Sharp FO-DC500 Owner's Manual

FO-DC500/FO-DC600DOCUMENT COMMUNICATION SYSTEMMODELFO-DC500/FO-DC600OPERATION MANUALDOCUMENT COMMUNICATION SYSTEM 1. Installation 2. Sending an

8.DisplayThis displays messages and prompts to help you operate the machine. The backlight turns on whenever a key is touched, and then automatically

Installing the Network Scanner Software98Installing the software programsNote the following when installing the software programs from the CD-ROM:♦ Be

Installing the Network Scanner Software993. Network Scanner• If you select Typical in the installation type screen, Network Scanner Tool will also be

Installing the Network Scanner Software1002Enter any name you wish for the Process Definition Prefix and any letter for Initial, and click Next. The p

Installing the Network Scanner Software1013. Network Scanner- Convert By OCR (Rapid Key or Speed Dial name: Sharp-OCR)Converts a scanned file to an ed

Installing the Network Scanner Software1025When the completion message appears, click Finish.Uninstalling a programYou can uninstall the software with

Inbound Routing1033. Network ScannerInbound Routing When the network scanner option is installed, you can have incoming faxes from specified senders (

Inbound Routing1042Press and then to select FAX TRANSFER SETTING.3Press . Make sure that SET is selected.4Press . 5Enter a 2-digit number from 01

Inbound Routing1053. Network Scanner10Enter a sender’s fax number (max. 20 digits) by pressing the numeric keys and then press . Repeat until all you

Inbound Routing10614To activate the set immediately, make sure that ACTIVATE NOW is selected in the display and press .If you do not want to activate

Inbound Routing1073. Network Scanner5Enter the 2-digit number of the set that you wish to delete.6Press . 7Press repeatedly to return to the date an

9ON LINE light (printer option only)When this light is on, the machine can receive data (print jobs) over the network. The light is turned on or off w

Inbound Routing1085Press or to select the set that you wish to activate or deactivate and press . 6To activate the selected set, make sure that

1094. Network Printer4. Network Printer OptionThe FO-NP1 Printer Expansion Kit allows the FO-DC500/600 Document Communication System to be used as a

Installing the Printer Driver110Installing the Printer DriverThe SHARP PCL XL printer driver printer driver is provided in the CD-ROM in the FO-NP1 pr

Installing the Printer Driver1114. Network PrinterNetwork typesThere are two types of networks, a peer to peer network where you print directly to the

Installing the Printer Driver1124Select “Create a new port” and select “Standard TCP/IP Port” from the list. Click Next.5The “Add Standard TCP/IP Pri

Installing the Printer Driver1134. Network Printer7Select Custom and then click the Settings button.8The ”Configure Standard TCP/IP Port Monitor” wind

Installing the Printer Driver1149Click the Next button.10Check your settings and then click the Finish button.11The Add Printer Wizard will display a

Installing the Printer Driver1154. Network Printer15Follow the instructions on your screen. When the “Printer Sharing” window appears, select Share as

Installing the Printer Driver116 Windows NT Server1The first step is to install Microsoft TCP/IP Printing. Click the Windows Start button, point to Se

Installing the Printer Driver1174. Network Printer4Insert your Windows NT Server 4.0 CD-ROM into your CD-ROM drive. Make sure the correct path is ent

10Rapid Dial KeysPress one of these keys to dial a fax number automatically, or specify an e-mail recipient if the network scanner option is installed

Installing the Printer Driver11811Click the Close button in the Printer Ports window.12Make sure the new port is selected in the list of ports and the

Installing the Printer Driver1194. Network Printer17Follow the instructions on your screen. When the following window appears, select Share. If you wo

Installing the Printer Driver1202Click the Windows Start button and then click Run.3Typ e Q:\Setup.exe (substitute the letter of your CD-ROM drive fo

Installing the Printer Driver1214. Network PrinterUsing Add PrinterThe following procedure is used in all supported operating systems.1Open the Printe

Installing the Printer Driver1227Follow the instructions on your screen to finish installing the printer driver.Installation in a Windows 2000/XP clie

Installing the Printer Driver1234. Network PrinterWindows 98/MeBefore installing the printer driver in Windows 98/Me, you must first install the IP Pe

Installing the Printer Driver12410Select Local Printer and click Next.11The Add Printer Wizard will display a list of printer models and manufacturers

Installing the Printer Driver1254. Network Printer3Type Q:\Setup.exe (substitute the letter of your CD-ROM drive for “Q”) and then click the OK button

Setting Up Status and Alert Messages126Setting Up Status and Alert MessagesYou can set up the machine to automatically send status and alert messages

Setting Up Status and Alert Messages1274. Network PrinterNext, click Status Message Parameters in the Web page menu. Enter the e-mail addresses to whi

11TIMER keyPress this key to set up a fax operation to be performed automatically at a later time.COVER SHEET keyPress this key to include a cover she

Printing from a Computer128Printing from a Computer Before printing, make sure that the ON LINE indicator on the machine is lit. If the ON LINE indica

Printing from a Computer1294. Network PrinterCanceling a print jobFollow the steps below to cancel a print job.♦ If there is a problem with a print jo

Opening the Printer Driver130Opening the Printer DriverOpening the printer driver from an application When you adjust the printer driver settings from

Printer Driver Settings1314. Network PrinterPrinter Driver SettingsThe print settings that can be selected in the Paper, Page Layout, Quality, and Opt

Printer Driver Settings132Paper SourceSelect the paper source to be used. When Auto Select is selected, the source which contains the same size of pa

Printer Driver Settings1334. Network PrinterPage Layout tabN-upN-up allows multiple document pages (where N is the number of pages) to be printed on a

Printer Driver Settings134First Page OnlySelect this checkbox to print the Watermark on the first page only.Edit WatermarkClick the Edit Watermark but

Printer Driver Settings1354. Network PrinterUse Printer True Type FontSet this checkbox to use the True Type fonts that are resident in the printer.

1365. Making CopiesYour machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling the machine

Making Copies1375. MakingCopies4Select MULTI if you do not want the copies sorted, or SORT if you want the copies sorted (press or ).5Press to be

12JOB STATUS keyPress this key to display the FAX STATUS screen, which shows information on the fax job that is currently in progress. If the dual lin

Making Copies1383Press or to scroll through the list of jobs. To cancel a job, press or to select the job, press , and then press .4When yo

1396. SpecialFunctions6. Special FunctionsBroadcastingThe Broadcasting function allows you to send the same fax to as many as 179 destinations on the

Broadcasting140• Press , enter an e-mail address, and then press . (Only if the network scanner option is installed; maximum of 20 full addresses.)N

Broadcasting1416. SpecialFunctionsBroadcasting using a Group KeyIf the destinations to which you want to broadcast have all been programmed into one G

Broadcasting142Storing destinations in Group KeysGroup Keys allow you to dial a group of fax numbers by simply pressing the appropriate Group Key once

Broadcasting1436. SpecialFunctions4Make sure that “SET” is selected and then press .(To clear a Group Key, select CLEAR and then press .)5Press any

Broadcasting144Editing a groupIf necessary, you can add numbers to or delete numbers from a group by repeating the programming procedure for the Group

Confidential Operations1456. SpecialFunctionsConfidential OperationsThe Confidential function can be used to transmit and receive confidential documen

Confidential Operations1464If the receiving machine has multiple confidential mailboxes, enter the appropriate mailbox number with the numeric keys (t

Confidential Operations1476. SpecialFunctions1Press (flip up the Rapid Key overlay if it is down) and then or until CONFIDENTIAL CODE SET is sele

13PERSONAL BOOKPress this key to use or store an auto-dial number in a personal book. If the book has a passcode, enter the passcode; otherwise, selec

Confidential Operations148Clearing a passcode1Press (flip up the Rapid Key overlay if it is down) and then or until CONFIDENTIAL CODE CLEAR is se

Confidential Operations1496. SpecialFunctionsPrinting out received documentsWhen you have received a confidential document, RCVD CONF. FAX will appear

Polling150PollingPolling allows you to call another fax machine and have it send a document to your machine without operator assistance. In other word

Polling1516. SpecialFunctions• Enter a full fax number with the numeric keys (max. 60 digits) and then press . (Note: A maximum of 20 full fax number

Polling1521Load the document.2Make sure the reception mode is set to AUTO (see page 63).3Press and then or until MEMORY POLL MODE is selected in

Polling1536. SpecialFunctionsunlimited number of times, and then press .If another document has already been stored, make sure that APPEND is selecte

Polling154Polling SecurityPolling Security allows you to prevent unauthorized polling of your machine. When this function is activated, polling will o

Polling1556. SpecialFunctions1Press and then or until ENTRY MODE is selected in the display.2Press and then or until PASSCODE SETTING is

Polling156Programming and clearing a System numberOne 4-digit System number can be programmed in your machine for giving and receiving polling permiss

Polling1576. SpecialFunctions1Press and then or until ENTRY MODE is selected in the display.2Press and then or until ID # MODE is selecte

141. InstallationUnpacking ChecklistBefore setting up, make sure you have all of the following items. If any are missing, contact your dealer.Telepho

Timer Operations158Timer OperationsThe Timer function allows you to store a fax job to be performed automatically at a specified time. Up to 59 timer

Timer Operations1596. SpecialFunctions5Press to select A.M. or to select P.M. 6Press or to select the day on which you want the operation to t

Timer Operations160Broadcasting(Continued from Initial procedure.)8Select the destinations using any of the following methods:• Press a Rapid Key.• Pr

Timer Operations1616. SpecialFunctions.Confidential transmission(Continued from Initial procedure.)8Enter the mailbox number (2 digits). (Go directly

Timer Operations162Polling(Continued from Initial procedure.)8Dial the machine to be polled using one of the following methods:• Press a Rapid Key.• P

Timer Operations1636. SpecialFunctions 9Press .START/ENTERCanceling a timer operationIf you need to cancel a timer operation before it is performed,

Batch Transmission164Batch TransmissionBatch transmission allows you to store multiple fax jobs in memory for automatic transmission to one destinatio

Batch Transmission1656. SpecialFunctions2Press the appropriate Batch Key.• After scanning, the message number assigned to your document will appear in

Entering and Using Programs166Entering and Using ProgramsIf you frequently perform the same operation involving the same party, you can program all th

Entering and Using Programs1676. SpecialFunctions5Select a Program Key by pressing any Rapid Key that has not yet been programmed.6Enter a name for th

Connections151. InstallationConnectionsConnecting the power cordConnect the female end of the power cord to the machine as shown. Insert the male end

Entering and Using Programs16814Dial the receiving machine using one of the following methods:• Press a Rapid Key.• Press and enter a Speed Dial num

Entering and Using Programs1696. SpecialFunctions14Enter the mailbox number (2 digits). (Go directly to Step 15 if the receiving machine does not have

Entering and Using Programs170Serial Polling(Continued from Initial procedure.)Polling(Continued from Initial procedure.)14Dial the machine to be poll

Entering and Using Programs1716. SpecialFunctionsNote: If you need to delete a destination, press or to select the destination and then press . 1

Entering and Using Programs172Batch transmission(Continued from Initial procedure.)14Dial the receiving machine using one of the following methods:• P

Entering and Using Programs1736. SpecialFunctionsBeing Polled (Memory polling)(Continued from Initial procedure.)14Press to allow polling only once,

Entering and Using Programs1743Press and then or to select CLEAR.4Press .5Press the Program Key that you want to clear.6Press .7Press repeate

Entering and Using Programs1756. SpecialFunctionsUsing a Program KeyFollow the steps below to perform a programmed operation.1If this is a transmissio

Duplex Scanning for Two-sided Documents176Duplex Scanning for Two-sided DocumentsTo transmit or copy documents which have printing or graphics on both

Print Hold1775. SpecialFunctionsPrint HoldThe Print Hold function is used to hold all received faxes in memory instead of immediately printing them ou

Connections16Connecting the telephone line cordInsert one end of the line cord into the jack on the back of the machine marked TEL. LINE. Insert the o

Print Hold178Turning on the Print Hold functionTo turn on the Print Hold function, set Option Setting 38 to YES (see pages 189 and 199).Note: A Print

Print Hold1795. SpecialFunctionsClearing the Print Hold codeFollow the steps below if you need to clear the Print Hold code.Note: To clear the Print H

Department Control180Department ControlDepartment Control is used to restrict use of the machine to authorized users. When it is activated, a departme

Department Control1816. SpecialFunctions3Press .4Make sure that “SET” is selected and then press .(To clear a Department Code, select CLEAR and then

Department Control182Accessing the machineWhen Department Control is activated, you must enter your Department Code before using the machine.♦ If you

Blocking Reception of Unwanted Faxes1836. SpecialFunctionsBlocking Reception of Unwanted FaxesThe Anti Junk Fax function allows you to block reception

Blocking Reception of Unwanted Faxes1845Entering: Enter a 2-digit number from “01” to “50” with the numeric keys. This number identifies the fax numbe

Telephone Billing1856. SpecialFunctionsTelephone BillingIf you are on a PBX, you can have the machine send a code to the PBX that identifies the sende

Telephone Billing1861Load the document (s).• If you are using Normal Dialing, press or pick up an extension phone connected to the same line.• SEND R

Distinctive Ring1876. SpecialFunctionsDistinctive RingImportant:♦ To use distinctive ring, you must subscribe to a distinctive ring service from your

Connections171. InstallationAttaching the ADF exit trayInsert the protrusion on the right side of the machine into the hole in the right side of the A

Distinctive Ring1884Press .5Press repeatedly to return to the date and time display. RING PATTERN 1 Two short rings RING PATTERN 2 One short, one

1897. Optional Settings7. Optional SettingsThe optional settings allow you to customize the machine to better suit your needs. An initial setting has

Optional Settings190Optional SettingsSetting 01: DEFAULT FAX RESOLUTIONThis option sets the default resolution (the resolution used if a setting is no

Optional Settings1917. Optional SettingsSetting 05: TRANSACTION REPORT PRINT SELECTIONThis sets the condition for printing out a Transaction Report. P

Optional Settings192Setting 09: ERROR CORRECTION MODE (ECM)Select YES to have any distortions in a transmission due to noise on the telephone line cor

Optional Settings1937. Optional SettingsSetting 14: RECEIVE REDUCEThis setting is used to reduce received documents slightly before printing to ensure

Optional Settings194PRIORITY setting will now appear. Use this setting to select the source from which you want paper to be drawn in the event that th

Optional Settings1957. Optional SettingsSetting 20: ANTI-JUNK FAXSelect ON to block reception from fax numbers entered in the Anti Junk Fax List. Sele

Optional Settings196sender’s name entered in Chapter 1 will appear). Press or to make the selection and then press .♦ Initial setting: OFFSetting

Optional Settings1977. Optional SettingsSetting 28: DISTINCTIVE RINGThis sets the ring pattern to which your fax will answer if you subscribe to a dis

WARNING - FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void

Installing the Print Cartridges18Installing the Print CartridgesFollow the steps below to install or replace the toner and drum cartridges.♦ The initi

Optional Settings198 to select NO and then press . (Note that the function will turn off automatically if the selected paper source runs out of paper

Optional Settings1997. Optional SettingsSetting 38: PRINT HOLDUse this setting to turn on or turn off the Print Hold function (see page 177). To turn

2008. Printing Lists and ReportsYou can print lists showing settings and information entered in the machine. You can also print out reports on recent

Printing Lists and Reports2018. PrintingLists♦ All information is erased after a report is printed out. If automatic print-out is turned off and the r

Printing Lists and Reports202Timer List (List 02)This list shows the timer operations that are currently set.Destination List (List 03)This list shows

Printing Lists and Reports2038. PrintingListsOptional Setting List (List 05)This list shows the current status of the option settings.Program and Grou

Printing Lists and Reports204Fax Transfer List (List 12)This list shows the sets of sender’s numbers and forwarding e-mail addresses that have been st

2059. Maintenance9. MaintenanceCleaning the Scanning Glass and RollersClean the reading glass and rollers frequently to ensure the quality of your tr

Replacing the Verification Stamp206Replacing the Verification StampIf you are using the Verification Stamp function, you will need to replace the ink

20710. Trouble-shotting10. TroubleshootingProblems and SolutionsLine errorProblem SolutionLINE ERROR appears in the display, and/or a transaction rep

Installing the Print Cartridges191. Installation3If you are replacing the drum cartridge, remove the old cartridge and dispose of it according to loca

Problems and Solutions208Dialing and transmission problemsProblem SolutionDialing is not possible. • Make sure the power cord is properly plugged into

Problems and Solutions20910. Trouble-shootingReception and copying problemsProblem SolutionThe machine doesn’t receive documents automatically.• Make

Problems and Solutions210The quality of copies is poor and/or black lines appear.• Any dirt or material on the scanning glass will cause lines to appe

Problems and Solutions21110. Trouble-shootingNetwork interface board problemsProblem SolutionThe amber light illuminates steadily.• The network connec

Problems and Solutions212The machine is on and data is received, but the data is not printed. (The DATA indicator blinks.)• Check to see if an error m

Problems and Solutions21310. Trouble-shootingNetwork scanner problemsProblem SolutionThe recipient can not open the image data.• Does the recipient ha

Messages and Signals214Messages and SignalsDisplay messagesCHECK CASSETTE This indicates that the cassette is not installed properly. CONF. REFUSED A

Messages and Signals21510. Trouble-shootingMEMORY FULL ERRORPRESS STOP KEYThe memory is full (this message appears when Option Setting 23, Quick On-li

Messages and Signals216Audible signalsContinuous tone 3 seconds Indicates the end of transmission, reception, or copying.Intermittent tone (3 beeps)5

Clearing Paper Jams21710. Trouble-shootingClearing Paper JamsClearing a jammed documentIf the original document doesn’t feed properly during transmiss

Installing the Print Cartridges207Hold the toner cartridge by the handle and insert it into the print compartment. • Make sure the toner cartridge cli

Clearing Paper Jams2181Press the green release and open the print compartment cover.• Caution!The fusing unit inside the print compartment becomes ver

Clearing Paper Jams21910. Trouble-shooting5Replace the drum cartridge.• Make sure the drum cartridge is inserted in as far as it will go.6Replace the

FCC Regulatory Information220FCC Regulatory InformationThis equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA.

221S H A R PDate Revised :Oct. 7, 2002Date Issued :May. 28, 1998MATERIAL SAFETY DATA SHEET (1/3)MSDS No. B-1020Section 1. Product and Company Ide

222S H A R PDate Revised :Oct. 7, 2002Date Issued :May. 28, 1998MATERIAL SAFETY DATA SHEET (2/3) MSDS No. B-1020Sec t io n 8 . E xpos ur e C ontr

223S H A R PDate Revised :Oct. 7, 2002Date Issued :May. 28, 1998MATERIAL SAFETY DATA SHEET (3/3)MSDS No. B-1020Section 12. Ecological Information

224QUICK REFERENCE GUIDESENDING FAXESPlace the document (up to 50 letter-size pages) face down in the document feeder. (Note: For Normal Dialing and D

225GUÍA DE REFERENCIA RÁPIDAENVÍO POR FAXColoque el documento (hasta 50 páginas tamaño carta) boca abajo en el alimentador de documentos.(Nota: si uti

226GUIDE DE RÉFÉRENCE RAPIDEEnvois de documentsPlacez votre document (jusqu'à 50 pages de format papier à lettre) face imprimée vers le bas dans

227AActivity Report, 200Auto Listing, 190Alarm volume, 195Anti Junk Fax, 183, 195Anti Junk Number List, 203Audible signals, 216Auto Cover Sheet, 192Au

Installing the Print Cartridges211. InstallationWhen to replace the toner cartridgeWhen the toner cartridge nears empty (about 100 pages can still be

Index228JJams, clearing, 217-219LLetters, entering, 26, 67Line error, 207Loading the document, 34MMail server settings, 79Manual reception mode, 63, 6

Index229Scanning glass, cleaning, 205Search Dial, 49Separate Mode, 197Speaker volume, 30Speed Dialing, 47TTEL. LINE jack, 16TEL. SET jack, 16Telephone

NOTICE BE SURE TO ASK YOUR AUTHORIZED SHARP DEALERABOUT THE WARRANTY THAT YOUR SELLING DEALEREXTENDS TO YOU. In order to assure you, the end-user, ofw

Released on February 04SHARP ELECTRONICS CORPORATIONSharp Plaza, Mahwah, New Jersey 07430-11631-800-BE-SHARPhttp://www.sharpusa.comSHARP ELECTRONICS O

Loading Printing Paper221Remove the received document tray.2Insert a stack of paper into the tray, print side up.• Important! The stack of paper must

Loading Printing Paper231. Installation3Squeeze the paper guide and move it to match the length of the paper you are loading.4Replace the received doc

Loading Printing Paper243Squeeze the paper guide and pull up to move it to the appropriate holes for the length of the paper. Push the guide down into

Entering Your Name and Fax Number251. InstallationEntering Your Name and Fax NumberBefore you can begin using the machine, you must program your name

Entering Your Name and Fax Number26 5Press .6Flip the Rapid Key overlay down (if it is up), and enter your name by p

Setting the Date and Time271. InstallationSetting the Date and TimeThe date and time appear in the display, in reports, and at the top of each page yo

1IntroductionWelcome, and thank you for choosing a SHARP FO-DC500/600 Document Communication System. The features and specifications of the system are

Setting the Date and Time286Enter the year (four digits).Example: 2004 7Enter a two-digit number for the hour (“01” to “12”) and a two-digit nu

Setting the Date and Time291. Installation1Press and then or until ENTRY MODE is selected in the display.2Press and then or until DAY LIG

Volume Adjustment30Volume AdjustmentYou can adjust the volume of the speaker and ringer using and .Speaker1Press .2Press or to select the desir

Volume Adjustment311. InstallationRinger1Press the or to select the desired volume level. (Make sure has not been pressed.)• The ringer will ring

32 5.0"(128 mm) 5.8"(148 mm) 11"(279 mm) 38"(966 mm) 14 lbs. (52 g/m²) 14.3"(364 mm) 10.1"(257 mm)

Transmittable Documents332. Send/Receive DocumentsMaximum scanning areaThe area of the document that the machine can scan is slightly smaller than the

Loading the Document34Loading the DocumentUp to 50 letter-sized pages (20 legal-sized pages) can be placed in the feeder at one time. The pages will a

Adjusting the Resolution and Contrast352. Send/Receive DocumentsAdjusting the Resolution and ContrastIf desired, you can adjust the resolution and con

Adjusting the Resolution and Contrast36ContrastThe machine has three contrast settings. The default setting is AUTO.To adjust the contrast, press un

Sending a Fax by Normal Dialing372. Send/Receive DocumentsSending a Fax by Normal DialingWith Normal Dialing, you press and then dial by pressing th

2Automatic document feeder Letter paper (20 lb): Max. 50 pagesLegal paper: Max. 20 pages(Note: 11” x 17” paper must be loaded one page at a time.)Pape

Sending a Fax by Normal Dialing38• If Option Setting 26 (TEL. BILLING CODE, page 196) has been set to ON and BILLING CODE DIAL has been set to AFTER,

Programming Auto-Dial Numbers392. Send/Receive Documents1Press and then or until ENTRY MODE is selected in the display.2Press . Make sure that

Programming Auto-Dial Numbers403Press . Make sure that SET is selected.4Press . 5To program a Rapid Key number, press the Rapid Key that you wish to

Programming Auto-Dial Numbers412. Send/Receive Documents9Enter the name of the party by pressing the letter entry keys (max. of 20 characters). (Make

Programming Auto-Dial Numbers4212If the dual-line option is installed (and Chain Dial was set to NO in the above step), SELECT THE LINE will appear. S

Programming Auto-Dial Numbers432. Send/Receive Documents1Press and then or until ENTRY MODE is selected in the display.2Press . Make sure that

Programming Auto-Dial Numbers445To clear a Rapid Key, press the Rapid Key.To clear a Speed Dial number, press and then enter the number with the num

Sending a Fax by Automatic Dialing452. Send/Receive DocumentsSending a Fax by Automatic DialingDual AccessThe machine features full dual access, which

Sending a Fax by Automatic Dialing46Rapid Key DialingIf the number you want to dial has been programmed in a Rapid Key, you can dial it by pressing th

Sending a Fax by Automatic Dialing472. Send/Receive DocumentsSpeed DialingIf the number you want to dial has been programmed in a Speed Dial number, y

3Power consumption FO-DC500 FO-DC600Standby: 9 W 9 WStandby (all options installed): 16 W 16WMaximum: 760 W 800 WDimensions FO-DC500

Sending a Fax by Automatic Dialing48Direct Keypad DialingYou can also enter a full number with the number keys and then press to begin dialing.START

Sending a Fax by Automatic Dialing492. Send/Receive DocumentsSearching for an auto-dial numberIf you don’t remember the Rapid Key or Speed Dial number

Sending a Fax by Automatic Dialing50• If no numbers have been stored under the entered letter, NOT FOUND will appear.• If multiple fax numbers (or e-m

Sending a Fax by Automatic Dialing512. Send/Receive DocumentsChecking the status of the current jobThe display normally shows the date and time and pr

Sending a Fax by Automatic Dialing52Note: To directly print out a list of the jobs waiting in memory for transmission, press , or to select REPORT

Sending a Fax by Automatic Dialing532. Send/Receive DocumentsMemory RetransmissionIf a line error occurs during any type of memory transmission, your

Creating and Using Personal Books54Creating and Using Personal BooksPersonal books can be created that allow inviduals to program Rapid Key and Speed

Creating and Using Personal Books552. Send/Receive Documents5Enter a 2-digit number from 01 to 20 (FO-DC500) or 01 to 40 (FO-DC600). • This number wil

Creating and Using Personal Books5611If the network scanner option is not installed, this completes the procedure. Press repeatedly to return to the

Creating and Using Personal Books572. Send/Receive Documents1Press . 2Enter the 4-digit passcode of your book.If the book doesn’t have a passcode, pr

4• Unplug the machine from the telephone jack and then the power outlet and consult a qualified service representative if any of the following situati

Creating and Using Personal Books58♦ Poll one or more fax machines using Rapid Keys and Speed Dial numbers from your book (see page 150).♦ Set up a ti

Creating and Using Personal Books592. Send/Receive DocumentsClearing a bookNote: Before you can clear a personal book, you must clear all Rapid Keys,

Cover Sheet60Cover SheetYou can have the machine generate a cover sheet and send it as the last page of your fax transmission. The cover sheet include

Cover Sheet612. Send/Receive Documents2Press . (Flip up the Rapid Key overlay if it is down.)• The display will briefly show COVER SHEET MODE ENTERED

Batch Page Numbering (Page Counter)62Batch Page Numbering (Page Counter)You can change the page numbering of the transmitted document from simple numb

Receiving Faxes632. Send/Receive DocumentsReceiving FaxesThe machine has two modes for receiving faxes:AUTO mode:Select this mode when you only want t

Receiving Faxes641When the machine rings, answer the call on an extension phone connected to the same line.2If you hear a fax tone, press on the mac

Substitute Reception to Memory652. Send/Receive Documents1Press (flip up the Rapid Key overlay) and then or until MEMORY RX STATUS is selected i

Dual-line Option (FO-DC600 only)66Dual-line Option (FO-DC600 only)The dual line option (FO-60DL) allows your machine to be connected to a second telep

Dual-line Option (FO-DC600 only)672. Send/Receive Documents2Press and then or until OWN PASSCODE SET is selected.3Press .4Flip the Rapid Key ov

5Table of ContentsIntroduction 1Important safety information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Table of Contents 5A Loo

Dual-line Option (FO-DC600 only)68 6Enter the fax number (maximum of 20 digits) of Line 1.• To insert a space betwe

Dual-line Option (FO-DC600 only)692. Send/Receive Documents♦ If you wish to restrict either of the lines to transmission only or reception only, see t

Verification Stamp Option703Press and then or until the desired setting is selected.• Note: “TX” stands for “transmission” and “RX” stands for “r

PC Fax Function (Requires the FO-712. Send/Receive DocumentsPC Fax Function (Requires the FO-LN1 Option)The PC-Fax function allows you to fax document

PC Fax Function (Requires the FO-LN1 Option)72Using the PC-Fax functionTo fax a document from your computer, open the document in the application used

733. Network Scanner3. Network Scanner OptionIntroductionThe FO-NS2 Network Scanner Expansion Kit allows you to scan a document and directly transmit

Introduction74Steps required for setupThe following steps are required to use the network scanner option. The steps must be completed in the order sho

Setting the IP Address753. Network ScannerSetting the IP AddressOnce your dealer has installed the network scanner option and the machine is connected

Setting the IP Address765If the machine will receive an IP address automatically from a DHCP server, make sure that “YES” is selected (this will enabl

Setting the IP Address773. Network Scanner11Wait while the machine writes the setting to the NIC board (“DO NOT POWER DOWN” will appear in the display

Table of Contents63. Network Scanner Option 73Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Printing out the Network Settings781Press and then or until NETWORK SETTING is selected in the display. 2Press and then . • Make sure that NE

Mail Server and DNS Server Settings793. Network ScannerMail Server and DNS Server SettingsSettings for your E-mail server and DNS server must be confi

Mail Server and DNS Server Settings80Setting PasswordsPasswords can be set to restrict Web page access and protect settings. An administrator password

Storing Network Scanning Destinations813. Network ScannerStoring Network Scanning DestinationsNetwork scanning destinations can be stored in Rapid Key

Storing Network Scanning Destinations82Storing destinations in the Web pageTo store a destination, click the desired destination type (E-mail, FTP, Fa

Storing Network Scanning Destinations833. Network ScannerScan to FTP (Hyperlink)When using Scan to FTP to send an image to an FTP server, you can also

Scan to E-mail Setup84Scan to E-mail SetupTo use the Scan to E-mail function, the subject and sender information (name and e-mail address) that appear

Scan to E-mail Setup853. Network Scanner5Enter the e-mail subject by pressing the letter entry keys (max. of 60 characters). (Make sure the Rapid Key

Scan to E-mail Setup8610Press the letter keys to enter your e-mail address (see Step 5).11Press .• Make sure that FILE FORMAT is selected.12Press .13P

Scan to E-mail Using the E-mail Key873. Network Scanner1Load the document(s).• SEND READY will appear in the display.• Press and/or to set the resol

Table of Contents78. Printing Lists and Reports 2009. Maintenance 205Cleaning the Scanning Glass and Rollers . . . . . . . . . . . . . . . . . . .

Scan to E-mail Using the E-mail Key884Press .5If you wish to enter a message, your name, or your return e-mail address, or select the file format for

Sending an Image Using a Rapid Key 893. Network Scanner8Press . The document is scanned and transmitted.START/ENTERSending an Image Using a Rapid Key

Sending an Image Using a Rapid Key or Speed Dial Number903If the destination is an e-mail destination and you wish to enter a message, or change the s

Sending an Image Using a Rapid Key 913. Network ScannerSending an image using a Speed Dial numberUse this procedure to scan a document and send the im

Sending an Image Using a Rapid Key or Speed Dial Number92 3If the destination is an e-mail destination and you wish to enter a message, your name, or

Sending an Image Using a Rapid Key 933. Network ScannerStoring an e-mail address in a Rapid Key or Speed Dial numberThis section explains how to store

Sending an Image Using a Rapid Key or Speed Dial Number945To program a Rapid Key number, press the Rapid Key that you wish to use. (To select Rapid Ke

Sending an Image Using a Rapid Key 953. Network Scanner10Enter the name of the party by pressing the letter entry keys (max. of 20 characters). (Make

Installing the Network Scanner Software96Installing the Network Scanner Software To use the Scan to Desktop function, the following two software progr

Installing the Network Scanner Software973. Network Scanner♦ Saved in a folder.♦ Passed to an application set in the Network Scanner Tool.♦ Sent as e-