Sharp FO IS125N - B/W Laser - All-in-One Specifications

FACSIMILEMODELOPERATION MANUALFO-IS125N

8Trademark information• Microsoft, Windows and Internet Explorer are trademarks of Microsoft Corporation in the U.S.A. and other countries.• Acrobat a

Call Restriction98Activating Call RestrictionFollow the steps below to activate Call Restriction.♦ To activate Call Restriction, at least one stored d

Call Restriction995. Security FunctionsStoring/editing destinations with a permission settingThe following procedure can be used to specify the permis

Send Hold Function (Fax Only)100Send Hold Function (Fax Only)To ensure that a fax is not accidentally sent to the wrong fax number when you use automa

Send Hold Function (Fax Only)1015. Security FunctionsSending a fax when the Send Hold function is activated 1 Load the document(s).• If desired, press

Installing the Printer Driver1026. PrintingInstalling the Printer DriverThe machine can be used as a network printer. ♦ To use the machine as a netwo

Installing the Printer Driver1036. PrintingRemoving the printer driverTo remove the installed printer driver, simply delete the icon of the printer fr

Printing a Document From an Application104Printing a Document From an Application1 When you are ready to print a document from an application on your

Selecting Print Settings1056. PrintingSelecting Print SettingsThe print settings are selected in the Printing Preferences.♦ To make temporary changes

Selecting Print Settings106Page Layout tabN-up: This is used to print multiple reduced-size images on one sheet of paper. Click the setting and select

Selecting Print Settings1076. PrintingPaper tabPaper Size: Click the setting and select Letter or Legal for the paper size. (Make sure that the select

A Look at the Operation Panel9SPEAKER keyPress to listen to the line and fax tones through the speaker when faxing (p. 57). Note: This is not a speake

Selecting Print Settings108Advanced tabCopy Count: To change the number of copies printed of each page of your document, click this setting and enter

1097. Making Copies7. Making CopiesThe machine can be used as a convenience copier. Follow the steps below to make copies.ABCABCABCCCBBAAOriginalsSor

110If [MEMORY FULL] appears...If you place many originals in the feeder, the memory may become full before all pages can be scanned (the display will

Broadcasting1118. Special Functions8. Special FunctionsBroadcastingYou can send the same document to as many as 50 fax or e-mail destinations in just

Broadcasting112• You can press to scroll through and check your entered destinations. To delete a destination, press when it appears.7 When you ha

Broadcasting1138. Special FunctionsBroadcasting using a Group KeyIf the destinations to which you want to broadcast have all been stored in one Group

Broadcasting1141 Press , then until [ENTRY MODE] appears.2 Press , then until [GROUP ENTRY] appears.3 Press (SET) to store a group. (Press (

Distinctive Ring (Requires Service)1158. Special Functions9 Press to exit. STOPDistinctive Ring (Requires Service) Important: To use this function

Distinctive Ring (Requires Service)1164 If you changed the setting from “OFF SETTING” to any of the ring patterns, [SUBSCRIBED THIS SERVICE?] will app

Blocking Unwanted Faxes1178. Special FunctionsBlocking Unwanted FaxesThe Anti Junk Fax function blocks reception of faxes from fax numbers that you sp

A Look at the Operation Panel10DisplayThis displays messages and prompts to help you operate the machine.GLOBAL ADDRESS keyPress to search for a desti

Blocking Unwanted Faxes118Editing and clearing Anti Junk numbers1 Press , then until [ENTRY MODE] appears.2 Press , then until [ANTI JUNK #] app

Duplex Scanning1198. Special FunctionsDuplex ScanningDuplex Scanning is convenient for transmitting or copying two-sided documents. When this function

Receiving Faxes to E-mail/Folder120Receiving Faxes to E-mail/FolderIf you have connected the machine to a network, you can have incoming faxes from sp

Receiving Faxes to E-mail/Folder1218. Special Functions3 Press to select “SET”.• To clear a previously stored group, press .4 Enter a 2-digit numbe

Receiving Faxes to E-mail/Folder1221 Press , then until [FAX TO E-MAIL/FOLDER] appears.2 Press .Display: [ACT. FAX TO MAIL/FLDR]3 Press to select

Searching for an Address in a Global Address Book1238. Special FunctionsSearching for an Address in a Global Address BookIf you have connected the mac

Searching for an Address in a Global Address Book124Example screen when the authentication type is “SIMPLE”Enter the host name (see page 123) or the I

Searching for an Address in a Global Address Book1258. Special FunctionsExample screen when the authentication type is “DIGEST-MD5”Enter the host name

Searching for an Address in a Global Address Book126Searching for an address in a global address bookFollow the steps below to search for a fax number

Searching for an Address in a Global Address Book1278. Special Functions• To show details on a displayed destination, press , and then press to show

A Look at the Operation Panel11RESOLUTION keyWhen a document is in the feeder, press to adjust the scanning resolution for transmission (p. 55).RELEAS

Polling (Requesting a Fax)128Polling (Requesting a Fax)Polling allows you to call another fax machine and have it send a document (previously loaded i

Polling (Requesting a Fax)1298. Special FunctionsBeing polled (Memory polling)To let another fax machine poll your machine, you must first scan the do

Polling (Requesting a Fax)130Clearing a memory polling documentTo clear a memory polling document from memory, follow the steps below.1 Press , then

Polling (Requesting a Fax)1318. Special Functions3 Press (ON) to turn on polling security. (To turn off polling security, press (OFF).)4 Press t

Polling (Requesting a Fax)1321 Press , then until [ENTRY MODE] appears.2 Press , then until [POLLING PASSCODE] appears.3 Press .4 Press or u

Timer Transmission1338. Special FunctionsTimer TransmissionThe Timer function allows you to store a fax transmission job to be performed automatically

Timer Transmission1347 Press .8 Enter the fax number using one of the methods below:• Rapid Key Dialing: Press a Rapid Key.• Speed Dialing: Press an

Timer Transmission1358. Special Functions1 Press , then until [TIMER SEND] appears.2 Press .3 Press to select “REVIEW”.4 Press or to scroll t

Option Settings1361 Press , then until [OPTION SETTING] appears.2 Press , then repeatedly until the desired setting appears. • The option settin

Option Settings1379. Option SettingsNUMBER OF RINGSThis sets the number of rings on which the machine answers calls when the reception mode is set to

A Look at the Operation Panel12Letter keys876161817DELB'CASTINFODUPLEX162 3 54DEL keyPress to delete the character marked by the cursor (the curs

Option Settings138FAX SIGNAL RXIf you hear a soft fax tone after the machine rings and you answer on the machine’s handset or an extension phone conne

Option Settings1399. Option SettingsDAY LIGHT SAVINGTo have the machine’s clock automatically move forward and backward at the beginning and end of da

Option Settings140SEARCH BY KEYPress if you want all stored destinations to appear when the and keys are used to search for a transmission desti

14110. Checking Information10. Checking Stored InformationPrinting listsYou can print lists showing settings and information stored in the machine. 1

142Checking how many Entry mode items have been storedTo quickly check how many Rapid Keys, Speed Dial numbers, Group Keys, polling codes, and anti-ju

Transaction Report14310. Checking InformationTransaction ReportThis report is printed out automatically after a fax is sent or received to allow you t

Cleaning the Scanning Glass and Rollers1441 Open the operation panel.2 Rotate the lever toward you and down (➊), and then pull the lever and right end

Cleaning the Scanning Glass and Rollers14511. Maintenance3 Wipe the scanning glass, rollers, and rubber sheet with a clean cloth or swab.• Do not wip

Cleaning the Scanning Glass and Rollers1464 Replace the white roller, inserting the left end first (➊). Push the lever and right end of the roller dow

Cleaning the Paper Feed Roller14711. Maintenance1 Remove the paper tray.2 Pull the paper plate forward and clean the paper feed roller with a clean cl

Unpacking Checklist131. Installation1. InstallationUnpacking ChecklistCD-ROMSetup GuideToner cartridgeTelephone line cordDrum cartridgeDocument feede

Replacing the Toner Cartridge1481 Open the top cover of the machine.• Caution!The fusing unit inside the print compartment becomes very hot during ope

Replacing the Toner Cartridge14911. Maintenance3 Open the side cover.4 Push the toner cartridge handle to the left and then pull the toner cartridge o

Replacing the Drum Cartridge150Replacing the Drum CartridgeViewing the total number of pages printedTo maintain the best printing quality, it is recom

Replacing the Drum Cartridge15111. Maintenance2 Press the release (➊) and open the front cover (➋).3 Open the side cover.4 Push the toner cartridge ha

Replacing the Drum Cartridge1525 Grasp the drum cartridge handle and gently pull the old cartridge out of the machine.6 Remove the new drum cartridge

Replacing the Drum Cartridge15311. Maintenance8 Replace the toner cartridge and close the side cover, inner cover, and top cover (Steps 7 and 8 on pag

Problems and Solutions154Problems and SolutionsIf you have any problems with the machine, refer to the following troubleshooting guide. ♦ For network

Problems and Solutions15512. Trouble-shootingDialing and fax transmission problemsProblem SolutionNo dial tone when you pick up the handset or press t

Problems and Solutions156Fax reception problemsA distorted image is received at the other end.• Noise on the telephone line may cause distortion. Try

Problems and Solutions15712. Trouble-shootingCopying problemsNo reception occurs when polling is attempted.• Make sure the transmitting machine is in

Basic Setup14Basic SetupConnecting the handsetAttach the document feeder tray and the received document tray.Insert the trays at an angle and rotate b

Problems and Solutions158General problemsProblem SolutionNothing appears in the display.• Make sure the power cord is properly plugged into a power ou

Messages and Signals15912. Trouble-shootingMessages and SignalsDisplay messagesADD PAPER &/PRESS START KEYCheck the printing paper. If the tray is

Messages and Signals160FAX RX IN MEMORY A fax has been received in memory because the toner cartridge needs replacement, you have run out of printing

Messages and Signals16112. Trouble-shootingPAPER MISMATCHED /CHECK PAPER SIZEThe paper size setting (page 140) does not match the size of paper loaded

Messages and Signals162Audible signalsTONER EMPTY The toner cartridge must be replaced. Printing is not possible until the toner cartridge is replaced

Clearing Paper Jams16312. Trouble-shootingClearing Paper JamsClearing a jammed documentIf the original document doesn’t feed properly during transmiss

Clearing Paper Jams1643 Make sure the left end of the roller is inserted correctly in its holder (➊), and then push the lever and right end of the rol

Clearing Paper Jams16512. Trouble-shootingClearing jammed printing paper1 Open the top cover of the machine.• Caution!The fusing unit inside the print

Clearing Paper Jams1663 If the jammed paper is protruding from the front of the machine, gently pull it out. Take care not to tear the paper or leave

Clearing Paper Jams16712. Trouble-shooting5 After the jammed paper has been removed, push the two heater roller release levers back up (➊), close the

Basic Setup151. InstallationComments:♦ The machine does not have a power on/off switch. The power is turned on and off by simply plugging in or unplug

FCC Regulatory Information168FCC Regulatory InformationThis equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA.

169S H A R PDate Revised :Jul. 13. 2007Date Issued :Sep. 16, 2004MATERIAL SAFETY DATA SHEET (1/4)MSDS No. B-1021Section 1. Product and Company Id

170S H A R PDate Revised :Jul. 13. 2007Date Issued :Sep. 16, 2004MATERIAL SAFETY DATA SHEET (2/4)MSDS No. B-1021Section 5. Fire-Fighting Measures

171S H A R PDate Revised :Jul. 13. 2007Date Issued :Sep. 16, 2004MATERIAL SAFETY DATA SHEET (3/4)MSDS No. B-1021Section 10. Stability and Reactiv

172S H A R PDate Revised :Jul. 13. 2007Date Issued :Sep. 16, 2004MATERIAL SAFETY DATA SHEET (4/4)MSDS No. B-1021Section 12. Ecological Information

Index173AActivity List, 141Administrator code, 72Anti Junk Fax, 117Audible signals, 162Authorized Transmission, 88Auto Print Out (of Activity Report),

Index174MMANUAL reception mode, 69Memory full, 160Memory, substitute reception to, 70NNetworkChecking connection, 30Problems, 31Network Setting List,

NOTICE BE SURE TO ASK YOUR AUTHORIZED SHARP DEALERABOUT THE WARRANTY THAT YOUR SELLING DEALEREXTENDS TO YOU. In order to assure you, the end-user, ofw

AV I SDEMANDEZ À VOTRE DÉTAILLANT SHARP AUTORISÉ DEVOUS INFORMER SUR LA GARANTIE PROLONGÉE QUEVOUS OFFRE VOTRE DÉTAILLANT VENDEUR. Afin devous assurer

FOR YOUR RECORDSPlease record the model number and serial number below, for easy reference, in case of loss or theft. These numbers are located on the

Basic Setup16Connecting the telephone line cordInsert one end of the line cord into the socket on the back of the machine marked TEL. LINE. Insert the

Basic Setup171. InstallationSwitch/HubLAN portsLAN cableLAN cableLAN cableInternetRouterConnecting the machine to your networkTo use the Scan to E-mai

WARNING - FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void

Installing the Toner Cartridge and Drum Cartridge18Installing the Toner Cartridge and Drum CartridgeThe laser printer in the machine uses a toner cart

Installing the Toner Cartridge and Drum Cartridge191. Installation2 Press the release (➊) and open the front cover (➋).3 Open the side cover.4 Remove

Installing the Toner Cartridge and Drum Cartridge205 Insert the drum cartridge into the print compartment, sliding it along the guides.• Do not touch

Installing the Toner Cartridge and Drum Cartridge211. Installation7 Grasp the cartridge handle and insert the toner cartridge into the print compartme

Installing the Toner Cartridge and Drum Cartridge22Resetting the drum counterEach time you install a new drum cartridge, follow the steps below to res

Loading Printing Paper231. InstallationLoading Printing PaperYou can load letter or legal size paper in the paper tray.Maximum number of sheets(20-lb.

Entering Your Name and Fax Number24Entering Your Name and Fax NumberEnter your name and fax number. ♦ Your entered name and fax number will be printed

Setting the Date and Time251. InstallationSetting the Date and TimeSet the date and time as explained below.♦ The date and time will be printed automa

Setting the Date and Time266 Enter the year (four digits).Example: 2007 • The currently set time appears (example): [TIME 12:19 PM]7 Enter a tw

Setting the Reception Mode271. InstallationSetting the Reception ModeThe machine has two modes for receiving incoming faxes:AUTO mode:Select this mode

Table of Contents1Table of Contents 1Introduction 4Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Volume Adjustment28Handset1 When talking through the handset, press or to select HIGH, MIDDLE, or LOW.• Note: The volume reverts to MIDDLE each ti

Setting up Network Scanning292. Network ScanningSetting up Network ScanningIntroductionThe network scanning feature lets you scan a document and direc

Setting up Network Scanning301 Press , then until [NETWORK INFORMATION] appears.2 Press .• If the machine has automatically received an IP address

Setting up Network Scanning312. Network ScanningIf the machine is unable to communicate...♦ Check the Ethernet cable. Are the connections secure? Are

Setting up Network Scanning32E-mail settingsBefore the Scan to E-mail function can be used, you must configure the e-mail settings.The e-mail settings

Setting up Network Scanning332. Network ScanningTo open the Web page, enter the IP address or host name of the machine in your browser’s address bar.C

Setting up Network Scanning34For the Port Number, “25” is normally entered.Under Authentication Option, select No Authentication if your SMTP server d

Setting up Network Scanning352. Network ScanningUsing the machine’s operation panel to configure e-mail settingsThe machine’s operation panel can also

Setting up Network Scanning36E-mail settings on the machine’s operation panelThe e-mail settings that can be configured on the machine’s operation pan

Storing E-mail Addresses372. Network ScanningStoring E-mail AddressesYou can store e-mail addresses in Rapid Keys and Speed Dial numbers. ♦ An e-mail

Table of Contents25. Security Functions (Administrator) 71Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Storing E-mail Addresses38To store a new e-mail address, click E-mail under Destination Management in the menu frame. The screen below will appear.Ent

Storing E-mail Addresses392. Network ScanningUsing the operation panel to store e-mail addressesFollow the steps below to store an e-mail address usin

Storing E-mail Addresses408 Select the default file format that will be used for scanned images if the user does not specify a format at the time of t

Storing E-mail Addresses412. Network Scanning• Search: Press or until the destination appears in the display and press .Display: [1=EDIT, 2=CLEAR

Scan to E-mail Transmission421 Adjust the document guides to the width of your document.2 Insert the document face down in the document feeder. The to

Scan to E-mail Transmission432. Network Scanning3 Enter the destination e-mail address using one of the following methods:• Press , and enter the add

Scan to E-mail Transmission44• FILE FORMAT: Select the format of the scanned image file. Press for TIFF or for PDF. (Make sure the recipient has a

Scan to E-mail Transmission452. Network ScanningError messagesIf transmission is not successful because the machine is unable to connect to your mail

Network Settings46Network SettingsIf your network requires that you assign a static (permanent) IP address to the machine, follow the steps below to d

Network Settings472. Network Scanning• If you make a mistake, press to move the cursor to the mistake and enter the correct number.6 When finished e

Table of Contents312. Troubleshooting 154Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154Messages and Sig

Scan to Folder / FTP48Scan to Folder / FTPYou can also scan and send a document directly to a folder on a computer on your network, or to an FTP serve

Scan to Folder / FTP492. Network ScanningType in the Folder Path (the name or IP address of the computer on which the folder is located, followed by t

Scan to Folder / FTP50Click FTP under Destination Management in the menu frame. The screen below will appear. Enter a name for the destination in Dest

Scan to Folder / FTP512. Network Scanning2 Select the destination using one of the following methods:• If the destination has been stored in a Rapid K

Transmittable Documents52Transmittable DocumentsMinimum document size and weight 14 lbs. (52 g/m²)Minimum sizeMinimum weightMaximum document size

Loading the Document533. Sending Faxes1 Adjust the document guides to the width of your document.Other restrictions♦ The scanner cannot recognize yell

Loading the Document542 Insert the document face down in the document feeder. The top edge of the document should enter the feeder first.• SEND READY

Adjusting the Resolution and Contrast553. Sending FaxesAdjusting the Resolution and ContrastIf desired, you can adjust the resolution and contrast bef

Adjusting the Resolution and Contrast561 Load the document(s).• The resolution/contrast cannot be adjusted unless the document is loaded.2 Press one

Sending a Fax by Normal (Manual) Dialing573. Sending FaxesSending a Fax by Normal (Manual) DialingWith Normal Dialing, you pick up the handset (or pre

4

Sending a Fax by Normal (Manual) Dialing585 When you hear the fax tone, press . Replace the handset.• If the transmission is completed successfully,

Sending a Fax by Normal (Manual) Dialing593. Sending Faxes6 Follow Steps 2 to 5 of the Normal Dialing procedure to send the fax.• To cancel a batch nu

Sending a Fax by Automatic Dialing60Sending a Fax by Automatic DialingYou can store your most frequently dialed fax and phone numbers in Rapid Keys an

Sending a Fax by Automatic Dialing613. Sending Faxes3 Press to select “FAX”.Display: [FAX # MODE]4 Enter the fax or phone number by pressing the num

Sending a Fax by Automatic Dialing62Editing and clearing auto-dial numbersTo make changes to a previously stored auto-dial number, or clear a number,

Sending a Fax by Automatic Dialing633. Sending Faxes6 Make the desired changes to the name.• Press or to move the cursor to the letter or letters

Sending a Fax by Automatic Dialing641 Load the document(s).• If desired, press to set the resolution and/or contrast.2 Select the fax number using o

Sending a Fax by Automatic Dialing653. Sending FaxesSending a fax by Direct Keypad DialingUse this method to dial a full fax number without using the

Sending a Fax by Automatic Dialing66Automatic redialingIf you use auto dialing (including Direct Keypad Dialing) to send a fax and the line is busy, t

Sending a Fax by Automatic Dialing673. Sending FaxesChecking and canceling stored fax jobsIf you use automatic dialing (including Direct Keypad Dialin

5*Based on Sharp Standard Chart at standard resolution, excluding time for protocol signals (i.e., ITU-T phase C time only).Network and general specif

Using AUTO Mode68Using AUTO ModeTo select AUTO mode, press (with no document in the feeder) until [AUTO] appears in the display.In AUTO mode, the m

Using MANUAL Mode694. Receiving Faxes1 When the machine rings, pick up the handset.2 If you hear a soft fax tone, wait until the display shows [RECEIV

Reception to Memory70Putting a call on holdTo put the other party on hold during a phone call, press . When this is done, they cannot hear you. You c

Introduction715. Security FunctionsIntroductionThe security functions help you control the use of the machine and ensure that sensitive documents are

Administrator Code72Administrator CodeThe security functions can only be set up and changed by the administrator of the machine. To access the securit

Administrator Code735. Security FunctionsPassword protection for the Web pageTo require that users enter a password in order to access the machine’s W

User Authentication74User AuthenticationThis function restricts use of the machine to authenticated users. When the function is activated, all users m

User Authentication755. Security FunctionsSetting up user authentication in the Web pageOpen the machine’s Web page as explained on page 32.Click User

User Authentication76Enter the user information as appropriate.♦ The E-mail Address is required if the user will be using the Authorized Transmission

User Authentication775. Security Functions1 Press , then until [USER CONTROL] appears.• If the display shows [ENTER PASSWORD] after you press , ent

6As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without

User Authentication781 Press , then until [USER CONTROL] appears.• If the display shows [ENTER PASSWORD] after you press , enter the administrator

User Authentication795. Security Functions1 Press , then until [USER CONTROL] appears.• If the display shows [ENTER PASSWORD] after you press , ent

User Authentication806 If you selected “EDIT”, make the desired changes to the name of the user.• Press or to move the cursor to the letter or let

User Authentication815. Security FunctionsUsing the operation panel to activate the user authentication functionFollow the steps below to activate the

User Authentication82Procedure for login by user numberTo log in and use the machine when the authentication method is user number, follow the steps b

User Authentication835. Security Functions2 If you are logging in locally to the machine, press or until your login name appears in the display, o

Secure Fax84Secure FaxTo prevent others from viewing or taking your received faxes, use the Secure Fax function. When this function is activated, rece

Secure Fax855. Security FunctionsActivating Secure FaxFollow the steps below to activate Secure Fax.♦ Secure Fax cannot be activated unless a Secure c

Secure Fax86Deactivating Secure FaxTo deactivate Secure Fax, follow the steps below.♦ Secure Fax cannot be deactivated while received faxes are held i

Secure Fax875. Security FunctionsClearing the Secure codeTo clear the Secure code, follow the steps below.♦ Secure Fax must be deactivated (see page 8

7Important safety informationDo not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified

Authorized Transmission88Authorized TransmissionThe Authorized Transmission function requires that a supervisor approve faxes and Scan to E-mail trans

Authorized Transmission895. Security FunctionsEnter the host name or IP address of the POP server that the machine will use to receive e-mail, the e-m

Authorized Transmission90Using the Web page to configure Authorized Transmission settingsTo open the Authorized Transmission settings, click Authorize

Authorized Transmission915. Security Functions1 Press , then until [AUTH. TRANSMISSION] appears.• If the display shows [ENTER PASSWORD] after you pre

Authorized Transmission92Using the operation panel to edit and delete supervisorsFollow the steps below if you need to edit the information stored for

Authorized Transmission935. Security Functions6 If you selected “EDIT”, make the desired changes to the e-mail address of the supervisor.• Press or

Authorized Transmission94Using the operation panel to activate Authorized TransmissionFollow the steps below to activate (or deactivate) the Authorize

Authorized Transmission955. Security Functions1 Touch any key on the operation panel of the machine and log in. 2 Load the document in the feeder and

Call Restriction96Call RestrictionTo ensure that a fax or e-mail message is not accidentally sent to the wrong destination because of a mistake made w

Call Restriction975. Security Functions2 Press , then until [SET PERMITTED #] / [1=NEW, 2= SEARCH] appears.3 Press (SEARCH).4 Press or until the