Sharp MX-M264N User Manual

COPIERPRINTERFACSIMILESCANNER / INTERNET FAXDOCUMENT FILINGTROUBLESHOOTINGBEFORE USING THE MACHINESYSTEM SETTINGSAbout Operation GuideMAKE A COPY PRIN

PRINT A DOCUMENTConserve Print without a computerPrint attractive outputAssemble output into a pamphletPrint on this type of paperAdd text or an image

2-2COPIERCOPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER (Card Shot) . . . . . . . . . . . . . . 2-77PRINTING THE DATE AND A STAMP ON COPIES (Sta

2-3COPIERContentsThis section provides information that you should know before using the machine as a copier.BASE SCREEN OF COPY MODETouch the [COPY]

2-4COPIERContents(8) Paper select displayThis shows the size of paper loaded in each tray.For the bypass tray, the paper type appears above the paper

2-5COPIERContentsCustomizing displayed keysSpecial mode keys and other keys can be displayed in the base screen. By assigning frequently used function

2-6COPIERContentsCOPYING SEQUENCEThis section explains the basic procedure for copying. Select settings in the order shown below to ensure that the co

2-7COPIERContentsOutput settingsSelect copy output settings.The main settings are as follows:• Sort mode Sort mode (page 2-32)• Group mode Group mod

2-8COPIERContents• When one or more special modes are selected, the key appears in the base screen. Touch the key to display a list of the selecte

2-9COPIERContentsORIGINALSCHECKING THE ORIGINAL SIZEWhen [Auto] appears in the [Original] key, the size of the placed original is automatically detect

2-10COPIERContentsStandard original placement orientationsPlace originals in the document feeder tray or on the document glass so that the top and bot

2-11COPIERContentsPAPER TRAYSThe machine is set to automatically select a tray that has the same size of paper as the size of the placed original (aut

ConservePrint on both sides of the paperPrint multiple pages on one side of the paper

2-12COPIERContentsThis section explains the basic procedures for making copies, including selection of the copy ratio and other copy settings.MAKING C

2-13COPIERContents3Set the number of copies (number of sets) with the numeric keys.• Up to 999 copies (sets) can be set.• A single copy can be made ev

2-14COPIERContentsMAKING A COPY USING THE DOCUMENT GLASSTo make a copy of a book or other thick original that cannot be scanned with the automatic doc

2-15COPIERContents3Set the number of copies (number of sets) with the numeric keys.• Up to 999 copies (sets) can be set.• A single copy can be made ev

2-16COPIERContentsAUTOMATIC 2-SIDED COPYINGUSING THE AUTOMATIC DOCUMENT FEEDER TO MAKE 2-SIDED COPIESCopying onto both sides of a sheet saves paper.Au

2-17COPIERContentsUsing the [Binding Change] key4Check the paper to be used.Make sure that the desired paper (tray) is selected.• To change the paper

2-18COPIERContentsAUTOMATIC 2-SIDED COPYING USING THE DOCUMENT GLASSAutomatic 2-sided copying of 1-sided originals1Open the automatic document feeder,

2-19COPIERContents3Select the 2-sided copy mode.(1) Touch the [1-Sided to 2-Sided] key.(2) Touch the [OK] key.• When the document cover is installed,

2-20COPIERContents8Touch the [Read-End] key.To cancel scanning of the original and copying...Press the [STOP] key ( ).System Settings (Administrator):

2-21COPIERContentsCHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPEThe exposure and original image type can be selected to obtain a clear copy.AUTOMATIC A

Print without a computerFTPPrint a file on an FTPPrint a file in a USB memory devicePrint a file in a network folderPrint a file stored in the machine

2-22COPIERContents2Adjust the exposure level.Touch the key to make the copy darker.Touch the key to make the copy lighter.• Guidelines for the exp

2-23COPIERContentsREDUCTION/ENLARGEMENT/ZOOMAUTOMATIC RATIO SELECTION (Auto Image)This section explains the automatic ratio selection function (Auto I

2-24COPIERContentsMANUALLY SELECTING THE RATIO (Preset ratios/Zoom)Touch the [Copy Ratio] key in the base screen of copy mode to select one of five pr

2-25COPIERContents2Touch the [OK] key.After touching the [OK] key, make sure that a paper size suitable for the ratio is selected.When the automatic d

2-26COPIERContentsENLARGING/REDUCING THE LENGTH AND WIDTH SEPARATELY (XY Zoom)The XY Zoom feature allows the horizontal and vertical copy ratios to be

2-27COPIERContentsORIGINAL SIZESSPECIFYING THE ORIGINAL SIZEWhen the original size is a non-standard size or is not detected correctly, manually speci

2-28COPIERContentsSTORING FREQUENTLY USED ORIGINAL SIZESYou can save special original sizes that you frequently use. This section explains how to stor

2-29COPIERContents2Store the original size.(1) Touch the [Store/Delete] tab.(2) Touch a key for storing a custom original size.Touch a key that does n

2-30COPIERContentsRetrieving a stored original sizeTo retrieve a stored original size, touch the [Original] key in the base screen of copy mode and pe

2-31COPIERContentsOUTPUTTo select output functions and the output tray, touch the [Output] key in the base screen of copy mode. Output functions that

Print attractive outputPrint matching the size of the paperAdjust the brightness and contrastBring out faint text and linesAdjusting line width when p

2-32COPIERContentsOUTPUT MODESThis section explains the output modes.Sort modeThis is used to sort (collate) output into sets.Example: Sorting the out

2-33COPIERContentsStaple sort functionThe staple sort function sorts output into sets, staples each set, and delivers the sets to the tray.The relatio

2-34COPIERContentsOriginal placement orientation (for the staple sort)When using the staple sort function, the original must be placed as shown below

2-35COPIERContentsMAKING COPIES USING THE BYPASS TRAYIn addition to plain paper, the bypass tray allows you to make copies on transparency film, envel

2-36COPIERContents4Check the paper type setting for the bypass tray. If you need to change the setting, touch the paper type key.If you do not need to

2-37COPIERContentsEnter the paper size of the bypass trayWhen the [Custom Size] key is touched, the paper size entry screen appears.Touch the X (width

2-38COPIERContentsThis chapter explains Margin Shift, Erase, Dual Page Copy, and other special modes.SPECIAL MODESWhen the [Special Modes] key is pres

2-39COPIERContentsSpecial modes menu (2nd screen)(1) [Stamp] key PRINTING THE DATE AND A STAMP ON COPIES (Stamp) (page 2-80)(2) [Image Edit] key [Im

2-40COPIERContents[OK] key and [Cancel] keyIn some cases two [OK] keys and one [Cancel] key will appear in the special mode screens. The keys are used

2-41COPIERContentsADDING MARGINS (Margin Shift)This function is used to shift the copy image right, left or down to adjust the margin.This is convenie

Assemble output into a pamphletCreate a stapled pamphletStaple outputCreate a blank margin Print specific pages on the front side of the paper

2-42COPIERContents4Press the [START] key.Copying will begin.If you are using the document glass to copy multiple original pages, copying will take pla

2-43COPIERContentsERASING PERIPHERAL SHADOWS (Erase)The erase function is used to erase shadows around the edges of copies that occur when copying thi

2-44COPIERContents3Select the erase settings.(1) Touch the desired erase mode.Select one of the four positions.Touch the [Side Erase] key to open the

2-45COPIERContentsCOPYING EACH FACING PAGE OF A BOUND DOCUMENT (Dual Page Copy)The dual page copy function produces separate copies of two document pa

2-46COPIERContents3Select Dual Page Copy.(1) Touch the [Special Modes] key. SPECIAL MODES (page 2-38)(2) Touch the [Dual Page Copy] key so that it is

2-47COPIERContentsMAKING COPIES IN PAMPHLET FORMAT (Pamphlet Copy)This function copies 2 original pages onto the front side and 2 original pages onto

2-48COPIERContents3Select pamphlet copy settings.(1) If the original is 1-sided, touch the [1-Sided] key. If the original is 2-sided, touch the [2-Sid

2-49COPIERContents5Touch the [OK] key.You will return to the base screen of copy mode.6Press the [START] key.Copying will begin.If you are using the d

2-50COPIERContentsCOPYING A LARGE NUMBER OF ORIGINALS AT ONCE (Job Build)This function requires the automatic document feeder to be installed.When cop

2-51COPIERContents3Press the [START] key to scan the first set of originals.Scanning begins.To cancel scanning...Press the [STOP] key ( ).4Insert the

Print on this type of paperEnvelopesTab PaperTransparency film Print specific pages on different paperRotate the image 180 degrees

2-52COPIERContentsChanging the copy settings for each set of originalsThe copy settings (Exposure, Paper Select, and Copy Ratio only) can be changed f

2-53COPIERContentsUSING TWO MACHINES TO MAKE A LARGE NUMBER OF COPIES (Tandem Copy)This function requires the hard disk drive.This function requires t

2-54COPIERContents3Set the number of copies (number of sets) with the numeric keys.Up to 999 copies (sets) can be set. When the [START] key is pressed

2-55COPIERContentsIn this situation...If a machine runs out of paperIf either the master machine or the slave machine run out of paper, the machine th

2-56COPIERContentsUSING A DIFFERENT PAPER TYPE FOR COVERS (Covers/Inserts)This function requires the automatic document feeder.A different type of pap

2-57COPIERContentsINSERTING COVERS IN COPIES (Cover Settings)This function requires the automatic document feeder.A different type of paper can be ins

2-58COPIERContents4Select cover settings.(1) If the cover sheet will be copied on, touch the [Yes] key. Otherwise, touch the [No] key.If the [No] key

2-59COPIERContents6Touch the [OK] key.You will return to the base screen of copy mode.You can touch the [Insertion Type A] key or the [Insertion Type

2-60COPIERContentsINSERTING INSERT SHEETS IN COPIES (Insert Settings)This function requires the automatic document feeder.You can have different paper

2-61COPIERContents4Select insert settings.(1) If the insert will be copied on, touch the [Yes] key. Otherwise, touch the [No] key.If the [No] key is t

Add text or an imageAdd a watermark to print dataOverlay an image on the print dataOverlay a fixed form on the print data

2-62COPIERContents6Touch the [Insertion Settings] key.7Specify the pages where inserts A and B will be inserted.(1) Touch the [Insertion Type A] key o

2-63COPIERContents8Touch the [OK] key.You will return to the base screen of copy mode.To select cover settings, touch the [Front Cover] key or the [Ba

2-64COPIERContentsCHANGING COVER/INSERT SETTINGS (Page Layout)This function requires the automatic document feeder.Cover settings and insert settings

2-65COPIERContents3Example: Touch insert A at page 4Touch the key of the page that you wish to delete or change.If you do not need to change the setti

2-66COPIERContents5Change the settings for insert type A/B.The settings are changed in the same way as they are initially configured. See step 7 of &q

2-67COPIERContentsADDING INSERTS WHEN COPYING ON TRANSPARENCY FILM (Transparency Inserts)When copying on transparency film, the sheets may stick toget

2-68COPIERContents4Select insert settings.(1) Select whether or not the insert paper will be copied on ([Yes] or [No]).(2) Touch the [OK] key.You will

2-69COPIERContentsCOPYING MULTIPLE ORIGINALS ONTO ONE SHEET (Multi Shot)Multiple original pages can be copied onto a single sheet of paper in a unifor

2-70COPIERContents3Select the number of originals to be copied onto one sheet of paper, the layout, and the border.(1) Touch the [2in1] key or the [4i

2-71COPIERContentsCOPYING A PAMPHLET (Book Copy)This function is used to make a copy of the two facing pages of an open book or other bound document.C

Other convenient functionsCorrect the size or orientation of the print dataz Enlarge or reduce the print imagez Print a mirror-imageSecurity is import

2-72COPIERContents2Select book copy settings.(1) Select the binding position ([Left Binding] or [Right Binding]).(2) To insert a cover, touch the [Cov

2-73COPIERContents4Touch the [OK] key.You will return to the base screen of copy mode.5Place the original face down on the document glass.Place the op

2-74COPIERContents8Touch the [Read-End] key.Copying will begin.To cancel scanning and copying...Press the [STOP] key ( ).• Four original pages will be

2-75COPIERContentsCOPYING CAPTIONS ONTO TAB PAPER (Tab Copy)Captions can be copied onto the tabs of tab paper. Prepare appropriate originals for the t

2-76COPIERContents1Place the original.Place the original face up in the document feeder tray, or face down on the document glass.2Select the special m

2-77COPIERContentsCOPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER (Card Shot)When copying a card, this function allows you to copy the front and re

2-78COPIERContents4Select card shot settings.(1) Enter the original size.With the [X] key highlighted, enter the X (horizontal) dimension of the origi

2-79COPIERContents• The original must be placed on the document glass.• Copying is only possible on standard size paper.• XY Zoom cannot be used when

2-80COPIERContentsPRINTING THE DATE AND A STAMP ON COPIES (Stamp)Use this function to print the date, a stamp, the page number, and text on copies. In

2-81COPIERContentsGENERAL PROCEDURE FOR USING STAMPTo select stamp settings, follow the steps below.1Place the original.Place the original face up in

SEND A FAXConserve Send this type of documentPrevent transmission to the wrong destinationSend a clear documentSave trouble Security is importantOther

2-82COPIERContents4Select Stamp.For detailed information on each of the stamp items, see the following sections:Date: ADDING THE DATE TO COPIES (Date)

2-83COPIERContents7Press the [START] key.Copying will begin.If you are using the document glass to copy multiple original pages, copying will take pla

2-84COPIERContentsADDING THE DATE TO COPIES (Date)The date can be printed on copies. The position of the date, colour, format, and page (first page on

2-85COPIERContents4Select the pages that the date will be printed on and touch the [OK] key.Select printing on the first page only, or printing on all

2-86COPIERContentsSTAMPING COPIES (Stamp)Text such as "CONFIDENTIAL" can be printed in white on a dark background as a "stamp" on

2-87COPIERContents3Touch the [Exposure] key and set the colour and density.If you wish to darken the exposure, touch the key. If you wish to lighten

2-88COPIERContentsPRINTING PAGE NUMBERS ON COPIES (Page Numbering)Page numbers can be printed on copies.The position, format, and page number can be s

2-89COPIERContents3To configure page number settings, touch the [Page Number] key.If you do not need to configure page number settings, go to step 9.4

2-90COPIERContents6Touch each item that you want counted in the page numbers so that a checkmark appears , and then touch the [OK] key.Items with a c

2-91COPIERContents• When Page Numbering is selected, copying in group mode is not possible. The mode automatically changes to sort mode.• When the pag

ConserveSend when the rate is lowestCheck received data before printingSend two original pages as a single pageRelay a transmission through a branch o

2-92COPIERContentsPRINTING TEXT ON COPIES (Text)Entered text can be printed on copies. Up to 30 frequently used text strings can be stored.Example: Pr

2-93COPIERContents4Select the pages to be printed on and touch the [OK] key.Select printing on the first page only, or printing on all pages.After tou

2-94COPIERContentsStoring, editing, and deleting text strings1Touch the [Text] key in the stamp selection screen.See steps 1 to 4 of "GENERAL PRO

2-95COPIERContents4Touch the [Back] key.You will return to the screen of step 2.To copy using a stored text string, continue from step 2 of "PRIN

2-96COPIERContentsCHECKING THE STAMP LAYOUT (Layout)After stamp items have been selected, you can check the print layout, change the print position, a

2-97COPIERContents4Touch the key of the desired destination position.The touched position key is highlighted and the print position changes.The keys t

2-98COPIERContentsADDING A WATERMARK TO A COPY (Watermark)This function requires the hard disk drive.When making a copy, specific text can be added to

2-99COPIERContents4Touch the keys to set the angle of the watermark.5Select the pages that the watermark will be printed on and touch the [OK] key.S

2-100COPIERContents[Image Edit] KEYWhen the [Image Edit] key is touched in the 2nd special modes menu screen, the image edit menu screen opens.Image e

2-101COPIERContentsREPEATING PHOTOS ON A COPY (Photo Repeat)Photo Repeat is used to create repeated images of a photo-size original (130 mm x 90 mm si

MAKE A COPYConserve Reduce copy mistakesMake a copy of this type of originalMake a copy on this type of paper2012/04/04Add the date or page numbersAss

Send this type of documentBulky original (shadows appear at edges)Bound original such as a book (one page at a time)More original pages than can be lo

2-102COPIERContents2Select the special modes.(1) Touch the [Special Modes] key.(2) Touch the keys to switch through the screens.(3) Touch the [Image

2-103COPIERContentsCREATING A LARGE POSTER (Multi-Page Enlargement)This function is used to enlarge an image of an original and print it as a composit

2-104COPIERContents2* The size that is twice A0 size.Set the enlargement size and the original size.(1) Select the size system that you wish to use fo

2-105COPIERContents4Touch the [OK] key.You will return to the special modes screen. Touch the [OK] key to return to the base screen of copy mode.5Pres

2-106COPIERContentsREVERSING THE IMAGE (Mirror Image)This feature is used to make a copy that is a mirror image of the original.1Place the original.Pl

2-107COPIERContentsCOPYING IN THE CENTRE OF THE PAPER (Centring)This is used to centre the copied image on the paper.This lets you place the image in

2-108COPIERContentsREVERSING WHITE AND BLACK IN A COPY (B/W Reverse)This is used to reverse black and white in a copy to create a negative image. This

2-109COPIERContentsADJUSTING THE SHARPNESS OF AN IMAGE (Sharpness)This is used to sharpen an image or make it softer.1Place the original.Place the ori

2-110COPIERContentsCHECKING COPIES BEFORE PRINTING (Proof Copy)This function requires the hard disk drive.This feature prints only one set of copies,

2-111COPIERContents4Set the number of copies (number of sets) with the numeric keys.If you will copy multiple originals using the document glass, swit

Prevent transmission to the wrong destinationCheck the destination once more before sendingCheck the result of transmissionCheck the log of previous t

2-112COPIERContents7Change the settings.(1) Touch the key of the setting that you want to change.The setting screen of the touched key opens. Change t

2-113COPIERContentsCHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE COPYING (Original Count)The number of scanned original sheets can be counted

2-114COPIERContentsCOPYING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original)This function requires the automatic document feeder.Even when B4 (8-1/2&

2-115COPIERContents1Insert the originals face up in the document feeder tray.N When "Same Width" is usedPlace the originals with the sides t

2-116COPIERContents4Press the [START] key.Copying will begin.To cancel scanning and copying...Press the [STOP] key ( ).• When [Different Width] is sel

2-117COPIERContentsCOPYING THIN ORIGINALS (Slow Scan Mode)This function requires the automatic document feeder.Use this function when you wish to scan

2-118COPIERContentsThe "2-Sided to 2-Sided" and "2-Sided to 1-Sided" modes of automatic 2-sided copying cannot be used. To cancel

2-119COPIERContentsThis section explains convenient copy functions such as interrupting a copy run, changing the order of reserved copy jobs, and stor

2-120COPIERContents• If user authentication is enabled, the login screen will appear when the [Interrupt] key is pressed. Enter your user name and pas

2-121COPIERContentsCHECKING A PREVIEW IMAGE OF A COPY (Preview)This function requires the hard disk drive.You can touch the [Preview] key so that it i

Send a clear documentAdjust the exposureAdjust the image qualitySpecify the size before sendingSend without shadows at the edges

2-122COPIERContentsTo cancel the operation...Press the [CLEAR ALL] key ( ).System Settings (Administrator): Default PreviewYou can set the default sta

2-123COPIERContentsPREVIEW SCREENThe preview screen is explained below.(1) Preview imageAn image of the selected received image appears.If the image i

2-124COPIERContentsJOB STATUS SCREENThe job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status scr

2-125COPIERContentsJOB QUEUE SCREEN AND COMPLETED JOB SCREENThe job status screen consists of the job queue screen that shows copy and print jobs wait

2-126COPIERContentsJob key displayEach job key shows the position of the job in the job queue and the current status of the job.(1) Indicates the numb

2-127COPIERContentsCANCELLING A JOB THAT IS WAITING IN THE QUEUEA copy job that is waiting to be printed can be cancelled.1Press the [JOB STATUS] key.

2-128COPIERContentsGIVING PRIORITY TO A JOB IN THE QUEUEIf a copy job is begun when there are already multiple jobs in the queue, the copy job will ap

2-129COPIERContentsCHECKING INFORMATION ON A COPY JOB WAITING IN THE QUEUEDetailed information can be displayed on a copy job waiting in the queue.1Pr

2-130COPIERContentsSTORING COPY OPERATIONS (Job Programs)A job program is a group of copy settings stored together. When copy settings are stored in a

2-131COPIERContentsSTORING (EDITING/DELETING) A JOB PROGRAMThe procedures for storing copy settings in a job program and deleting a job program are ex

Save trouble12 3Store frequently used settingsSend to multiple destinationsXXXX-6789XXXX-9874XXXX-4567XXXX-5432XXXX-9999View the transmission logXXXX-

2-132COPIERContents4Select the copy settings that you wish to store in the job program and touch the [OK] key.To assign a name to the program, touch t

2-133COPIERContentsAPPENDIXExamples of covers and insertsThe relations between the originals and finished copies when covers or inserts are inserted a

2-134COPIERContentsCovers (1-sided copying of 1-sided originals)1-sided copies are made of the following 1-sided originals.1st page 2nd page 3rd page

2-135COPIERContentsCovers (2-sided copying of 1-sided originals)2-sided copies are made of the following 1-sided originals.1st page 2nd page 3rd page

2-136COPIERContentsCovers (1-sided copying of 2-sided originals)1-sided copies are made of the following 2-sided originals.1st page 2nd page 3rd pageC

2-137COPIERContentsCovers (2-sided copying of 2-sided originals)2-sided copies are made of the following 2-sided originals.1st page 2nd page 3rd pageC

2-138COPIERContentsInserts (copying of 1-sided originals)1-sided and 2-sided copying of the following 1-sided originals. The example of adding an inse

3-1This chapter provides detailed explanations of the procedures for using the printer function.PRINTER FUNCTION OF THE MACHINE . . . . . . . . 3-3PR

3-2PRINTERPRINT FUNCTIONS FOR SPECIAL PURPOSES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-45• PRINTING SPECIFIED PAGES ON DIFFERE

3-3PRINTERContentsPRINTER FUNCTION OF THE MACHINETo enable printing from your computer, a printer driver must be installed.See the table below to dete

Security is importantCheck the destination once more before sendingSend confidentiallyPrint protected reception dataInitiate reception of a document f

3-4PRINTERContentsBASIC PRINTING PROCEDUREThe following example explains how to print a document from "WordPad", which is a standard accesso

3-5PRINTERContents3Select print settings.(1) Click the [Paper] tab.(2) Select the paper size.To select settings on other tabs, click the desired tab a

3-6PRINTERContentsSELECTING THE PAPERThis section explains how to configure the "Paper Selection" setting on the [Paper] tab of the printer

3-7PRINTERContentsPRINTING ON ENVELOPESThe bypass tray can be used to print on special media such as envelopes. The procedure for printing on an envel

3-8PRINTERContentsPRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLEDWhen the user authentication function is enabled in the machine's syst

3-9PRINTERContents2Enter your login name and password.(1) Click the [Job Handling] tab.(2) Enter your user information.• When authentication is by log

3-10PRINTERContents• When user authentication is enabled in the system settings (administrator), printing is possible without entering user informatio

3-11PRINTERContentsVIEWING PRINTER DRIVER HELPWhen selecting settings in the printer driver, you can display Help to view explanations of the settings

3-12PRINTERContentsSAVING FREQUENTLY USED PRINT SETTINGSSettings configured on each of the tabs at the time of printing can be saved as user settings.

3-13PRINTERContents3Check and save the settings.(1) Check the displayed settings.(2) Enter a name for the settings (maximum of 20 characters).(3) Clic

Other convenient functionsConvenient management functionsz Forward a received fax to a network addressz Print a list of addressesConvenient functionsz

3-14PRINTERContentsUSING SAVED SETTINGSDeleting saved settingsSelect the user settings that you want to delete in (1) of step 2 above, and click the [

3-15PRINTERContentsCHANGING THE PRINTER DRIVER DEFAULT SETTINGSThe default settings of the printer driver can be changed using the procedure below. Th

3-16PRINTERContents4Configure the settings and click the [OK] button.For explanations of the settings, see printer driver Help.

3-17PRINTERContentsBASIC PRINTING PROCEDUREThe following example explains how to print a document from the standard accessory program "TextEdit&q

3-18PRINTERContentsPRINTING1Select [Print] from the [File] menu of TextEdit.The menu used to execute printing may vary depending on the software appli

3-19PRINTERContentsSELECTING THE PAPERThis section explains the [Paper Feed] settings in the print settings window.• When [Auto Select] is selectedA t

3-20PRINTERContentsPRINTING ON ENVELOPESThe bypass tray can be used to print on special media such as envelopes. The procedure for printing on an enve

3-21PRINTERContentsPRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLEDWhen the user authentication function is enabled in the machine's sys

3-22PRINTERContents3Start printing.(1) Enter your user information.• When authentication is by login name/passwordEnter your login name in "Login

3-23PRINTERContentsThis section explains frequently used functions.• SELECTING A PRINT MODE SETTING (page 3-24)• TWO-SIDED PRINTING (page 3-25)•FITTIN

SCAN AN IMAGE / SEND AN INTERNET FAXSend a clear imageSend this type of documentPrevent transmission to the wrong destinationSend a smaller fileSave t

3-24PRINTERContentsSELECTING A PRINT MODE SETTINGThis section explains the procedure for selecting a print mode setting. The "Print Mode Settings

3-25PRINTERContentsTWO-SIDED PRINTINGThe machine can print on both sides of the paper. This function is useful for many purposes, and is particularly

3-26PRINTERContents(1) Select [Layout].(2) Select [Long-edged binding] or [Short-edged binding].Macintosh(1)(2)

3-27PRINTERContentsFITTING THE PRINT IMAGE TO THE PAPERThis function is used to automatically enlarge or reduce the printed image to match the size of

3-28PRINTERContentsPRINTING MULTIPLE PAGES ON ONE PAGEThis function can be used to reduce the print image and print multiple pages on a single sheet o

3-29PRINTERContents(1) Configure the settings on the [Main] tab.(2) Select the number of pages per sheet.(3) If you wish to print borderlines, click t

3-30PRINTERContentsSTAPLING OUTPUTStaple functionThe staple function can be used to staple output.This function saves considerable time when preparing

3-31PRINTERContents(1) Configure the settings on the [Main] tab.(2) Select the "Binding Edge".This setting is only effective for Pamphlet St

3-32PRINTERContentsThis section explains convenient functions for specific printing objectives.• CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTE

3-33PRINTERContents(1) Select [Printer Features].(2) Select the "Binding Edge".(3) Select [Tiled Pamphlet] or [2-Up Pamphlet].Macintosh(1) (

Send a clear imageAdjust the contrast or image qualityAdjust the resolution before sendingSend without shadows at the edgesSuppress the background of

3-34PRINTERContentsINCREASING THE MARGIN (Margin Shift)This function is used to shift the print image to increase the margin at the left, right, or to

3-35PRINTERContentsCREATING A LARGE POSTER (Poster Printing)(This function is only available in Windows.)One page of print data can be enlarged and pr

3-36PRINTERContentsFUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGEROTATING THE PRINT IMAGE 180 DEGREES (Rotate 180 degrees)This feature rota

3-37PRINTERContentsENLARGING/REDUCING THE PRINT IMAGE (Zoom/XY-Zoom)This function is used to enlarge or reduce the image to a selected percentage. Thi

3-38PRINTERContentsADJUSTING LINE WIDTHS WHEN PRINTING (Line Width Settings)(This function is only available in Windows.)When lines in special applica

3-39PRINTERContentsREVERSING THE IMAGE (Mirror Image)The image can be reversed to create a mirror image. This function can be used to conveniently pri

3-40PRINTERContentsIMAGE ADJUSTMENT FUNCTIONADJUSTING THE BRIGHTNESS AND CONTRAST OF THE IMAGE (Image Adjustment)The brightness and contrast can be ad

3-41PRINTERContentsPRINTING FAINT TEXT AND LINES IN BLACK (Text To Black/Vector To Black)(This function is only available in Windows.)When printing a

3-42PRINTERContentsFUNCTIONS THAT COMBINE TEXT AND IMAGESADDING A WATERMARK TO PRINTED PAGES (Watermark)Faint shadow-like text can be added to the bac

3-43PRINTERContentsPRINTING AN IMAGE OVER THE PRINT DATA (Image Stamp)(This function is only available in Windows.)A bitmap or JPEG image stored on yo

Send this type of documentBulky original (shadows appear at edges)Bound original such as a book (one page at a time)More original pages than can be lo

3-44PRINTERContentsCREATING OVERLAYS FOR PRINT DATA (Overlays)(This function is only available in Windows.)The print data can be printed in a previous

3-45PRINTERContentsPRINT FUNCTIONS FOR SPECIAL PURPOSESPRINTING SPECIFIED PAGES ON DIFFERENT PAPER (Different Paper)• Using this function in a Windows

3-46PRINTERContents(This function can only be used in Mac OS X v10.4.11, v10.5 to 10.5.8, 10.6 to 10.6.8 and 10.7 to 10.7.2.)(1) Select [Printer Featu

3-47PRINTERContentsADDING INSERTS WHEN PRINTING ON TRANSPARENCY FILM (Transparency Inserts)When printing on transparency film, this function helps pre

3-48PRINTERContentsPRINTING A CARBON COPY (Carbon Copy)(This function is only available in Windows.)This function is used to print an additional copy

3-49PRINTERContentsPRINTING TEXT ON TABS OF TAB PAPER (Tab Paper Print/Tab Paper Settings)(This function is only available in Windows.)This function i

3-50PRINTERContentsTab Paper PrintOpen the data that you wish to print on the tab paper and then select the settings. (This function can be used when

3-51PRINTERContentsTWO-SIDED PRINTING WITH SPECIFIC PAGES PRINTED ON THE FRONT SIDE (Chapter Inserts)(This function is only available in Windows.)You

3-52PRINTERContentsCONVENIENT PRINTER FUNCTIONSUSING TWO MACHINES TO PRINT A LARGE PRINT JOB (Tandem Print)This function requires the hard disk drive.

3-53PRINTERContentsSAVING AND USING PRINT FILES (Retention/Document Filing)This function requires the hard disk drive.This function is used to store a

Prevent transmission to the wrong destinationCheck the result of transmissionCheck the log of previous transmissionsStamp scanned original pages

3-54PRINTERContents(1) Select [Job Handling].(2) Select the retention setting.Click the [Retention] checkbox . Select the retention method in "R

3-55PRINTERContentsWhen you do not have the printer driver installed on your computer, or when the software application used to open a file that you w

3-56PRINTERContentsDIRECTLY PRINTING A FILE ON AN FTP SERVERWhen an FTP server is configured in the machine's Web pages, you can specify and prin

3-57PRINTERContentsDIRECTLY PRINTING A FILE IN USB MEMORYThis function requires the hard disk drive.A file in a USB memory device connected to the mac

3-58PRINTERContents2Access the USB memory device.(1) Touch the [DOCUMENT FILING] key.(2) Touch the [Ex Data Access] tab.(3) Touch the [USB Memory] key

3-59PRINTERContents5Remove the USB memory device from the machine.When you select a PDF file that has a password, you must enter the password in the j

3-60PRINTERContentsDIRECTLY PRINTING A FILE IN A NETWORK FOLDERYou can use the machine's operation panel to select and print a file on a server o

3-61PRINTERContents2Access the network folder.(1) Touch the key of the workgroup that you wish to access.(2) Touch the key of the server or computer t

3-62PRINTERContents3Touch the key of the file that you wish to print.• The icon appears to the left of keys of files that can be printed.• The ico

3-63PRINTERContentsDIRECTLY PRINTING FROM A COMPUTERSettings can be configured in the Web pages of the machine to enable direct printing from a comput

ConserveCopy on both sides of the paperCopy multiple pages on one side of one sheet of paperCopy on the front and back of a card

Send a smaller fileSend at low resolutionCompress a file before sendingReduce an image before sendingSend an image in black & whiteSend two origin

3-64PRINTERContentsE-MAIL PRINTAn e-mail account can be configured in the machine to have the machine periodically check your mail server and automati

3-65PRINTERContentsJOB STATUS SCREENThe job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status scr

3-66PRINTERContentsSPOOL SCREEN/JOB QUEUE SCREEN/COMPLETED JOB SCREENThe job status screen consists of the job queue screen that shows copy and print

3-67PRINTERContentsJob key displayEach job key shows the position of the job in the job queue and the current status of the job.(1) Indicates the numb

3-68PRINTERContentsPRINTING AN ENCRYPTED PDF FILEEncrypted PDF is used to protect a PDF file by requiring the entry of a password to print or edit the

3-69PRINTERContentsGIVING A PRINT JOB PRIORITY/CANCELLING A PRINT JOBGIVING A PRINT JOB PRIORITYWhen the machine is busy copying or printing a receive

3-70PRINTERContentsCANCELLING A PRINT JOBA job being printed, a job waiting to be printed, or a spooled job can be cancelled.1Press the [JOB STATUS] k

3-71PRINTERContentsCHANGING TO ANOTHER PAPER SIZE AND PRINTING WHEN PAPER RUNS OUTIf printing stops because the machine ran out of paper, or if the si

3-72PRINTERContentsPRINTER DRIVER SPECIFICATION LISTAvailable functions and output results may vary depending on the type of printer driver being used

3-73PRINTERContents*1 The specifications of each function in Windows PPD and Macintosh PPD vary depending on the operating system version and the soft

Save trouble12 3Store frequently used settingsSend to multiple [email protected]@[email protected]@[email protected] the transmis

3-74PRINTERContentsPRINTER SPECIFICATIONS*1 When the PS3 expansion kit is installed and the machine is used as a PostScript printer.*2 Barcode font ki

4-1This chapter provides detailed explanations of the procedures for using the fax function.BEFORE USING THE MACHINE AS A FAXPREPARATIONS FOR FAX . .

4-2FACSIMILEFAX RECEPTIONRECEIVING FAXES . . . . . . . . . . . . . . . . . . . . . . . . 4-59• RECEIVING A FAX . . . . . . . . . . . . . . . . . . .

4-3FACSIMILEUSING AN EXTENSION PHONECONNECTING AND USING AN EXISTING PHONE (Extension Phone Connection) . . . . . . 4-125• RECEIVING A FAX AFTER ANS

4-4FACSIMILEContentsThis section provides information that you should know before using the machine as a fax machine.PREPARATIONS FOR FAXTo use the ma

4-5FACSIMILEContentsSETTING THE TELEPHONE LINE TYPEThe machine's dial mode setting must be set to the type of telephone line you are using.If the

4-6FACSIMILEContentsCHECKING THE DATE AND TIMEVerify that the correct date and time are set in the machine.The date and time are set in the system set

4-7FACSIMILEContentsBASE SCREEN OF FAX MODETo use the fax function, select settings and operations in the base screen of fax mode. To display the base

4-8FACSIMILEContentsBASE SCREEN OF FAX MODEThis screen is used to select settings and operations in fax mode.(1) Mode select keysUse these keys to swi

4-9FACSIMILEContents(15) / / keyWhen "Hold Setting for Received Data Print" or "Received Data Image Check Setting" is enabled

Other convenient functionsConvenient management functionsz Forward a received fax to a network addressz Print a list of transmission destinationsConve

4-10FACSIMILEContents[R] keyWhen the machine is connected to a PBX, the "PBX Setting" can be enabled to automatically connect to the outside

4-11FACSIMILEContentsADDRESS BOOK SCREENThis screen is used to select a destination from the list of stored destinations.(1) This shows the destinatio

4-12FACSIMILEContentsCHANGING THE DISPLAY OF ONE-TOUCH KEYS IN THE ADDRESS BOOK SCREENYou can show only destinations of a specific transmission mode i

4-13FACSIMILEContentsIndex displayIndexes make it easy to search for a destination (one-touch key). The destinations are displayed separately using al

4-14FACSIMILEContentsFAX TRANSMISSION SEQUENCEThis section explains the basic procedure for sending a fax.Place the original.Place the original in the

4-15FACSIMILEContentsSelect image settings.Select settings for the original to be faxed.• [Original] key: Use this key to select the original size, th

4-16FACSIMILEContentsBegin transmissionScan the original and send the fax.If the original is placed on the document glass, follow these steps to start

4-17FACSIMILEContentsThis section explains how to enter destination fax numbers.Destination fax numbers can be entered using the numeric keys, or by r

4-18FACSIMILEContentsRETRIEVING A FAX NUMBER FROM THE ADDRESS BOOKThe address book screen shows stored destinations as one-touch keys.A destination fa

4-19FACSIMILEContentsRETRIEVING A STORED DESTINATIONA destination fax number is retrieved by simply touching the one-touch key of that destination.1To

SAVE A JOB AND REUSE IT LATERSearch for a file Organize my filesSave an important documentPrint a batch of files

4-20FACSIMILEContentsCHECKING AND DELETING ENTERED DESTINATIONSWhen multiple destinations have been entered, you can display and check the destination

4-21FACSIMILEContentsUSING A SEARCH NUMBER TO RETRIEVE A DESTINATIONA destination stored in the address book can be retrieved using the key. This ca

4-22FACSIMILEContentsRETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOKIf an LDAP server is stored in the Web pages, you can look up a destination fa

4-23FACSIMILEContentsStoring a destination from a global address book in the machine's address bookA destination from a global address book can b

4-24FACSIMILEContentsUSING THE RESEND FUNCTIONThe destinations of the most recent 8 transmissions by fax, Scan to E-mail, and/or Internet fax are stor

4-25FACSIMILEContentsCHAIN DIALLINGNumber sequences entered with the numeric keys and/or one-touch keys can be linked together with pauses and dialled

4-26FACSIMILEContentsThis section explains the basic procedures for sending a fax.TRANSMISSION METHODSThe methods that can be used to send a fax from

4-27FACSIMILEContentsTo fax thick originals or pages of a book, use the document glass. USING THE DOCUMENT GLASS FOR TRANSMISSION (page 4-35)If you w

4-28FACSIMILEContentsPLACEMENT ORIENTATION OF THE ORIGINALWhen an A4 (8-1/2" x 11") original is placed in vertical orientation ( ), the imag

4-29FACSIMILEContentsTRANSMITTABLE ORIGINAL SIZESThe following original sizes can be transmitted.*A long original can be transmitted.THE SIZE OF THE P

Search for a fileabcSearch for a file using a keywordSearch by checking the contents of files

4-30FACSIMILEContentsWHEN THE LINE IS BUSYIf the line is busy when you send a fax, transmission will be re-attempted automatically after a preset inte

4-31FACSIMILEContentsFAX DESTINATION CONFIRMATION MODEThe fax destination confirmation mode displays a destination confirmation message when a fax tra

4-32FACSIMILEContentsUSING THE AUTOMATIC DOCUMENT FEEDER FOR TRANSMISSIONThis function requires the automatic document feeder to be installed.This sec

4-33FACSIMILEContentsUSING THE AUTOMATIC DOCUMENT FEEDER TO SEND A FAX IN DIRECT TRANSMISSION MODE1Place the originals face up in the document feeder

4-34FACSIMILEContents• The following functions cannot be used with direct transmission: Program, Timer Transmission, 2in1, Card Shot, Job Build, Polli

4-35FACSIMILEContentsUSING THE DOCUMENT GLASS FOR TRANSMISSIONTo fax a thick original or other original that cannot be fed through the automatic docum

4-36FACSIMILEContents3Press the [START] key.Scanning begins.4If you have another page to scan, change pages and then press the [START] key.Repeat unti

4-37FACSIMILEContentsUSING THE DOCUMENT GLASS TO SEND A FAX IN DIRECT TRANSMISSION MODEWhen sending a fax from the document glass in direct transmissi

4-38FACSIMILEContents3Touch the [Direct TX] key.4Press the [START] key.Transmission begins.To cancel transmission...While "Dialling. Press [ ] to

4-39FACSIMILEContentsTRANSMISSION USING THE SPEAKERWhen the speaker is used to dial, the fax is sent after the number is dialled and the connection is

Organize my filesDelete a fileDelete all filesPeriodically delete files Change the folder

4-40FACSIMILEContentsSENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission)This function is convenient when you need to send the same

4-41FACSIMILEContents2Enter the destination fax number.(1) Touch the [Address Book] key in the base screen.(2) Touch the one-touch key of the desired

4-42FACSIMILEContents4Check the destinations and then touch the [OK] key.To cancel a specified destination...Touch the key of the destination that you

4-43FACSIMILEContentsResending to unsuccessful broadcast transmission destinationsThe results of a completed broadcast transmission can be checked in

4-44FACSIMILEContents4Resend to unsuccessful destinations.(1) Touch the [Failed] tab.(2) Touch the [Retry] key.• The procedure after the [Retry] key i

4-45FACSIMILEContentsSENDING A FAX DIRECTLY FROM A COMPUTER (PC-Fax)A document in a computer can be transmitted via the machine as a fax. Faxes are se

4-46FACSIMILEContentsIMAGE SETTINGSSettings for scanning the original are selected in the base screen of each mode. The current state of each setting

4-47FACSIMILEContentsAUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original)The automatic document feeder will automatically scan both sid

4-48FACSIMILEContentsSPECIFYING THE SCAN SIZE AND SEND SIZE (Enlarge/Reduce)When the original is placed, its size is automatically detected and displa

4-49FACSIMILEContentsSpecifying the original scan size (by paper size)If the original is a non-standard size or you wish to change the scan size, touc

MAINTAIN THE MACHINEClean the machineReplace a toner cartridgeReplace the staple cartridgeReplace the stamp cartridge

4-50FACSIMILEContents4Touch the [OK] key.When [Long Size] is selected, the 2-sided scanning setting and send size cannot be changed.AutoB5Scan Size Se

4-51FACSIMILEContentsSpecifying the original scan size (by numerical values)When scanning a non-standard size original such as a postcard or card, fol

4-52FACSIMILEContents5Touch the [OK] key.The specified size appears in the [Scan Size] key.• When the scan size is specified by numerical values, the

4-53FACSIMILEContentsSpecifying the send size of the originalSpecify the send size as a paper size. If a send size bigger than the scan size is select

4-54FACSIMILEContents4Specify the orientation in which the original is placed.(1) Touch the appropriate [Image Orientation] key.If the wrong orientati

4-55FACSIMILEContentsCHANGING THE EXPOSUREThe exposure can be changed to match the darkness of the original.Refer the following tables to select appro

4-56FACSIMILEContentsCHANGING THE RESOLUTIONThe resolution can be selected to match the characteristics of the original, such as text or photo, the si

4-57FACSIMILEContentsCHECKING THE IMAGE TO BE TRANSMITTED (Preview)This function requires the hard disk drive.If you touch the [Preview] key before sc

4-58FACSIMILEContentsPREVIEW CHECK SCREENThis section explains the preview check screen.(1) Preview imageA preview of the scanned original appears.If

4-59FACSIMILEContentsThis section explains the basic procedures for receiving faxes.RECEIVING FAXESWhen the reception mode is set to "Auto Recept

Clean the machineClean the document glass and automatic document feederClean the original feed rollerClean the bypass feed roller

4-60FACSIMILEContentsRECEIVING A FAXWhen a fax is transmitted to the machine, the machine automatically receives and prints the fax.1The machine rings

4-61FACSIMILEContentsRECEIVING A FAX MANUALLYA fax can be received manually using the touch panel. While the machine rings, touch the [Speaker] key in

4-62FACSIMILEContentsPRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print)"Hold Setting for Received Data Print" can be e

4-63FACSIMILEContentsCHECKING THE IMAGE BEFORE PRINTINGThis function requires the hard disk drive.When "Received Data Image Check Setting" i

4-64FACSIMILEContentsCHECKING THE IMAGE BEFORE FORWARDINGThis function requires the hard disk drive.When "Received Data Image Check Setting"

4-65FACSIMILEContentsIMAGE CHECK SCREENThis function requires the hard disk drive.This section explains the image check screen.(1) Information display

4-66FACSIMILEContentsFORWARDING RECEIVED FAXES (Fax Data Forward)When the machine cannot print because it is out of paper or out of toner, received fa

4-67FACSIMILEContentsFORWARDING RECEIVED FAXES TO AN ADDRESS (Inbound Routing Settings)You can have received faxes automatically forwarded to a facsi

4-68FACSIMILEContents2Storing sender addresses.If you wish to have only faxes from specified addresses forwarded, store the desired sender addresses.

4-69FACSIMILEContents3Store a forwarding table.Follow the steps below to store a forwarding table that combines a specified sender and forwarding addr

iABOUT OPERATION GUIDEThere are two ways to search for a topic in this guide: you can use an "I want to..." menu, or you can use a regular t

4-70FACSIMILEContents4Specifying forwarding tables to be used.To use the inbound routing function, enable the forwarding tables that you wish to use f

4-71FACSIMILEContentsThis section explains special modes that can be used for fax transmission.SPECIAL MODESWhen the [Special Modes] key is touched in

4-72FACSIMILEContents(14) [Transaction Report] key CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) (page 4-97)(15) [Own N

4-73FACSIMILEContentsSTORING FAX OPERATIONS (Program)A program is a group of transmission settings stored together. When transmission settings are sto

4-74FACSIMILEContents1Place the original.Place the original in the document feeder tray or on the document glass as appropriate for the functions stor

4-75FACSIMILEContentsERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase)The erase function is used to erase shadows on images produced when scanning thick

4-76FACSIMILEContents4Select the erase settings.(1) Touch the desired erase mode.Select one of the 4 erase modes.Touch the [Side Erase] key to open th

4-77FACSIMILEContentsTRANSMITTING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan)The left and right sides of an original can be transmitted as two

4-78FACSIMILEContents3Select Dual Page Scan.(1) Touch the [Special Modes] key. SPECIAL MODES (page 4-71)(2) Touch the [Dual Page Scan] key so that it

4-79FACSIMILEContentsSENDING A FAX AT A SPECIFIED TIME (Timer)When this function is used, transmission takes place automatically at a specified time.T

iiHOW TO USE THIS MANUALClick a button below to move to the page that you wish to view.(1) Return to top page buttonIf an operation does not proceed a

4-80FACSIMILEContents4Set the time with the keys.(1) Specify the day.If you do not wish to specify a day, select [---]. In this case, transmission w

4-81FACSIMILEContentsSENDING TWO PAGES AS A SINGLE PAGE (2in1)Two original pages can be reduced and sent as a single page. This function is convenient

4-82FACSIMILEContents3Select 2in1.(1) Touch the [Special Modes] key. SPECIAL MODES (page 4-71)(2) Touch the [2in1] key so that it is highlighted.(3)

4-83FACSIMILEContents• Transmission is not possible at a size smaller than the original size.• This function cannot be used in direct transmission mod

4-84FACSIMILEContentsSENDING BOTH SIDES OF A CARD AS A SINGLE PAGE (Card Shot)This function lets you send the front and reverse sides of a card as a s

4-85FACSIMILEContents4Specify the original size.(1) Enter the original size.• Touch the X (width) numeric value display key and enter the width.• Touc

4-86FACSIMILEContents7Touch the [Read-End] key.If you will continue by scanning the front of the card, you can touch the [Configure] key to change the

4-87FACSIMILEContentsSENDING A LARGE NUMBER OF PAGES (Job Build)This function requires the automatic document feeder to be installed.This function let

4-88FACSIMILEContents4Press the [START] key to scan the first set.To cancel scanning...Press the [STOP] key ( ).5Insert the next set of originals and

4-89FACSIMILEContentsTRANSMITTING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original)This function requires the automatic document feeder to be install

Reduce copy mistakesPrint one set of copies for proofingCheck the number of scanned pages before making copies

iiiMANUALS PROVIDED WITH THE MACHINEOperation manuals in PDF format (this manual)The manuals in PDF format provide detailed explanations of the proced

4-90FACSIMILEContents3Select the mixed size original setting.(1) Touch the [Special Modes] key. SPECIAL MODES (page 4-71)(2) Touch the [Mixed Size Or

4-91FACSIMILEContentsFAXING THIN ORIGINALS (Slow Scan Mode)This function requires the automatic document feeder to be installed.Use this function when

4-92FACSIMILEContents4Press the [START] key.Scanning begins. A beep will sound to indicate that scanning is finished.To cancel scanning...Press the [S

4-93FACSIMILEContentsCHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE TRANSMISSION (Original Count)The number of scanned original sheets can be c

4-94FACSIMILEContents5When scanning ends, check the number of original sheets scanned and touch the [OK] key.Transmission will begin.• When Job Build

4-95FACSIMILEContentsSTAMPING SCANNED ORIGINALS (Verif. Stamp)This function requires the automatic document feeder.This function stamps each original

4-96FACSIMILEContents4Press the [START] key.Scanning begins. A beep will sound to indicate that scanning is finished.To cancel scanning...Press the [S

4-97FACSIMILEContentsCHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report)A transaction report is automatically printed out to a

4-98FACSIMILEContents5Press the [START] key.Scanning begins.• If you inserted the original pages in the document feeder tray, all pages are scanned. A

4-99FACSIMILEContentsADDING YOUR SENDER INFORMATION TO FAXES (Own number sending)Your sender information (date, time, sender name, sender fax number,

ivABOUT OPERATION MANUALThis manual explains how to use the MX-M264N/MX-M314N/MX-M354N digital multifunctional system.Please note• For information on

4-100FACSIMILEContentsTEMPORARILY CHANGING THE SENDER INFORMATION (Own Name Select)You can select the sender information printed on a transmitted fax

4-101FACSIMILEContentsCALLING A FAX MACHINE AND INITIATING RECEPTION (Polling)The Polling function allows the receiving machine to call the transmitti

4-102FACSIMILEContents3Press the [START] key.Your machine will call the other machine and initiate reception of the fax.• Polling reception can be use

4-103FACSIMILEContentsINITIATING POLLING RECEPTION MANUALLYUse this procedure when you must start polling after listening to a recorded greeting, such

4-104FACSIMILEContentsSENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE (Polling Memory)Sending a document that has been scanned into memory when

4-105FACSIMILEContentsSCANNING A DOCUMENT INTO POLLING MEMORYFollow these steps to scan a document into the memory box for polling transmission (Publi

4-106FACSIMILEContents6Select image settings and special modes.• A program, timer setting, transaction report, polling, verif. stamp and document fili

4-107FACSIMILEContentsCHECKING THE DOCUMENT IN THE PUBLIC BOXYou can check the document stored in the machine's public box for memory polling.1Se

4-108FACSIMILEContentsDELETING A DOCUMENT FROM THE PUBLIC BOXDelete a document from the Public Box when it is no longer needed.1Select the special mod

4-109FACSIMILEContentsThis section explains how to perform F-code communication operations. F-code communication is possible with machines of other ma

1-1This chapter provides information, such as basic operation procedures, how to load paper, and machine maintenance.BEFORE USING THE MACHINEPART NAME

4-110FACSIMILEContentsCREATING MEMORY BOXES IN THE MACHINE FOR F-CODE COMMUNICATIONBefore the F-code communication function can be used, special memor

4-111FACSIMILEContentsCONFIDENTIAL COMMUNICATION USING F-CODESBy sending a fax to an F-code memory box (confidential) in the receiving machine (your m

4-112FACSIMILEContentsF-CODE CONFIDENTIAL TRANSMISSIONFollow the steps below to send a confidential fax by adding an F-code to the fax number.1Place t

4-113FACSIMILEContentsCHECKING FAXES RECEIVED BY F-CODE CONFIDENTIAL RECEPTIONWhen an F-code confidential fax is sent to your machine, the fax is rece

4-114FACSIMILEContents5Enter the print passcode with the numeric keys.As each digit is entered, "–" changes to " ".Take care to en

4-115FACSIMILEContentsPOLLING RECEPTION USING F-CODESThis function enables your machine to call another machine and initiate reception of a fax stored

4-116FACSIMILEContents2Enter the destination fax number.(1) Touch the [Address Book] key in the base screen.(2) Touch the one-touch key of the desired

4-117FACSIMILEContentsPOLLING MEMORY TRANSMISSION USING F-CODESWhen your machine receives a transmission request from another machine, this function s

4-118FACSIMILEContents3Touch the [Data Store] key.4Touch the key of the F-code memory polling box.5Specify the number of polling times.(1) Touch the k

4-119FACSIMILEContents7Press the [START] key.Scanning begins.• If you inserted the original pages in the document feeder tray, all pages are scanned.•

1-2BEFORE USING THE MACHINEContentsThis section provides basic information about the machine. Please read this chapter before using the machine.PART N

4-120FACSIMILEContentsCHECKING THE DOCUMENT IN THE F-CODE MEMORY POLLING BOXYou can check the document stored in the F-code memory polling box.A docum

4-121FACSIMILEContentsDELETING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSIONWhen a document in an F-code memory polling box is no longer needed, f

4-122FACSIMILEContentsRELAY REQUEST TRANSMISSION USING F-CODESThis function is used to send a fax to an F-code relay broadcast memory box in another m

4-123FACSIMILEContents2Enter the destination fax number.(1) Touch the [Address Book] key in the base screen.(2) Touch the one-touch key of the desired

4-124FACSIMILEContentsRELAY BROADCAST TRANSMISSION USING F-CODESWhen your machine receives an F-code relay request transmission, the fax is received t

4-125FACSIMILEContentsThis section explains how to use an extension phone to make voice calls and receive a fax after talking with the other party.CON

4-126FACSIMILEContentsRECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Reception)Follow the steps below if you need to start fax

4-127FACSIMILEContentsThis section explains how to check the status of reserved transmission jobs and received faxes.JOB STATUS SCREENThe job status s

4-128FACSIMILEContentsJOB QUEUE SCREEN AND COMPLETED JOB SCREENThe job status screen consists of two screens: the job queue screen, which shows reserv

4-129FACSIMILEContentsJob key displayThe following information is shown in the job queue keys and completed job keys that appear in the job status scr

1-3BEFORE USING THE MACHINEContents(8) USB connector (A type)Supports USB 2.0 (Hi-Speed).This is used to connect a USB device such as USB memory to th

4-130FACSIMILEContents• Completed jobMessage Status"Send OK" Transmission completed."In Memory" Reception completed but the fax ha

4-131FACSIMILEContentsOPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETEDWhen a normal transmission job is completed, it moves to the completed jobs sc

4-132FACSIMILEContentsCHECKING A RESERVED JOB OR THE JOB IN PROGRESSThe detailed contents of a broadcast transmission or serial polling job can be dis

4-133FACSIMILEContentsCHECKING COMPLETED JOBSYou can check a list of the destinations, the destinations for which transmission failed, and other detai

4-134FACSIMILEContentsCANCELLING A FAX IN PROGRESS OR A RESERVED FAXFollow the steps below to cancel a fax transmission that is in progress or a reser

4-135FACSIMILEContentsGIVING PRIORITY TO A RESERVED FAX JOBWhen multiple jobs are waiting to be transmitted, the jobs are normally transmitted in the

4-136FACSIMILEContentsCHECKING THE ACTIVITY LOG (Image Sending Activity Report)IMAGE SENDING ACTIVITY REPORTYou can have the machine print a log of re

4-137FACSIMILEContentsINFORMATION APPEARING IN THE RESULT COLUMNError types and other information are printed in the result column of transaction and

4-138FACSIMILEContentsFACSIMILE SPECIFICATIONS*1 Transmission speed is for an A4 or 8-1/2" x 11" document with approximately 700 characters

5-1This chapter provides detailed explanations of the procedures for using the scanner function and the Internet fax function.USB memory mode can be u

1-4BEFORE USING THE MACHINEContentsINTERIOR(15) Toner cartridgesThese contain toner for printing. When the toner runs out in a cartridge, the cartridg

5-2SCANNER/INTERNET FAXSPECIAL MODESSPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . 5-71STORING SCAN OPERATIONS (Programs) . . . .

5-3SCANNER/INTERNET FAXContentsThis section provides information that you should know before using the machine as a network scanner.NETWORK SCANNER FU

5-4SCANNER/INTERNET FAXContents SENDING AN IMAGE IN USB MEMORY MODE (page 5-35)USB Memory ScanThe scanned file is sent to and stored in a USB memory

5-5SCANNER/INTERNET FAXContentsPREPARATIONS FOR USE AS A NETWORK SCANNERMAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITIONThe main powe

5-6SCANNER/INTERNET FAXContentsSETTINGS REQUIRED IN THE WEB PAGESTo use scan mode and Internet fax mode, the basic network scanner settings, server se

5-7SCANNER/INTERNET FAXContentsSTORING A DESTINATION FOR SCAN TO DESKTOPTo store your computer in the machine as a destination for Scan to Desktop, Ne

5-8SCANNER/INTERNET FAXContentsBEFORE SENDING TO A DIRECT SMTP ADDRESSThe machine supports Direct SMTP, which lets you directly send Internet faxes wi

5-9SCANNER/INTERNET FAXContentsBASE SCREENScan mode, USB memory mode, Internet fax mode, and PC scan mode are used by selecting operations and setting

5-10SCANNER/INTERNET FAXContents(7) Customized keysThe keys that appear here can be changed to show settings or functions that you prefer. Customizin

5-11SCANNER/INTERNET FAXContentsCustomizing displayed keysSpecial mode keys and other keys can be displayed in the base screen. Set these keys to func

1-5BEFORE USING THE MACHINEContentsAUTOMATIC DOCUMENT FEEDER AND DOCUMENT GLASSAutomatic document feeder(1) Paper feed rollerThis roller rotates to au

5-12SCANNER/INTERNET FAXContentsADDRESS BOOK SCREENThis screen is used to select transmission destinations.(1) This shows the selected destination.(2)

5-13SCANNER/INTERNET FAXContentsCHANGING THE DISPLAY OF ONE-TOUCH KEYS IN THE ADDRESS BOOK SCREENYou can show destinations of only a specific transmis

5-14SCANNER/INTERNET FAXContentsIndex displayIndexes make it easy to search for a destination (one-touch key). The destinations are displayed separate

5-15SCANNER/INTERNET FAXContentsSCAN SEND SEQUENCEThis section explains the basic procedure for scanning and transmission. Select settings in the orde

5-16SCANNER/INTERNET FAXContentsSpecial mode settingsSpecial modes can be selected. SPECIAL MODES (page 5-71)Start scanning and transmissionStart sca

5-17SCANNER/INTERNET FAXContentsORIGINAL SIZESTRANSMITTABLE ORIGINAL SIZESThe following original sizes can be transmitted* A long original can be tran

5-18SCANNER/INTERNET FAXContentsThis section explains how to specify destination addresses, including selecting an address from the address book and r

5-19SCANNER/INTERNET FAXContentsRETRIEVING A DESTINATIONA destination is retrieved by selecting its one-touch key.1Touch the [Address Book] key.2Speci

5-20SCANNER/INTERNET FAXContentsCHECKING AND DELETING THE SELECTED DESTINATIONSWhen multiple destinations have been selected, you can display and chec

5-21SCANNER/INTERNET FAXContentsUSING A SEARCH NUMBER TO RETRIEVE A DESTINATIONA destination stored in the address book can be retrieved using the k

1-6BEFORE USING THE MACHINEContentsSIDE AND BACK(1) Service-only connector(2) LAN connectorConnect the LAN cable to this connector when the machine is

5-22SCANNER/INTERNET FAXContentsENTERING AN ADDRESS MANUALLYScan to E-mail, Internet fax, Network Folder and data entry mode addresses can be manually

5-23SCANNER/INTERNET FAXContentsSPECIFYING A NETWORK FOLDERA network folder on a server or computer connected to the same network as the machine can b

5-24SCANNER/INTERNET FAXContents2Access the network folder.(1) Touch the key of the workgroup that you wish to access.(2) Touch the key of the server

5-25SCANNER/INTERNET FAXContentsRETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOKWhen an LDAP server is configured in the Web pages, you can look up

5-26SCANNER/INTERNET FAXContentsStoring a destination from a global address book in the machine's address bookA destination address obtained from

5-27SCANNER/INTERNET FAXContentsUSING THE RESEND FUNCTIONThe destinations of the most recent 8 transmissions by Scan to E-mail, Internet fax (includin

5-28SCANNER/INTERNET FAXContentsSENDING AN IMAGE IN SCAN MODEThis section explains the basic procedure for transmission in scan mode (Scan to E-mail,

5-29SCANNER/INTERNET FAXContents2Specify the destination.(1) Touch the [Address Book] key in the base screen.(2) Touch the one-touch key of the desire

5-30SCANNER/INTERNET FAXContents4Specify the orientation in which the original is placed.To enable the original to be scanned in the correct orientati

5-31SCANNER/INTERNET FAXContents7Touch the [Read-End] key.A beep will sound to indicate that the operation is completed.Open the automatic document fe

1-7BEFORE USING THE MACHINEContentsOPERATION PANEL(1) Touch panelMessages and keys appear in the touch panel display.Touch the displayed keys to perfo

5-32SCANNER/INTERNET FAXContentsCHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXTThe subject, file name, reply-to, and body text can be changed

5-33SCANNER/INTERNET FAXContents4To change the file name, touch the [File Name] key.• The file name is entered in the same way as the subject.• If you

5-34SCANNER/INTERNET FAXContents7To change the body text, touch the [Body Text] key.• This function requires the hard disk drive.• Please go to Step 9

5-35SCANNER/INTERNET FAXContentsSENDING AN IMAGE IN USB MEMORY MODEFollow the steps below to send a scanned image to a commercially available USB memo

5-36SCANNER/INTERNET FAXContents3Switch to USB memory mode and display the image settings screen.(1) Touch the [USB Mem. Scan] tabIf the [USB Mem. Sca

5-37SCANNER/INTERNET FAXContents5Press the [START] key.Scanning begins.• If the original is placed on the document glass, the [Read-End] key appears i

5-38SCANNER/INTERNET FAXContents8When "Sending data has been completed." appears in the touch panel, disconnect the USB memory.Do not discon

5-39SCANNER/INTERNET FAXContentsSPECIFY THE FOLDER IN WHICH THE FILE WILL BE STOREDWhen sending a file to USB memory, a folder can be specified in USB

5-40SCANNER/INTERNET FAXContentsENTERING A FILE NAMEThe file name can be directly entered when performing a scan transmission.Touch the [File Name] ke

5-41SCANNER/INTERNET FAXContentsSENDING A FAX IN INTERNET FAX MODEThe basic procedure for sending a fax in Internet fax mode is explained below. This

1-8BEFORE USING THE MACHINEContents(10) [STOP] key ( )Press this key to stop a copy job or scanning of an original.(11) Main power indicatorThis light

5-42SCANNER/INTERNET FAXContents3Switch to Internet fax mode and display the image settings screen.(1) Touch the [Internet Fax] tab.(2) Touch the [Ori

5-43SCANNER/INTERNET FAXContents7Touch the [Read-End] key.A beep will sound to indicate that the operation is completed.Open the automatic document fe

5-44SCANNER/INTERNET FAXContentsCHANGING THE SUBJECT, FILE NAME, AND BODY TEXTThe subject, file name, and body text can be changed when performing an

5-45SCANNER/INTERNET FAXContents4To change the file name, touch the [File Name] key.The file name is entered in the same way as the subject.5To change

5-46SCANNER/INTERNET FAXContents7Touch the [OK] key.When storing pre-set text for the subject and file name in the Web pages, up to 80 characters can

5-47SCANNER/INTERNET FAXContentsSENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission)The same scanned image can be sent to multiple

5-48SCANNER/INTERNET FAXContents2Specify the destination.(1) Touch the [Address Book] key in the base screen.(2) Touch the one-touch key of the desire

5-49SCANNER/INTERNET FAXContents5Press the [START] key.Scanning begins.• If you inserted the original pages in the document feeder tray, all pages are

5-50SCANNER/INTERNET FAXContentsBROADCAST TRANSMISSIONS THAT INCLUDE INTERNET FAX DESTINATIONSWhen a broadcast transmission includes both scan mode an

5-51SCANNER/INTERNET FAXContents3Display details on the broadcast transmission.(1) Touch the key of the completed broadcast transmission.(2) Touch the

Make a copy of this type of originalMore original pages than can be loaded at onceMixed-size originalsBulky original (shadows appear at edges)Bound or

1-9BEFORE USING THE MACHINEContentsTOUCH PANELThis section explains how to use the touch panel.• To enter text, see "ENTERING TEXT" (page 1-

5-52SCANNER/INTERNET FAXContentsSENDING AN INTERNET FAX FROM A COMPUTER (PC-I-Fax)A file on a computer can be sent via the machine as an Internet fax

5-53SCANNER/INTERNET FAXContentsIMAGE SETTINGSSettings for scanning the original are selected in the base screen of each mode. The current state of ea

5-54SCANNER/INTERNET FAXContentsAUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original)The automatic document feeder can be used to automa

5-55SCANNER/INTERNET FAXContentsSPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce)When the original is placed, its size is automatically

5-56SCANNER/INTERNET FAXContentsSpecifying the original scan size (by paper size)If the original is a non-standard size or you wish to change the scan

5-57SCANNER/INTERNET FAXContentsSpecifying the original scan size (by numerical values)When scanning a non-standard size original such as a card, foll

5-58SCANNER/INTERNET FAXContents5Touch the [OK] key.The specified size appears in the [Scan Size] key.• When the scan size is specified by numerical v

5-59SCANNER/INTERNET FAXContentsSpecifying the send size of the imageSpecify the send size as a paper size. If a send size bigger than the scan size i

5-60SCANNER/INTERNET FAXContents4Specify the orientation in which the original is placed.(1) Touch the appropriate [Image Orientation] key.If this set

5-61SCANNER/INTERNET FAXContentsCHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPEThe exposure and original image type can be set appropriately for the ori

1-10BEFORE USING THE MACHINEContentsExample 4When at least one special mode is selected, the key appears in the base screen.The key can be touched

5-62SCANNER/INTERNET FAXContents3Scan mode, USB memory mode, Data entry modeInternet fax modeSelect the exposure and original image type.(1) Select th

5-63SCANNER/INTERNET FAXContentsCHANGING THE RESOLUTIONThe resolution setting can be selected.1Select the mode and display the image settings screen.(

5-64SCANNER/INTERNET FAXContentsHow to select the resolutionFor normal text originals, 200X200dpi (200X100dpi in Internet fax mode) produces an image

5-65SCANNER/INTERNET FAXContents3Set the format.N Scanning in Mono2(1) Select the file type.To send a file using Encrypt PDF, touch the [Encry.] check

5-66SCANNER/INTERNET FAXContents4To change the number of pages per file, enter the number of pages and exit the format settings.(1) Touch the [Specifi

5-67SCANNER/INTERNET FAXContentsChanging the format (Internet fax mode)The file format for sending an Internet fax is normally set to [TIFF-F]. If the

5-68SCANNER/INTERNET FAXContentsCHANGING THE COLOUR MODEThis procedure is used to change the colour mode used to scan the original when the [ START] k

5-69SCANNER/INTERNET FAXContentsCHECKING THE IMAGE TO BE TRANSMITTED (Preview)This function requires the hard disk drive.If you touch the [Preview] ke

5-70SCANNER/INTERNET FAXContentsPREVIEW CHECK SCREENThis section explains the preview check screen.(1) Preview imageA preview of the scanned original

5-71SCANNER/INTERNET FAXContentsThis section explains special modes that can be used in scan send mode.SPECIAL MODESWhen the [Special Modes] key is to

1-11BEFORE USING THE MACHINEContentsSTATUS DISPLAYWhen the base screen of a mode appears, the right side of the touch panel shows the machine's s

5-72SCANNER/INTERNET FAXContentsInternet fax modeThe keys explained below can only be used in Internet fax mode. The other keys are the same as those

5-73SCANNER/INTERNET FAXContentsSTORING SCAN OPERATIONS (Programs)A destination, original settings, and functions can be stored in a program. When you

5-74SCANNER/INTERNET FAXContents2Select the special modes.(1) Touch the [Special Modes] key.(2) Touch the [Program] key. SPECIAL MODES (page 5-71)3Re

5-75SCANNER/INTERNET FAXContentsERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase)The erase function is used to erase shadows on images produced when sca

5-76SCANNER/INTERNET FAXContents4Select the erase settings.(1) Touch the desired erase mode.Select one of the 4 erase modes.Touch the [Side Erase] key

5-77SCANNER/INTERNET FAXContentsSCANNING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan)The left and right sides of an original can be scanned as t

5-78SCANNER/INTERNET FAXContents3Select the special modes.(1) Touch the tab of the mode that you wish to use.(2) Touch the [Special Modes] key. SPECI

5-79SCANNER/INTERNET FAXContentsSENDING AN IMAGE AT A SPECIFIED TIME (Timer Transmission)This function requires the hard disk drive.This function lets

5-80SCANNER/INTERNET FAXContents4Set the time with the keys.(1) Specify the day.If you do not wish to specify a day, select [---]. In this case, tra

5-81SCANNER/INTERNET FAXContentsWHITENING FAINT COLOURS IN THE IMAGE (Suppress Background)This feature is used to suppress light background areas.• Th

1-12BEFORE USING THE MACHINEContentsSYSTEM BARThe system bar appears at the bottom of the touch panel.The items that appear in the system bar are expl

5-82SCANNER/INTERNET FAXContents4Select the suppress background setting.(1) Adjust the background suppression level.Touch the [+] key to suppress only

5-83SCANNER/INTERNET FAXContentsSCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE (Card Shot)This function lets you send the front and reverse sides of

5-84SCANNER/INTERNET FAXContents4Specify the original size.(1) Enter the original size.• Touch the X (width) numeric value display key and enter the w

5-85SCANNER/INTERNET FAXContents7Touch the [Read-End] key.If you will continue by scanning the front of the card, you can touch the [Configure] key to

5-86SCANNER/INTERNET FAXContentsSCANNING MANY ORIGINALS AT ONCE (Job Build)This function requires the automatic document feeder to be installed.This f

5-87SCANNER/INTERNET FAXContents4Select job build mode.(1) Touch the [Job Build] key so that it is highlighted.(2) Touch the [OK] key.5Press the [STAR

5-88SCANNER/INTERNET FAXContentsSCANNING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original)This function requires the automatic document feeder to be

5-89SCANNER/INTERNET FAXContents4Select the mixed size original setting.(1) Touch the [Mixed Size Original] key so that it is highlighted.(2) Touch th

5-90SCANNER/INTERNET FAXContentsSCANNING THIN ORIGINALS (Slow Scan Mode)This function requires the automatic document feeder to be installed.Use this

5-91SCANNER/INTERNET FAXContents4Select slow scan mode.(1) Touch the [Slow Scan Mode] key so that it is highlighted.(2) Touch the [OK] key.5Press the

1-13BEFORE USING THE MACHINEContents(3) Brightness adjustment keyTouch this key to adjust the brightness of the touch panel.When touched, the followin

5-92SCANNER/INTERNET FAXContentsCHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE TRANSMISSION (Original Count)The number of scanned original shee

5-93SCANNER/INTERNET FAXContents5Press the [START] key.Scanning begins.To cancel scanning...Press the [STOP] key ( ) to cancel the operation. All scan

5-94SCANNER/INTERNET FAXContentsSTAMPING SCANNED ORIGINALS (Verif. Stamp)This function stamps each original that is scanned using the automatic docume

5-95SCANNER/INTERNET FAXContents4Select "Verif. Stamp".(1) Touch the keys to switch through the screens.(2) Touch the [Verif. Stamp] key s

5-96SCANNER/INTERNET FAXContentsELIMINATING BLANK PAGES FROM A TRANSMISSION (Blank Page Skip)When blank pages are included in originals scanned using

5-97SCANNER/INTERNET FAXContents4Set blank page skipping.(1) Select the type of blank page to be skipped.Select from two types.To include blank pages

5-98SCANNER/INTERNET FAXContentsSENDING TWO PAGES AS A SINGLE PAGE (2in1)Two original pages can be reduced to half their original size and sent togeth

5-99SCANNER/INTERNET FAXContents3Select the special modes.(1) Touch the [Internet Fax] tab.(2) Touch the [Special Modes] key. SPECIAL MODES (page 5-7

5-100SCANNER/INTERNET FAXContents7Press the [START] key.Scanning begins.• If you inserted the original pages in the document feeder tray, all pages ar

5-101SCANNER/INTERNET FAXContentsCHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report)A transaction report is automatically prin

1-14BEFORE USING THE MACHINEContentsTURNING THE POWER ON AND OFFThe machine has two power switches. The main power switch is towards the rear on the l

5-102SCANNER/INTERNET FAXContents5Press the [START] key.Scanning begins.• If you inserted the original pages in the document feeder tray, all pages ar

5-103SCANNER/INTERNET FAXContentsThis section explains how to check the status of reserved transmission jobs and received Internet faxes.JOB STATUS SC

5-104SCANNER/INTERNET FAXContentsJOB QUEUE SCREEN AND COMPLETED JOB SCREENThe job status screen consists of two screens: the job queue screen that sho

5-105SCANNER/INTERNET FAXContentsJob key displayThe following information is shown in the job queue keys and completed job keys that appear in the job

5-106SCANNER/INTERNET FAXContents• Completed jobDisplay Status"Send OK" Transmission was completed."In Memory" An Internet fax has

5-107SCANNER/INTERNET FAXContentsOPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETEDWhen a normal transmission job is completed, it moves to the comple

5-108SCANNER/INTERNET FAXContentsCHECKING COMPLETED JOBSThis function requires the hard disk drive. You can check a list of the destinations, the dest

5-109SCANNER/INTERNET FAXContentsSTOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTEDFollow the steps below to stop a job that is being

5-110SCANNER/INTERNET FAXContentsGIVING PRIORITY TO A SCAN TRANSMISSION JOBWhen multiple jobs are waiting to be transmitted, the jobs are normally tra

5-111SCANNER/INTERNET FAXContentsCHECKING THE INTERNET FAX ACTIVITY LOG (Image Sending Activity Report)IMAGE SENDING ACTIVITY REPORTYou can have the m

1-15BEFORE USING THE MACHINEContentsENERGY SAVE FUNCTIONSThis product has the following two energy save functions that conform to the Energy Star guid

5-112SCANNER/INTERNET FAXContentsThis section explains the basic procedures for receiving Internet faxes.RECEIVING AN INTERNET FAXThe Internet fax fun

5-113SCANNER/INTERNET FAXContentsMANUALLY RECEIVING INTERNET FAXESIf the interval for checking for received faxes is somewhat long and you wish to che

5-114SCANNER/INTERNET FAXContentsPRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print)"Hold Setting for Received Data Print&qu

5-115SCANNER/INTERNET FAXContentsCHECKING THE IMAGE BEFORE PRINTINGThis function requires the hard disk drive.When "Received Data Image Check Set

5-116SCANNER/INTERNET FAXContentsCHECKING THE IMAGE BEFORE FORWARDINGThis function requires the hard disk drive.When "Received Data Image Check S

5-117SCANNER/INTERNET FAXContentsIMAGE CHECK SCREENThis function requires the hard disk drive.This section explains the image check screen.(1) Informa

5-118SCANNER/INTERNET FAXContentsFORWARDING RECEIVED INTERNET FAXES TO AN ADDRESS (Inbound Routing Settings)This function requires the hard disk driv

5-119SCANNER/INTERNET FAXContents2Storing sender addresses.If you wish to have only faxes from specified addresses forwarded, store the desired sender

5-120SCANNER/INTERNET FAXContents3Store a forwarding table.Follow the steps below to store a forwarding table that combines a specified sender and for

5-121SCANNER/INTERNET FAXContents4Specifying forwarding tables to be used.To use the inbound routing function, enable the forwarding tables that you w

1-16BEFORE USING THE MACHINEContentsUSER AUTHENTICATIONUser authentication restricts the use of the machine to users that have been registered. The fu

5-122SCANNER/INTERNET FAXContentsThis function requires the hard disk drive.BASIC SCANNING PROCEDUREYou can install the scanner driver on your compute

5-123SCANNER/INTERNET FAXContents[At your computer]3Start the TWAIN-compliant application on your computer and select [Select Scanner] from the [File]

5-124SCANNER/INTERNET FAXContents6Preview the image.(1) Select the location where the original is placed."Scanning Source" menu:• If the ori

5-125SCANNER/INTERNET FAXContents7Select scanning settings while viewing the image.[Rotate] button:Each time this button is clicked, the preview image

5-126SCANNER/INTERNET FAXContents[At the machine]9Touch the [Exit] key in the touch panel.10Touch the [Yes] key.ExitThis machine is in the PC scan mod

5-127SCANNER/INTERNET FAXContentsThis section explains metadata delivery, which can be used when the hard disk drive and application integration modul

5-128SCANNER/INTERNET FAXContentsPREPARATIONS FOR METADATA TRANSMISSIONSETTINGS REQUIRED IN THE WEB PAGESAll settings related to metadata are configur

5-129SCANNER/INTERNET FAXContentsTRANSMITTING METADATAFollow the steps below to select a metadata set, enter each item, and perform metadata transmiss

5-130SCANNER/INTERNET FAXContents4Enter the selected metadata item.(1) Touch the key of the value that you wish to enter.• When the entry values of th

5-131SCANNER/INTERNET FAXContentsMETADATA FIELDSThe following three types of metadata are included in the XML file that is transmitted.• Data automati

1-17BEFORE USING THE MACHINEContentsIf an incorrect user number is entered 3 times in a row...If "A Warning when Login Fails" is enabled in

5-132SCANNER/INTERNET FAXContentsNETWORK SCANNER / INTERNET FAX*1 SPECIFICATIONS*1 The hard disk expansion kit and the Internet fax expansion kit are

6-1This function requires the hard disk drive.This chapter provides detailed explanations of the procedures for using the document filing function. Th

6-2DOCUMENT FILINGContentsThis function requires the hard disk drive.This section provides information that you should know before using the document

6-3DOCUMENT FILINGContentsUSES OF DOCUMENT FILINGQuickly using a fileExample: You prepared handouts consisting of numerous pages for a meeting, howeve

6-4DOCUMENT FILINGContentsBEFORE USING DOCUMENT FILINGThis section provides information that you should know before using the document filing function

6-5DOCUMENT FILINGContentsApproximate number of pages and files that can be stored by document filingCombined total number of pages and total number o

6-6DOCUMENT FILINGContentsAutomatic deletion of filesYou can have document filing data in specified folders automatically deleted at regular intervals

6-7DOCUMENT FILINGContentsFilesWhen a file is saved using "File", the following information can be appended.Saving a file with this informat

6-8DOCUMENT FILINGContentsUSING DOCUMENT FILING IN EACH MODEIn copy or image send mode, the original can be saved as a file on the hard drive at the s

6-9DOCUMENT FILINGContentsScan to HDD modeThe scanned original is saved as an image file. Neither printing nor transmission are performed when Scan to

1-18BEFORE USING THE MACHINEContentsAUTHENTICATION BY LOGIN NAME / PASSWORDThe following procedure is used to log in using a login name and password r

6-10DOCUMENT FILINGContentsBASE SCREEN OF DOCUMENT FILING MODETouch the [DOCUMENT FILING] key in the touch panel to open the base screen of document f

6-11DOCUMENT FILINGContentsThis chapter explains how to save an original as an image file using the Quick File, File, and Scan to HDD functions of doc

6-12DOCUMENT FILINGContents4Select copy settings and then press the [START] key.• Copying begins and the scanned document image is saved to the hard d

6-13DOCUMENT FILINGContentsSAVING A FILE WITH "File"When copying, printing or transmitting a document in copy mode, print mode, or image sen

6-14DOCUMENT FILINGContents4Select copy settings and then press the [START] key.• Copying begins and the scanned document image is saved to the hard d

6-15DOCUMENT FILINGContentsFILE INFORMATIONThis section explains the settings that are configured in step 3 of "SAVING A FILE WITH "File&quo

6-16DOCUMENT FILINGContentsAssigning a file nameA file name can be assigned to the file.Specifying the folderTouch the [File Name] key.A text entry sc

6-17DOCUMENT FILINGContentsStoring a file as a confidential fileA password can be set for the file to prevent others from viewing it. Set a password (

6-18DOCUMENT FILINGContentsSAVING A DOCUMENT FILE ONLY (Scan to HDD)Scan to HDD is used to store a scanned document in the Main folder or a custom fol

6-19DOCUMENT FILINGContents[Original] keyWhen the [Original] key is touched, the following screen appears. This screen is used to change the original

Make a copy on this type of paperEnvelopes and other special mediaTab PaperTransparency film

1-19BEFORE USING THE MACHINEContents3Touch the [Password] key.A text entry screen for entering the password will appear.Enter your password that is st

6-20DOCUMENT FILINGContents[Colour Mode] keyTouch the [Colour Mode] key to open the colour mode setting screen for Scan to HDD.The following settings

6-21DOCUMENT FILINGContentsSpecial modes screen for Scan to HDDWhen the [Special Modes] key is touched, the following screen appears. For more informa

6-22DOCUMENT FILINGContentsChecking the image before storing it (Preview)If you touch the [Preview] key and then start Scan to HDD, the screen below a

6-23DOCUMENT FILINGContentsPERFORMING "Scan to HDD"1Place the original.Place the original face up in the document feeder tray, or face down

6-24DOCUMENT FILINGContentsThis section explains how to retrieve a file stored by document filing and print or transmit the file.SEQUENCE FOR USING A

6-25DOCUMENT FILINGContentsSelect the file that you wish to retrieve.• Select the folder in the folder selection screen. When the folder is selected,

6-26DOCUMENT FILINGContentsFOLDER AND FILE SELECTION SCREENSTo use a file stored by document filing, the folder and file must be selected. The folder

6-27DOCUMENT FILINGContentsFILE SELECTION SCREENThe file selection screen of the Quick File folder, Main folder, and custom folders is explained below

6-28DOCUMENT FILINGContents(6) [Multi-File Print] keyTouch this to select multiple files in a folder for printing. MULTI-FILE PRINTING (page 6-33)(7)

6-29DOCUMENT FILINGContentsSELECTING A FILEThis section explains how to select a file to be used.1Select the folder that contains the file you wish to

1-20BEFORE USING THE MACHINEContentsIf an incorrect login name or password is entered 3 times in a row...If "A Warning when Login Fails" is

6-30DOCUMENT FILINGContentsJOB SETTINGS SCREENWhen a file key is touched, the following screen appears. Touch the key of the operation that you wish t

6-31DOCUMENT FILINGContentsPRINTING A STORED FILEA file stored using document filing can be retrieved and printed when needed. The settings used when

6-32DOCUMENT FILINGContentsPRINT SETTINGS SCREEN(1) [Paper Select] keyUse this key to set the paper size.(2) [Output] keyUse this key to select Sort,

6-33DOCUMENT FILINGContentsMULTI-FILE PRINTINGMultiple files in a folder can be selected for printing.1Touch the [Multi-File Print] key.To select file

6-34DOCUMENT FILINGContents4Printing a selected file.The number of selected files appears in the number of selected files display.If you wish to use t

6-35DOCUMENT FILINGContentsBatch printingAll files in a folder that have the same user name and password can be printed at once. When the [Multi-File

6-36DOCUMENT FILINGContents4If a password has been established, touch the [Password] key.Enter the password with the numeric keys (5 to 8 digits) and

6-37DOCUMENT FILINGContentsSENDING A STORED FILEA file stored by document filing can be retrieved and transmitted whenever needed. The settings used w

6-38DOCUMENT FILINGContentsSEND SETTINGS SCREENThe keys that appear in the send settings are explained below. For more information on each of the sett

6-39DOCUMENT FILINGContentsPROPERTIES OF STORED FILESFILE PROPERTIESA protect setting can be selected for files saved with the document filing functio

1-21BEFORE USING THE MACHINEContentsHOME SCREENWhen the [HOME] key is pressed on the operation panel, the home screen appears in the touch panel. Mode

6-40DOCUMENT FILINGContentsRestrictions on changing the property• A file that is set to "Sharing" can be changed to "Protect" or &

6-41DOCUMENT FILINGContentsMOVING A STORED FILEUse this procedure to change the location of a file (move a file to a different folder).After selecting

6-42DOCUMENT FILINGContents4Touch the [Move] key.A file whose property is "Protect" cannot be moved. To move a protected file, change its pr

6-43DOCUMENT FILINGContentsDELETING A STORED FILEStored files that are no longer needed can be deleted.Select the file that you wish to delete and tou

6-44DOCUMENT FILINGContentsCHECKING AN IMAGE OF A STORED FILEYou can check an image of a file stored using document filing.Select the desired file and

6-45DOCUMENT FILINGContentsIMAGE CHECK SCREENThis section explains the image check screen.(1) Information displayThis shows information on the display

6-46DOCUMENT FILINGContentsRETRIEVING AND USING A FILE FROM THE JOB STATUS SCREENFiles stored using File and Quick File appear as keys in the job stat

6-47DOCUMENT FILINGContentsSEARCHING FOR A STORED FILEWhen there are many stored files, it may take time to find a file. The search function of docume

6-48DOCUMENT FILINGContents3Using the user name to searchThere are four ways to select the user name:(A) Touch the key of the user name.The touched us

6-49DOCUMENT FILINGContents4Touch the [Start Search] key.The search results will appear in a screen similar to the following screen. A list of the fil

1-22BEFORE USING THE MACHINEContentsREMOTE OPERATION OF THE MACHINEThe remote operation function allows you to operate the machine from your computer.

6-50DOCUMENT FILINGContentsSearching within a folderYou can specify a folder to restrict the search range to that folder. To search within a specified

6-51DOCUMENT FILINGContents4Using the user name to searchThere are four ways to select the user name:(A) Touch the key of the user name.The touched us

6-52DOCUMENT FILINGContents5Start searching.(1) Touch the [Search within Current Folder] checkbox so that it is selected .To search only files that a

7-1This chapter explains the system settings, which are used to configure a variety of parameters to suit the aims and needs of your workplace. The cu

7-2SYSTEM SETTINGSNetwork Settings. . . . . . . . . . . . . . . . . . . . . . . . . . 7-73Printer Settings . . . . . . . . . . . . . . . . . . . . .

7-3SYSTEM SETTINGSContentsSystem SettingsThe system settings are used to configure a variety of parameters to suit the aims and needs of your workplac

7-4SYSTEM SETTINGSContentsCommon Operation MethodsThis section explains special operation methods that are common to all system settings.Be sure to re

7-5SYSTEM SETTINGSContentsThis section describes the system settings that can be configured by general users of the machine.Accessing the System Setti

7-6SYSTEM SETTINGSContentsSystem Settings (General) ListWhen the system settings are accessed with general rights, the following items appear. For ite

7-7SYSTEM SETTINGSContentsPaper Tray Settings* When a paper drawer is installed.Address ControlFax Data Receive/Forward* When the Internet fax expansi

1-23BEFORE USING THE MACHINEContentsITEMS RECORDED IN THE JOB LOGThis function requires the hard disk drive. The machine records the jobs that are per

7-8SYSTEM SETTINGSContentsPrinter Condition Settings*1 When the PS3 expansion kit is installed.*2 When the hard disk expansion kit is installed.Item F

7-9SYSTEM SETTINGSContentsDocument Filing Control**When the hard disk expansion kit is installed.USB-Device CheckUser Control* When user authenticatio

7-10SYSTEM SETTINGSContentsTotal CountThis function shows the page count in each mode. Touch the [Total Count] key.Job CountThis displays or prints ou

7-11SYSTEM SETTINGSContentsDefault SettingsThe default settings for operation of the machine can be configured. Touch the [Default Settings] key and s

7-12SYSTEM SETTINGSContentsDate FormatThe format used to print the date on lists and other output can be changed.Keyboard SelectThe layout of the keyb

7-13SYSTEM SETTINGSContentsPaper Tray SettingsPaper tray and paper type settings are explained in this section. Touch the [Paper Tray Settings] key to

7-14SYSTEM SETTINGSContentsTray Settings*1 Heavy Paper: 106 g/m2 to 200 g/m2 (28 lbs bond to 110 lbs index) heavy paper*2 The size that is automatical

7-15SYSTEM SETTINGSContentsPaper Type RegistrationStore a paper type when the desired paper type does not appear as a selection or when you wish to cr

7-16SYSTEM SETTINGSContentsAddress ControlAddress Control is used to store, edit, and delete one-touch keys, group keys, program keys, and custom inde

7-17SYSTEM SETTINGSContentsSettingsItem DescriptionItems stored in all modesAddress TypeSelect the type of address to be stored in the address book.•

1-24BEFORE USING THE MACHINEContents19Print Job Related ItemOutput The output mode of a printed job.20 Staple The status of stapling.21Staple CountThe

7-18SYSTEM SETTINGSContentsStoring group keysThis section explains the procedure for storing group keys.Items appearing when a Direct SMTP address is

7-19SYSTEM SETTINGSContents2Touch the [Address Book] key.3Touch the [Add New] key.4Select "Group" from the [Address Type] list.5Set the [Gro

7-20SYSTEM SETTINGSContentsThe procedure is complete.Custom IndexThe name of a custom index can be changed for greater ease of use.Delete the previous

7-21SYSTEM SETTINGSContentsProgramIf you frequently use the same settings and/or functions to transmit to the same destination or destinations, the se

7-22SYSTEM SETTINGSContentsFax Data Receive/ForwardThis section explains settings for reception and forwarding. Touch the [Fax Data Receive/Forward] k

7-23SYSTEM SETTINGSContentsPrinter Condition SettingsThe Printer Condition Settings are used to configure basic printer settings and settings for prin

7-24SYSTEM SETTINGSContentsPCL SettingsThis is used to set the symbol sets, fonts, and line feed code used in a PCL environment.SettingsPostScript Set

7-25SYSTEM SETTINGSContentsDocument Filing ControlThis function requires the hard disk drive. Document Filing Control is used to create, edit, and del

7-26SYSTEM SETTINGSContentsUSB-Device CheckThis lets you check the connection when a USB device is connected to the machine. Touch the [USB-Device Che

7-27SYSTEM SETTINGSContentsThis section explains the system settings that are configured by the administrator of the machine.Accessing the System Sett

1-25BEFORE USING THE MACHINEContents*In some environments this is not recorded.50 Machine Item Model Name Indicates the model name of the machine.51 U

7-28SYSTEM SETTINGSContentsWhen User Authentication is EnabledWhen "User Authentication Setting" (page 7-46) is enabled, follow the procedur

7-29SYSTEM SETTINGSContentsLogin by user numberTouch the [Admin Login] key.Enter the administrator password in the administrator password entry screen

7-30SYSTEM SETTINGSContentsSystem Settings (Administrator) ListThe system settings that appear following administrator login are shown below. The defa

7-31SYSTEM SETTINGSContentsEnergy save* This function is not available in some countries and regions.Operation SettingsItem Factory default setting Pa

7-32SYSTEM SETTINGSContentsX Scan7-64 Customize 1 Address Review Customize 2 File Customize 3 Quick FileX Internet Fax*2 (Same as Scan)X Fax*3 (S

7-33SYSTEM SETTINGSContents*1 This cannot be set on the machine. Set this in the system settings in the Web pages.*2 When the Internet fax expansion k

7-34SYSTEM SETTINGSContents*1 When the hard disk drive is installed.*2 When the automatic document feeder is installed.*3 When a paper drawer is insta

7-35SYSTEM SETTINGSContents* When the automatic document feeder is installed.Network SettingsX Disabling of Bypass-Tray in Duplex Copy Disabled 7-72X

7-36SYSTEM SETTINGSContentsPrinter Settings* When the hard disk drive is installed.Image Send SettingsItem Factory default setting PageP Printer Setti

7-37SYSTEM SETTINGSContents Image Orientation Portrait7-76 Initial Resolution Setting•Scan Apply the Resolution Set when Stored: Disabled200 X 200 d

1-26BEFORE USING THE MACHINEContentsABOUT THE WEB PAGES OF THIS MACHINEThis machine has a Web server, and you can access it from your computer to conf

7-38SYSTEM SETTINGSContentsX Own Name and Destination Set7-79 Sender Data Registration• Sender Name –• Sender Fax Number –• I-Fax Own Address – Regi

7-39SYSTEM SETTINGSContents*1 When the hard disk drive and Internet fax expansion kit are installed.*2 When the facsimile expansion kit is installed.*

7-40SYSTEM SETTINGSContentsDocument Filing Settings*4Item Factory default setting PageP Document Filing Settings7-86N Other Settings 7-86X Default Mod

7-41SYSTEM SETTINGSContents*1 When the exit tray unit is installed.*2 When the Internet fax expansion kit is installed.*3 When the facsimile expansion

7-42SYSTEM SETTINGSContentsList Print (Administrator)*1 When network connection is enabled.*2 When the hard disk drive and application integration mod

7-43SYSTEM SETTINGSContentsEnable/Disable SettingsItem Factory default setting PageP Enable/Disable Settings7-91N Printer Condition Settings 7-91X (Wh

7-44SYSTEM SETTINGSContents*1 When the automatic document feeder is installed.*2 When a paper drawer is installed.*3 When a finisher is installed.*4 W

7-45SYSTEM SETTINGSContentsProduct Key* It may not be possible to use some settings, depending on the peripheral devices installed.Data BackupStoring/

7-46SYSTEM SETTINGSContentsUser ControlUser Control is used to configure settings for user authentication. Touch the [User Control] key to configure t

7-47SYSTEM SETTINGSContentsOther SettingsActions when the Limit of Pages for Output JobsThis setting determines whether or not a job will be completed

1-27BEFORE USING THE MACHINEContentsSUPPLIESStandard supplies for this product that can replaced by the user include paper, toner cartridges, and stap

7-48SYSTEM SETTINGSContentsPerform LDAP server access control.Access control information for page count limits, authorities, and favourite operations

7-49SYSTEM SETTINGSContents* If the user name cannot be acquired, the first 16 characters of the text string entered as the user name for network auth

7-50SYSTEM SETTINGSContentsUser ListThis is used to store, edit, and delete users when user authentication is enabled.When the [User List] key is touc

7-51SYSTEM SETTINGSContents*1 Items that can be changed.*2 For detailed information of each of the settings, see "List of settings and factory de

7-52SYSTEM SETTINGSContentsPage Limit Group ListThis is used to store groups of Account Limit Settings. The page limits for each user are specified by

7-53SYSTEM SETTINGSContentsAuthority Group ListUse this to store groups of user authority settings. The authority of each user is specified by selecti

7-54SYSTEM SETTINGSContentsList of settings and factory default settings of template groupsItem DescriptionGroup Name Store the name of the group (max

7-55SYSTEM SETTINGSContents*1 For information on each setting, see the system settings (general/administrator) lists.*2 All allowed except "Chang

7-56SYSTEM SETTINGSContentsFavourite Operation Group ListThis is used to store favourite operation groups and My Menu.Some settings may not be configu

7-57SYSTEM SETTINGSContentsMy Menu ListHome screen settings must be previously stored. Select a My Menu when storing a favourite operation group.Setti

1-28BEFORE USING THE MACHINEContentsIMPORTANT POINTS ABOUT PAPERThis section provides information that you should know before loading paper in the pap

7-58SYSTEM SETTINGSContentsUser CountThis displays the total number of pages printed by each user.When the [User Count] key is touched, the following

7-59SYSTEM SETTINGSContentsCard area settingsThe data check during card reading can be set.SettingsCard type/Reader settingsThe authentication of Feli

7-60SYSTEM SETTINGSContentsEnergy SaveThe Energy Save settings help reduce power costs. From an environmental perspective, these settings also help re

7-61SYSTEM SETTINGSContentsPreheat Mode SettingThe time until Preheat Mode activates can be set to any number of minutes from 1 to 240.Preheat Mode wi

7-62SYSTEM SETTINGSContentsOperation SettingsSettings related to machine operation can be configured. Touch the [Operation Settings] key to configure

7-63SYSTEM SETTINGSContentsDisabling of Clock AdjustmentThis setting is used to prohibit changing of the date and time.Disabling of Covers/Inserts Mod

7-64SYSTEM SETTINGSContentsMFP Display Pattern SettingOne of six colour patterns can be selected for the colour pattern in the touch panel.A sample of

7-65SYSTEM SETTINGSContentsMy Menu SettingsUse this to configure the My Menu screen that appears when the [My Menu] key is pressed.The settings are sh

7-66SYSTEM SETTINGSContentsPreview Setting(When the hard disk drive is installed.)Configure settings for the preview screen that can be used for fax /

7-67SYSTEM SETTINGSContentsDevice ControlThese settings control devices installed on the machine. Touch the [Device Control] key to configure the sett

Add the date or page numbers2012/04/04Add the dateAdd a stamp91011Add the page numberABCDEFGAdd text

1-29BEFORE USING THE MACHINEContentsUSEABLE PAPERVarious types of paper are sold. This section explains what plain paper and what special media can be

7-68SYSTEM SETTINGSContentsOriginal Size Detector SettingOne of the 8 groups of standard original sizes shown below can be selected for detection by t

7-69SYSTEM SETTINGSContentsDisabling of DevicesUse these settings when a peripheral device on the machine has failed or when you wish to temporarily d

7-70SYSTEM SETTINGSContentsCopy Function SettingsThe following settings are related to copying. Touch the [Copy Function Settings] key to configure th

7-71SYSTEM SETTINGSContentsOther SettingsCopy Exposure AdjustmentThis is used to adjust the exposure level when [Auto] is used for the copy exposure.U

7-72SYSTEM SETTINGSContentsDisabling Deletion of Job ProgramsThis is used to prohibit the deletion and changing of copy settings stored in job program

7-73SYSTEM SETTINGSContentsNetwork SettingsNetwork settings are described below. Touch the [Network Settings] key to configure the settings.IPv4 Setti

7-74SYSTEM SETTINGSContentsPrinter SettingsSettings related to the printer function can be configured. Touch the [Printer Settings] key to configure t

7-75SYSTEM SETTINGSContentsInterface SettingsThese settings are used to control and monitor data transmitted to the USB port or network port of the ma

7-76SYSTEM SETTINGSContentsImage Send SettingsSettings related to the image send function (scan, Internet fax, etc.) can be configured. Touch the [Ima

7-77SYSTEM SETTINGSContentsMust Input Next Address Key at Broadcast SettingThis setting is used to require that the [Next Address] key be touched befo

1-30BEFORE USING THE MACHINEContentsPrint side face up or face downPaper is loaded with the print side face up or face down depending on the paper typ

7-78SYSTEM SETTINGSContentsDisable Registration of ProgramThis prohibits the use of the address book when a program is stored.Configure the setting fo

7-79SYSTEM SETTINGSContentsUse this setting to enter the Internet fax address, fax number of the machine and the name of the user.Sender Data Registra

7-80SYSTEM SETTINGSContentsScan SettingsSettings related to scanning can be configured.Default Sender SetThe information stored here is used if you do

7-81SYSTEM SETTINGSContentsMaximum Size of E-mail Attachments (E-mail)To prevent the transmission of excessively large image files by Scan to E-mail,

7-82SYSTEM SETTINGSContentsI-Fax SettingsThese settings are used to configure the default settings for Internet fax.Auto Wake Up PrintWhen the [POWER]

7-83SYSTEM SETTINGSContentsActivity Report Print Select SettingThis is used to have the Image Sending Activity Report stored in the machine's mem

7-84SYSTEM SETTINGSContentsRotation Sending SettingWhen transmitting an image that is one of the following sizes, this function rotates the image coun

7-85SYSTEM SETTINGSContentsLetter Size RX Reduce PrintThis program is not available in Canada and Philippines.When a letter-R (8-1/2" x 11"R

7-86SYSTEM SETTINGSContentsDocument Filing SettingsThis function requires the hard disk drive.Document filing settings are described below. Touch the

7-87SYSTEM SETTINGSContentsScan Complete Sound SettingThis setting adjusts the volume of the beep that sounds when scanning ends. The beep can also be

1-31BEFORE USING THE MACHINEContentsTRAY SETTINGS FOR TRAY 1 TO 4LOADING PAPER AND CHANGING THE PAPER SIZEA maximum of 500 sheets of paper from size B

7-88SYSTEM SETTINGSContentsDocument Output OptionsThe use of a stored file can be allowed or prohibited by operation type and by the mode from which t

7-89SYSTEM SETTINGSContentsList Print (Administrator)This is used to print lists and reports that are only for use by the administrator of the machine

7-90SYSTEM SETTINGSContentsSecurity SettingsThe following settings are related to security. Touch the [Security Settings] key to configure the setting

7-91SYSTEM SETTINGSContentsEnable/Disable SettingsThe following settings are used to prohibit the use of certain functions. Touch the [Enable/Disable

7-92SYSTEM SETTINGSContentsDisabling of Master Machine ModeThis prohibits the use of the machine as a master machine for tandem printing.(Normally thi

7-93SYSTEM SETTINGSContentsDisable Registering Destination on Web Page(When network connection is enabled.)This disables address control from the Web

7-94SYSTEM SETTINGSContentsChange Administrator PasswordThis is used to change the administrator password. Touch the [Change Administrator Password] k

7-95SYSTEM SETTINGSContentsData BackupSettings and information stored in the machine can be saved to USB memory.Storage BackupAddress book information

7-96SYSTEM SETTINGSContentsStoring/Calling of System SettingsThe current system settings can be stored, previously stored system settings can be retri

7-97SYSTEM SETTINGSContentsSharp OSA SettingsExternal Account SettingExternal Account ControlWhen this setting is enabled, the machine enters external

1-32BEFORE USING THE MACHINEContents5Gently push the paper tray into the machine.Push the tray firmly all the way into the machine.If you loaded a dif

7-98SYSTEM SETTINGSContentsThis section explains system settings that are specifically for the fax function.The system settings for the fax function c

7-99SYSTEM SETTINGSContentsAddress ControlAddress BookThis section explains items specifically used for fax in "Address Control". For items

7-100SYSTEM SETTINGSContentsSettingsItem DescriptionGeneral items storedAddress TypeSelect the type of address to be stored in the address book.In thi

7-101SYSTEM SETTINGSContentsF-Code Memory BoxThis section explains how to store memory boxes for various types of F-code communication.When the [F-Cod

7-102SYSTEM SETTINGSContentsSettingsItem DescriptionItems common to all typesBox TypeSelect the type of box.• Polling Memory: Store a memory box for F

7-103SYSTEM SETTINGSContentsFax Data Receive/ForwardThis section explains settings for reception and forwarding.Fax SettingsThe following items appear

7-104SYSTEM SETTINGSContentsSystem Settings for Fax (Administrator) ListWhen the system settings for fax are accessed with administrator rights, the f

7-105SYSTEM SETTINGSContents* This function is not available in some countries and regions. Transaction Report Print Select Setting7-107• Single Send

7-106SYSTEM SETTINGSContentsImage Send SettingsSettings related to the image send function (scan, Internet fax, etc.) can be configured. Touch the [Im

7-107SYSTEM SETTINGSContentsOriginal Print on Transaction ReportWhen a transaction report is printed for a memory transmission, this is used to print

1-33BEFORE USING THE MACHINEContentsLOADING PAPER IN THE BYPASS TRAYThe bypass tray can be used to print on plain paper, envelopes, label sheets, tab

7-108SYSTEM SETTINGSContentsSettings for fax transmission can be configured.Auto Reduction Sending SettingThis setting is used to have the size of tra

7-109SYSTEM SETTINGSContentsRecall in Case of Line BusyThis program is used to set the number of recall attempts and the interval between recall attem

7-110SYSTEM SETTINGSContentsSettings for fax reception can be configured.Number of Calls in Auto ReceptionThis setting is used to select the number of

7-111SYSTEM SETTINGSContentsLetter Size RX Reduce PrintThis program is not available in Canada and Philippines.When a letter-R (8-1/2" x 11"

7-112SYSTEM SETTINGSContentsThe following settings are for regular polling memory using the Public Box.Set Fax Polling SecurityWhen the memory polling

7-113SYSTEM SETTINGSContentsSYSTEM SETTINGS MENUNetwork SettingsTotal CountSystem SettingsEntering Administrator's PasswordKeyboard SelectClock A

7-114SYSTEM SETTINGSContentsImage Send SettingsOperation Settings Other Settings Default Display SettingsAddress Book Default SelectionImage Orientati

8-1This chapter provides solutions to possible problems in a question and answer format. Locate the question that relates to your problem and use the

8-2TROUBLESHOOTINGContentsThe chart below shows the procedure to follow in the event a problem occurs. Use it as a troubleshooting guide.TROUBLESHOOTI

8-3TROUBLESHOOTINGContentsMaking a copy of a non-standard size originalThe procedure for making a copy of a payment slip or other non-standard size or

1-34BEFORE USING THE MACHINEContentsIMPORTANT POINTS WHEN USING THE BYPASS TRAY• When using plain paper other than SHARP standard paper or special med

8-4TROUBLESHOOTINGContentsI can't print from a computer...First check that the printer driver for the machine is selected when printing.Also chec

8-5TROUBLESHOOTINGContentsPrinting on an envelopeThe procedure for printing on an envelope is explained below. Only the name and address side of an en

8-6TROUBLESHOOTINGContentsChanging the paper size used for a print jobWhen the size of paper specified for a print job is not loaded in any of the mac

8-7TROUBLESHOOTINGContentsAdjusting the volume of the ringerIf the ringing sound made when the machine receives a fax is too loud or too soft, follow

8-8TROUBLESHOOTINGContentsThis section explains what to do when a paper misfeed occurs in the machine.REMOVING MISFEEDSWhen a paper misfeed occurs, th

8-9TROUBLESHOOTINGContentsPAPER MISFEED ILLUSTRATIONSIf you require more information when reading the instructions in the touch panel, see the paper m

8-10TROUBLESHOOTINGContentsOpen the fusing unit paper guide by pushing down its protrusion, and carefully remove the misfed paper.(4) Paper misfeed in

8-11TROUBLESHOOTINGContentsGently pull the tray out and remove the misfed paper.Gently push the tray into the machine.Close the side cover.(6) Paper m

8-12TROUBLESHOOTINGContentsFollow the steps below to remove a staple jam. FINISHERFINISHERREMOVING STAPLE JAMS1Open the cover.2While pressing the lev

8-13TROUBLESHOOTINGContents5Lower the lever at the front end of the staple case.6Replace the staple case.Push the staple case in until it clicks into

1-35BEFORE USING THE MACHINEContentsLoading envelopesWhen inserting envelopes in the bypass tray, place them aligned to the left side in the orientati

8-14TROUBLESHOOTINGContentsPROBLEMS RELATED TO COPYING OPERATIONCOPYINGPROBLEMS RELATED TO COPYING OPERATION• Copying does not take place. . . . . . .

8-15TROUBLESHOOTINGContentsTwo-sided copying does not take place.Does the paper type setting of the selected tray specify a type of paper that cannot

8-16TROUBLESHOOTINGContentsPROBLEMS RELATED TO COPY RESULTSProblem Point to check SolutionThe image is too light or too dark.Is the image too light or

8-17TROUBLESHOOTINGContentsPROBLEMS RELATED TO PRINTING OPERATIONPRINTINGPROBLEMS RELATED TO PRINTING OPERATION• Printing does not take place.. . . .

8-18TROUBLESHOOTINGContentsPrinting does not take place.Is the IP address selected correctly? (Windows)Check the IP address setting.If the machine doe

8-19TROUBLESHOOTINGContentsPrinting does not take place.Was a Notice Page printed? Check the printed Notice Page.A Notice Page will be printed to indi

8-20TROUBLESHOOTINGContentsPROBLEMS RELATED TO PRINT RESULTSProblem Point to check SolutionThe image is grainy. Are the printer driver settings approp

8-21TROUBLESHOOTINGContentsThe image is upside down.Are you using a type of paper (tab paper, punch paper, etc.) that can only be loaded in a fixed or

8-22TROUBLESHOOTINGContentsFACSIMILEPROBLEMS RELATED TO TRANSMISSION• Transmission does not take place. . . . . . . . . . . . . . . . . . . . . . . .

8-23TROUBLESHOOTINGContentsPROBLEMS RELATED TO TRANSMISSION Problem Point to check SolutionTransmission does not take place.Is the telephone line conn

1-36BEFORE USING THE MACHINEContentsThis section explains how to place originals in the automatic document feeder and on the document glass.PLACING TH

8-24TROUBLESHOOTINGContentsTransmission does not take place.Does the job status screen (completed jobs) or a transaction report indicate that the tran

8-25TROUBLESHOOTINGContentsPROBLEMS RELATED TO RECEPTIONTransmission does not begin at the specified time.Is the machine's clock set to the corre

8-26TROUBLESHOOTINGContentsPROBLEMS RELATED TO TELEPHONEPROBLEMS RELATED TO AUDIBLE SIGNALSThe machine does not begin fax reception.Has the reception

8-27TROUBLESHOOTINGContentsPROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYSProblem Point to check SolutionA one-touch individual key or grou

8-28TROUBLESHOOTINGContentsPROBLEMS RELATED TO SCANNING / INTERNET FAX OPERATIONSCANNING / INTERNET FAXPROBLEMS RELATED TO SCANNING / INTERNET FAX OPE

8-29TROUBLESHOOTINGContentsTransmission does not take place.Does the image file exceed the e-mail attachment limit set in the system settings (adminis

8-30TROUBLESHOOTINGContentsPROBLEMS RELATED TO SCAN RESULTSThe received image file cannot be opened.Does the viewer program used by the recipient supp

8-31TROUBLESHOOTINGContentsThe quality of the scanned image is poor.Is the original printed matter such as a book or magazine?Use the following method

8-32TROUBLESHOOTINGContentsPROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYSThe image is too light or too dark. (When using PC Scan.)Is the t

8-33TROUBLESHOOTINGContentsA one-touch individual key or group key cannot be edited or deleted.Is the key included in a program key? Remove the key fr

1-37BEFORE USING THE MACHINEContents1Make sure an original does not remain on the document glass.Open the automatic document feeder, make sure that an

8-34TROUBLESHOOTINGContentsPROBLEMS RELATED TO FILINGDOCUMENT FILINGPROBLEMS RELATED TO FILING• Document filing does not take place. . . . . . . . .

8-35TROUBLESHOOTINGContentsPROBLEMS RELATED TO FILE MANAGEMENTA job cannot be stored in a custom folder.Do custom folders appear in "Folder Infor

8-36TROUBLESHOOTINGContentsA file name is cut off. Was the file name stored in the advanced transmission settings during a scan or Internet fax transm

8-37TROUBLESHOOTINGContentsGENERAL PROBLEMSPROBLEMS RELATED TO MACHINE OPERATION• Specified machine functions cannot be used.. . . . . . . . . . . . .

8-38TROUBLESHOOTINGContentsOTHER PROBLEMS• Preview images or thumbnail images do not appear. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

8-39TROUBLESHOOTINGContentsPROBLEMS RELATED TO MACHINE OPERATIONProblem Point to check SolutionSpecified machine functions cannot be used.Have functio

8-40TROUBLESHOOTINGContentsPrinting is not possible or stops during a job.Is a tray out of paper? Add paper as instructed by the message in the touch

8-41TROUBLESHOOTINGContentsPROBLEMS RELATED TO PAPER FEEDING AND OUTPUTProblem Point to check Solution The original misfeeds (automatic document feede

8-42TROUBLESHOOTINGContentsThe paper misfeeds. Is A5 (5-1/2" x 8-1/2") size paper loaded?When loading A5 (5-1/2" x 8-1/2") size pa

8-43TROUBLESHOOTINGContentsPROBLEMS RELATED TO QUALITY / PRINT RESULTSProblem Point to check SolutionLines appear in the scanned image.Are the scannin

1-38BEFORE USING THE MACHINEContentsPLACING THE ORIGINAL ON THE DOCUMENT GLASSThis section explains how to place the original on the document glass.Al

8-44TROUBLESHOOTINGContentsPart of the image is cut off.Has the correct paper size been set? If you are using a special size, be sure to specify the p

8-45TROUBLESHOOTINGContentsPROBLEMS RELATED TO PERIPHERAL DEVICESProblem Point to check SolutionThe connected USB device cannot be used.Is the USB dev

8-46TROUBLESHOOTINGContentsStapling does not take place.Is the paper type setting of the tray selected in the printer driver set to a paper type that

8-47TROUBLESHOOTINGContentsOTHER PROBLEMSProblem Point to check SolutionPreview images or thumbnail images do not appear.Are there a number of jobs wa

MXM354N-UK-ZZOperation GuideMX-M264NMX-M314NMX-M354NMODEL:

Assemble output into a pamphletCreate a stapled pamphletStaple outputCreate a blank margin

1-39BEFORE USING THE MACHINEContentsPlacing a thick bookWhen scanning a thick book or other thick original, follow the steps below to press the book d

1-40BEFORE USING THE MACHINEContentsThis section describes the peripheral devices that can be used with the machine and explains how to use the finish

1-41BEFORE USING THE MACHINEContentsSharpdesk 1 licence kit MX-USX1This software enables integrated management of documents and computer files.Sharpde

1-42BEFORE USING THE MACHINEContentsFINISHERThe finisher is equipped with the offset function, which offsets each set of output from the previous set.

1-43BEFORE USING THE MACHINEContentsFINISHER MAINTENANCEWhen the staple cartridge runs out of staples, a message will appear in the operation panel. F

1-44BEFORE USING THE MACHINEContents6Replace the staple case.Push the staple case in until it clicks into place.7Slide the finisher back to the right.

1-45BEFORE USING THE MACHINEContentsSHARP OSAThis function requires the hard disk drive. Sharp OSA (Open Systems Architecture) is an architecture that

1-46BEFORE USING THE MACHINEContentsEXTERNAL ACCOUNT MODULE (MX-AMX3)The external account module is required to use a "external account applicati

1-47BEFORE USING THE MACHINEContentsIf login failsIf the login screen fails to appear or the application does not operate correctly, the machine may a

1-48BEFORE USING THE MACHINEContentsThis section explains how to clean the machine and replace the toner cartridge and the stamp cartridge.REGULAR MAI

Other convenient functionsFunctions used for specific purposesz Make a copy of arranged photosz Create a large posterz Make a mirror-image copyz Copy

1-49BEFORE USING THE MACHINEContents1Open the automatic document feeder and remove the glass cleaner.2Clean the document scanning area on the document

1-50BEFORE USING THE MACHINEContentsCLEANING THE BYPASS FEED ROLLERIf paper misfeeds frequently occur when feeding envelopes or heavy paper through th

1-51BEFORE USING THE MACHINEContentsREPLACING THE TONER CARTRIDGESBe sure to replace the toner cartridge when the message "Change the toner cartr

1-52BEFORE USING THE MACHINEContents1Open the front cover.2Press the lock release lever, then place your other hand on the toner cartridge and pull it

1-53BEFORE USING THE MACHINEContents5Close the front cover.Caution• Do not throw a toner cartridge into a fire. Toner may fly and cause burns.• Store

1-54BEFORE USING THE MACHINEContentsREPLACING THE STAMP CARTRIDGEIf a stamp unit (AR-SU1) is installed on the automatic document feeder and the stamp

1-55BEFORE USING THE MACHINEContentsThis section explains the text entry screen.FUNCTIONS OF THE MAIN KEYSENTERING TEXTKey Description This changes th

1-56BEFORE USING THE MACHINEContentsShows explanations of each key.Use this to enter a previously stored text string such as ".com".Text str

1-57BEFORE USING THE MACHINEContentsENTERING TEXT FROM A KEYBOARDEntering text from an external keyboardAn external keyboard can only be used as a alt

2-1This chapter provides detailed explanations of the procedures for using the copy function.BEFORE USING THE MACHINE AS A COPIERBASE SCREEN OF COPY M