th

54F-CODE POLLING MEMORYF-code polling memory allows one fax machine to call another fax machine and initiate reception of a document that has been sca

55TRANSMISSION USING F-CODES4USING F-CODE POLLING MEMORYIn order for another machine to retrieve a document from your machine, you must first scan the

56TRANSMISSION USING F-CODESChecking and clearing document data in a boxThe procedures for checking document data in an F-code polling memory box by p

57TRANSMISSION USING F-CODES4PROCEDURE FOR F-CODE POLLINGMake sure that a document has not been placed in the document feeder tray or on the document

4TO USE THIS PRODUCT CORRECTLY AS A FACSIMILESeveral points must be kept in mind when using this product as a facsimile.Please note the following.Line

58TRANSMISSION USING F-CODES10Enter a passcode (maximum 20 digits) with the numeric keys.• Characters that can be entered are numbers, "#",

594F-CODE CONFIDENTIAL TRANSMISSIONF-Code confidential transmission provides a secure means of faxing confidential documents. The sub-address and pass

60TRANSMISSION USING F-CODESF-code confidential transmission1Follow steps 1 to 4 of "BASIC PROCEDURE FOR SENDING FAXES" (page 17) and then f

61TRANSMISSION USING F-CODES4PRINTING A DOCUMENT RECEIVED TO AN F-CODE CONFIDENTIAL MEMORY BOXFaxes received in an F-code confidential memory box are

62F-CODE RELAY BROADCAST TRANSMISSIONThe F-Code relay broadcast function allows the machine to act as a relay machine for a broadcast transmission. Th

63TRANSMISSION USING F-CODES4USING THE F-CODE RELAY BROADCAST FUNCTION (your machine is the relay machine)When a document is received from a relay req

645CONVENIENT METHODS OF USEThis chapter explains convenient functions that can be used when sending a fax, connecting an extension phone, and other f

65CONVENIENT METHODS OF USE5SETTING THE RECEPTION MODEThe machine normally receives faxes automatically after ringing; however, when an extension phon

666PROGRAMMINGThis chapter explains the procedures for programming auto dial keys (Rapid keys, Speed Dial numbers, and group keys), programs, and F-co

67PROGRAMMING63Press the [OK] key.4Select "DIAL" with the [ ] or [ ] key.5Press the [OK] key.6Select "RAPID/SPEED", "GROUP&qu

5TO USE THIS PRODUCT CORRECTLY AS A FACSIMILELithium batteryA lithium battery in the machine is used to retain settings and programmed information suc

68PROGRAMMING11Press the [OK] key.12Enter search characters (see "ENTERING CHARACTERS" on page 86).Up to 10 search characters can be entered

69PROGRAMMING63Enter a sub-address (maximum 20 digits) with the numeric keys.Characters that can be entered are numbers, " ", "#",

70PROGRAMMING[Transmission speed setting]To set the transmission speed, complete steps 1 through 13 on pages 66 to 68 and then follow the steps below.

71PROGRAMMING6[Storing a group key]To store a group key, follow steps 1 through 6 on pages 66 to 67 and then follow the steps below.1Press a Rapid key

72PROGRAMMING[Editing and deleting auto-dial numbers]To edit or delete an auto-dial number, follow steps 1 through 6 on pages 66 and 67 and then follo

73PROGRAMMING611To finish the storing procedure, press the [START] key ( ). If you wish to program an option such as F-code, chain dialling, transmiss

74PROGRAMMING3Select "CHANGE" with the [ ] or [ ] key.4Press the [OK] key.5Press the group key (one of Rapid keys [01] to [50]) that you wis

75PROGRAMMING6● Deleting a group key1In step 3 on page 74, select "DELETE" with the [ ] or [ ] key.2Press the [OK] key.3Press the group key

76PROGRAMMINGSTORING, EDITING AND DELETING PROGRAMSYou can store a transmission method*, cover sheet/message, transmission settings, dual pages, and/o

77PROGRAMMING610Select the program that you wish to store with the [ ] or [ ] key. • A transmission method, cover sheet/message, resolution/exposure s

61BEFORE USING THE FAX FUNCTIONThis chapter contains basic information about using the fax function of the machine. Please read this chapter before us

78PROGRAMMING, EDITING, AND DELETING F-CODE MEMORY BOXESThe procedure for programming a box for F-code transmission is explained here. There are three

79PROGRAMMING6[PROGRAMMING AN F-CODE CONFIDENTIAL BOX]Follow the steps below to program an F-code confidential reception box. An F-code (sub-address a

80PROGRAMMING[PROGRAMMING AN F-CODE RELAY GROUP]This procedure is used to program an F-code relay group box for relay broadcast of a received fax upon

81PROGRAMMING6[PROGRAMMING F-CODE PUBLIC (POLLING MEMORY) BOXES]This setting is used to program a box to store document data for remote transmission w

82PROGRAMMING● Editing an F-code confidential box11Select the name of the F-code confidential box that you wish to edit with the [ ] or [ ] key.If not

83PROGRAMMING6[EDITING AND DELETING F-CODE RELAY GROUPS]9Select "CHANGE" or "DELETE" with the [ ] or [ ] key.10Press the [OK] key.

84PROGRAMMING[EDITING/DELETING F-CODE PUBLIC BOXES]9Select "CHANGE" or "DELETE" with the [ ] or [ ] key.10Press the [OK] key.• If

856PRINTING LISTS OF PROGRAMMED INFORMATION, SETTINGS, AND COMMUNICATION ACTIVITYYou can print lists showing programmed information, settings, and com

86ENTERING CHARACTERSThis section explains how to enter and edit characters for names of rapid dial numbers, Speed Dial numbers, and group keys, as we

87PROGRAMMING6CHARACTER ENTRY KEYS To enter characters, use the character entry keys on the operation panel. The characters entered by each key and ke

71PART NAMES AND FUNCTIONSOPERATION PANEL(1) Page pallet (page 86)(2) [REDIAL/PAUSE] key (pages 15)This is used to redial the last number dialled, and

88PROGRAMMINGINITIAL PROCEDURE FOR ENTERING CHARACTERS Entering alphabetical characters (example: TPS)1Open the Rapid key overlay.To switch between up

89PROGRAMMING6Entering special charactersSpecial characters are entered with the Rapid key overlay opened.1Press the [SP] key.2Select the special char

907TROUBLESHOOTINGThis chapter contains information to help you make efficient use of the fax features of the machine, including solutions to common p

91TROUBLESHOOTING7XX-XX OK When group dialling, broadcast transmission, or F-code relay request transmission was performed,xxx- : Indicates total numb

92VIEWING THE COMMUNICATION ACTIVITY REPORT AT REGULAR INTERVALS(Communication activity report)Your machine keeps a record of the most recent 50 trans

93TROUBLESHOOTING7SELF-DIAGNOSTIC FUNCTIONThe machine has a self-diagnostic function that automatically stops operation if a problem occurs in the mac

94PROBLEMS AND SOLUTIONSIf you experience a problem with the fax function, first check the following table.This section describes problems related to

95TROUBLESHOOTING7The transmitted image is distorted.Were line conditions poor due to thunder or another reason?Try the transmission again. –Were the

968SYSTEM SETTINGSThe system settings are used by the administrator (administrator of the machine) to customize certain features of the machine to bet

97SYSTEM SETTINGS8ADMINISTRATOR SETTINGS MENUThe system settings are accessed via the following menu structure.Refer to this menu when enabling or dis